Establishing secure connection…Loading editor…Preparing document…

Buyer-Seller Disclosure Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUYER-SELLER DISCLOSURE AGREEMENT

This Buyer-Seller Disclosure Agreement ("Agreement") is entered into by and between Seller Name: and Buyer Name: whose contact for purposes of this Agreement is at Property Address: . Effective Date: .

RECITALS

WHEREAS, Seller is the legal owner of the real property and improvements located at the address set forth above (the "Property"); and

WHEREAS, Buyer is considering purchasing the Property and requires disclosure from Seller of material facts, conditions, and known defects that may affect the value, use, safety, or habitability of the Property; and

WHEREAS, Seller agrees to disclose known facts and Buyer agrees to acknowledge receipt of such disclosures and to rely on such disclosures in accordance with the terms below.

NOW, THEREFORE

In consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement: "Known" means information actually known to Seller after reasonable inquiry; "Material Defect" means a condition that would significantly impair the use, value, safety, or habitability of the Property or that poses a risk of injury; "Disclosure" means all statements, representations, and attachments provided by Seller under this Agreement.

2. SELLER'S DISCLOSURES

Seller hereby discloses the following facts, conditions, and defects known to Seller as of the Effective Date. Seller warrants that the disclosures are true and complete to the best of Seller's knowledge and after reasonable inquiry.

Seller represents the following (check applicable boxes and provide details where required):

Seller affirms the Property has been affected by flooding within the past ten (10) years.

Seller affirms presence of known lead-based paint or lead-based paint hazards on the Property.

Seller affirms there is pending litigation, claims, or notices affecting the Property or Seller's title.

3. SELLER'S REPRESENTATIONS AND WARRANTIES

Seller represents and warrants to Buyer that: (a) Seller is the lawful owner of the Property and has authority to convey full title subject only to disclosed encumbrances; (b) Seller has disclosed all Material Defects known to Seller; (c) there are no material misrepresentations in the disclosures; and (d) Seller will update Buyer in writing if Seller obtains knowledge of any material fact or defect not previously disclosed prior to closing.

4. BUYER ACKNOWLEDGEMENT

Buyer acknowledges receipt of the disclosures described herein and acknowledges that Buyer has had an opportunity to inspect the Property, to obtain professional inspections, and to investigate matters disclosed. Buyer further acknowledges that Buyer is not relying on any verbal statements not set forth in writing in this Agreement.

5. REMEDIES; LIMITATIONS

If Buyer discovers, prior to closing, a Material Defect not previously disclosed by Seller and which materially impairs the value or use of the Property, Buyer may elect, by written notice to Seller, to (i) terminate the purchase agreement and receive return of any earnest money, or (ii) proceed to closing and recover from Seller the reasonable cost to repair or remediate the undisclosed Material Defect, subject to the limitation of liability set forth below. Buyer must provide Seller a reasonable opportunity to cure any defect prior to pursuing remedies at law.

Except for intentional misrepresentation or fraud, Seller's aggregate liability under this Agreement for damages arising from undisclosed defects shall be limited to direct damages not to exceed the purchase price for the Property. In no event shall Seller be liable for consequential, incidental, punitive, or exemplary damages.

6. INDEMNIFICATION

Seller agrees to indemnify, defend, and hold Buyer harmless from and against any loss, claim, liability, or expense (including reasonable attorneys' fees) arising out of Seller's intentional misrepresentation of material facts or Seller's willful concealment of Material Defects. Buyer agrees to indemnify Seller for claims arising from Buyer's post-closing use or modification of the Property.

7. NOTICES

All notices required or permitted under this Agreement shall be in writing and delivered personally or sent by certified mail, return receipt requested, or by nationally recognized overnight courier to the addresses set forth below or to such other address as a party designates by written notice.

8. AMENDMENTS; WAIVER; COUNTERPARTS

This Agreement may be amended only by a written instrument signed by both parties. No waiver of any provision shall be effective unless in writing and signed by the party granting the waiver. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

9. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

This Agreement shall be governed by and construed in accordance with the laws of the state in which the Property is located. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations and agreements, whether written or oral. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

10. MISCELLANEOUS

The parties acknowledge that they have read this Agreement, understand its terms, and enter into it voluntarily. Headings are for convenience only and shall not affect interpretation. Time is of the essence with respect to any notices and cure periods set forth herein.

Seller Printed Name:

By:

Date:

Buyer Printed Name:

By:

Date:

Enter text✕

What the Buyer-Seller Disclosure Agreement Is

A Buyer-Seller Disclosure Agreement is a written statement by the seller describing material facts and known conditions about an asset or property offered for sale. It typically accompanies a purchase transaction to inform buyers of defects, encumbrances, environmental conditions, or other matters that could affect value or use. The agreement documents seller representations, required disclosures, and attachments such as inspection reports. Many jurisdictions require specific disclosures by statute for real property sales; other sales rely on contract terms and common-law duties to disclose known defects.

Why a Clear Disclosure Agreement Matters

A properly drafted Buyer-Seller Disclosure Agreement reduces post-closing disputes, clarifies obligations, and creates a written record of seller knowledge and buyer acceptance under applicable law such as ESIGN and UETA.

Why a Clear Disclosure Agreement Matters

Who Typically Prepares and Reviews This Agreement

Various parties prepare, review, or sign buyer-seller disclosures depending on the transaction type and industry.

  • Real estate agents and brokers coordinating seller disclosures and buyer acknowledgements during property sales.
  • Buyers and sellers completing and verifying factual information about the property or asset before closing.
  • Attorneys, title officers, and escrow agents reviewing disclosures for legal sufficiency and integration into closing documents.

Roles vary by scale — residential real estate uses agents; commercial deals commonly involve counsel and escrow professionals.

Who Signs and Who Represents Parties

Seller — Authorized Signer

The seller or an authorized corporate officer must provide accurate factual statements and disclose known defects. If an agent signs on behalf of the seller, a signed authorization or power of attorney should accompany the form to demonstrate authority and prevent later challenges.

Buyer — Acknowledging Party

The buyer (or buyer's authorized representative) signs to acknowledge receipt of disclosures and acceptance of known conditions. Buyer signatures establish attribution of consent and create a record that the buyer received and reviewed the information before closing.

Core Elements to Include in Every Disclosure

A professional Buyer-Seller Disclosure Agreement is concise but comprehensive. Include identity, asset details, factual disclosures, exceptions, attachments, and signature blocks so parties can clearly allocate risk.

Parties

Full legal names and entity types for buyer and seller, including business registration numbers or DBA as applicable to ensure clear attribution.

Asset Description

Precise address or asset identifiers, boundaries, serial numbers, or parcel IDs so the disclosure unambiguously applies to the intended property or goods.

Material Disclosures

List known defects, environmental issues, liens, zoning restrictions, easements, or previous claims that materially affect value or use.

Representations

Seller statements about authority, absence of bankruptcy, and any limitations on the ability to transfer title or ownership.

Attachments

Referenced exhibits such as inspection reports, prior repair invoices, survey plats, or existing warranties that support disclosed facts.

Signatures

Signature blocks with printed names, titles, dates, and witness or notary sections when required by jurisdiction or contract.

Step-by-Step: Completing the Disclosure Agreement

Follow a consistent sequence to reduce omissions and ensure enforceability during negotiation and closing.

  • 01
    Gather Information: Collect titles, inspections, and repair records before drafting.
  • 02
    Draft Disclosures: List known facts and attach supporting documents.
  • 03
    Review with Counsel: Have attorney or title officer verify legal sufficiency.
  • 04
    Sign and Distribute: Execute signatures and provide copies to all parties and escrow.

Typical Workflow from Draft to Closing

A clear routing sequence keeps parties synchronized and preserves an audit trail for the agreement.

  • Prepare Document: Seller or agent drafts and attaches exhibits.
  • Route to Buyer: Deliver disclosure early in negotiations.
  • Acknowledge Receipt: Buyer signs to confirm review.
  • File with Closing: Include disclosure in the closing package.

Configuring an Electronic Workflow for Disclosures

When handling disclosures electronically, configure fields and authentication to match risk and regulatory needs.

Field Configuration
Authentication Method Email link, SMS code, or stronger KBA depending on transaction risk
Signature Placement Place signer name, date, and initials fields in logical order
Conditional Fields Show details only when a checkbox or answer triggers additional inputs
Template Storage Store master template with versioning for auditability

Technical and Integration Considerations

Choose delivery and storage platforms that support audit trails, secure transmission, and common file formats.

  • File Formats: PDF, DOCX, and HTML are commonly supported for signed records
  • Integrations: Connectors with CRM, ERP, and cloud storage can automate routing
  • Device Compatibility: Ensure desktop and mobile signing workflows are supported

Technical and Integration Considerations

Use platforms that preserve tamper-evident records and maintain retrievable audit trails for legal admissibility.

  • Security: TLS in transit and AES-256 at rest are recommended
  • Authentication: Support for multi-factor authentication reduces impersonation risk
  • Retention: Automated archival simplifies compliance with retention rules

Common Preparation Mistakes to Avoid

  • Using abbreviated or inconsistent legal names that create title or authority disputes at closing.
  • Failing to attach supporting reports or repair invoices referenced in the disclosure text.
  • Leaving conditional fields blank or misusing checkboxes that change legal obligations.
  • Relying on informal notes or emails instead of a single integrated, dated disclosure document.

Risks and Legal Consequences of Inaccurate Disclosures

Contract Rescission: Buyer may seek rescission or damages
Liability Exposure: Seller faces claims for nondisclosure or misrepresentation
Title Defects: Undisclosed liens can delay closing
Regulatory Fines: Statutory violations may trigger penalties
Tax Consequences: Incorrect reporting can affect tax treatment
Escrow Delays: Incomplete disclosures slow funding and transfer

Key Timeframes and Deadlines to Monitor

Track critical dates from disclosure delivery through closing; state laws and contract terms often set specific timing obligations.

Disclosure Delivery:

Provide disclosures at or before contract formation when required by statute or custom

Inspection Period:

Allow buyers sufficient days for inspections and related disclosures per contract

Repair Negotiation:

Negotiate repairs or credits within contingency windows set by the agreement

Closing Date:

Confirm that disclosures are included in the closing packet by the scheduled date

Record Retention:

Retain executed disclosures according to regulatory and contractual retention requirements

Comparing eSignature Providers for Buyer-Seller Disclosures

Common selection criteria include price, HIPAA support, bulk send capability, and envelope or session limits; signNow appears first for direct comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no card Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions and Troubleshooting

Answers to common questions about completing, signing, and storing Buyer-Seller Disclosure Agreements.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users