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Buyer's Real Estate Statement

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BUYER'S REAL ESTATE STATEMENT

Property Identification

Parties

Purchase Terms

Purchase Price: $     Earnest Money Deposit: $     Deposit Held By:

Deposit Due Date:     Closing Date:     Possession Date:

Financing and Source of Funds

Financing Contingency: Yes No     Proposed Loan Amount: $

Inspections, Surveys and Contingencies

Inspection Period (calendar days):     Buyer to pay for: Inspection Survey

Title Review Period (days):     Contingencies (describe):

Disclosures

Lead-Based Paint Disclosure: Yes No

Known Water Intrusion, Mold, or Structural Damage: Yes No     If yes, provide details:

Closing, Prorations and Costs

Closing Costs to be paid by Seller:

Closing Costs to be paid by Buyer:

Property Taxes / Assessments Prorated Through:

Default, Remedies and Miscellaneous

If Buyer defaults, Seller may retain earnest money as liquidated damages or seek specific performance or other remedies permitted by law. If Seller defaults, Buyer may pursue deposit return, specific performance, or damages. Parties acknowledge these remedies are cumulative unless explicitly waived in writing.

Governing Law: This Statement and any dispute arising out of it shall be governed by the laws of the state in which the Property is located.

Entire Agreement: This Statement, together with the purchase agreement and any addenda expressly incorporated herein, constitutes the entire agreement between Buyer and Seller with respect to the matters set forth and supersedes all prior negotiations and representations not expressly included.

Certifications and Acknowledgments

Buyer certifies under penalty of perjury that the financial representations and source(s) of funds set forth in this Statement are true and complete to the best of Buyer's knowledge. Buyer authorizes release of verification information to any lender, escrow holder, or other party with an interest in the transaction to validate the information contained herein.

Seller acknowledges receipt of this Buyer's Real Estate Statement and understands Seller's rights and obligations as set forth herein. Seller's acknowledgment does not constitute acceptance of any offer unless signed below in the capacity specified.

Additional Information

Buyer (Printed Name):

By:

Date:

Seller (Printed Name):

By:

Date:

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What the Buyer's Real Estate Statement Is and when it matters

A Buyer's Real Estate Statement is a standardized written record completed by a purchaser to disclose material facts, identify parties, and confirm key transaction terms for a real property purchase. It typically lists buyer and seller identification, property description, purchase price, earnest money, financing conditions, contingencies, closing date and required signatures. The form supports title, escrow, lending, and tax workflows and serves as a contractual or evidentiary document during closing, recording, or dispute resolution. Use this statement alongside purchase agreements and title instructions.

Why a clear Buyer's Real Estate Statement reduces closing friction

A complete statement centralizes the buyer’s particulars and financial terms so escrow officers, lenders, and title agents can validate figures, prepare closing documents, and avoid last‑minute delays.

Why a clear Buyer's Real Estate Statement reduces closing friction

Who completes or reviews the Buyer's Real Estate Statement

Typical participants who prepare, supply, or rely on the Buyer’s Real Estate Statement.

  • Buyers and buyer agents who enter contract terms and deliver earnest money details.
  • Title and escrow officers who verify recording requirements and lien searches.
  • Lenders and underwriters who confirm purchase price, loan conditions, and funding timelines.

Each party’s review reduces errors and accelerates funding and recording steps before closing.

Step-by-step: completing the Buyer's Real Estate Statement

Follow these four steps to ensure the statement is complete and accepted by title and escrow.

  • 01
    Review contract: Compare terms to the purchase agreement and loan commitment.
  • 02
    Fill fields: Enter names, legal description, price, deposits, and dates.
  • 03
    Attach documents: Include the offer, earnest money receipt, and lender preapproval.
  • 04
    Deliver to escrow: Send signed form to title/escrow and retain a copy.

Typical electronic workflow for submission and review

A common eSubmission flow streamlines delivery, validation, signing, and distribution for all parties.

  • Upload document: Sender uploads the statement in PDF or DOCX format.
  • Place fields: Add signature, initials, and date fields where required.
  • Signers authenticate: Signers receive secure link and verify identity before signing.
  • Distribute copies: Completed statement and audit trail go to all parties.

Core elements every professional Buyer's Real Estate Statement should include

Ensure the statement contains these structural elements so title, escrow, and lenders can act without requests for correction.

Party Identification

Full legal names, contact information, and mailing addresses for buyer and seller so title and tax records match public filings and funding instructions.

Property Details

Complete legal description, parcel or lot number, and street address for accurate recording and to avoid mismatches with county records.

Financial Terms

Purchase price, earnest money, seller credits, and prorations stated clearly so settlement statements and lender calculations reconcile.

Contingencies

Inspection, financing, appraisal, and title cure contingencies with removal deadlines to establish obligations and default triggers.

Signatures & Dates

Signed buyer acknowledgments and dated signature blocks; include witness or notarization lines when state or lender requires them.

Disclosures

State and local disclosures, lead paint or HOA notices, and any material condition statements required by jurisdiction.

Key data fields summarized for quick reference

Buyer Name: Full legal name
Property Address: Street, city, state, ZIP
Purchase Price: Exact dollar amount
Earnest Money: Amount and payee
Closing Date: MM/DD/YYYY format
Signature Block: Signed and dated

Common legal and transactional risks if the statement is incomplete

Contract Voidance: Missing signatures may void enforceability
Delayed Funding: Incorrect figures slow lender disbursement
Recording Errors: Wrong legal description causes deed reformation
Escrow Disputes: Ambiguous deposit instructions trigger claims
Tax Reporting Impact: Mismatched buyer name affects 1099 reporting
Notary Noncompliance: Omitted notarization may impede recording

Frequent mistakes to avoid when preparing the statement

  • Using an informal property address instead of the recorded legal description, which can delay recording and title clearance.
  • Entering abbreviated or inconsistent buyer names that do not match government ID or lender documents and trigger verification requests.
  • Failing to specify earnest money payee and delivery method, causing escrow to refuse funds or misapply deposits.
  • Missing contingency removal deadlines or failing to attach inspection reports, creating disputes over obligations at closing.

Key deadlines and timing considerations tied to the statement

Track these dates closely; they drive contingency removal, funding, and recording timelines for a successful closing.

Inspection Period Deadline:

Date by which buyer must complete inspections and submit objections.

Financing Contingency End:

Date lender commitment must be delivered to escrow.

Earnest Money Delivery:

Date and method by which deposit must reach escrow.

Final Walkthrough Date:

Last scheduled inspection before closing.

Recording/Closing Date:

Date deed is recorded and ownership transfers.

Sequential milestones from offer to recorded deed

Follow these numbered milestones to coordinate buyer, lender, title, and escrow activities leading to recording.

01

Offer Submitted

Buyer signs offer and delivers earnest money; opens escrow and notifies title.

02

Inspections and Repairs

Buyer completes inspections and negotiates repairs or credits within the inspection period.

03

Loan Commitment

Lender issues final commitment and clears underwriting conditions for funding.

04

Closing and Recording

Parties sign final documents, funds wire to escrow, and deed is recorded with county.

Typical digital field configuration for eCompletion

Configure these fields to match title and lender requirements when creating an electronic version of the statement.

Field Configuration
Signature Field Required for each buyer and authorized representative
Date Field MM/DD/YYYY format and auto-populate option
Initials Field Place on each page that requires buyer acknowledgement
Conditional Clauses Show contingency removal only after confirmation checkbox

Technical considerations for electronic completion and delivery

Ensure the platform supports required file types, signer authentication, and an immutable audit trail before eSubmission.

  • File formats: PDF/A and DOCX accepted for recording and archiving
  • Integrations: Connects with escrow, title, and loan systems via common APIs
  • Authentication: Supports email, SMS code, and advanced signer verification

Confirm platform encryption, audit logs, and any notarization features before sending the statement to lenders or title to prevent compliance issues.

Comparing eSignature vendor pricing and key policy differences

Vendor pricing and envelope policies affect per‑document cost and scalability for high‑volume real estate closings.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium+) Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Practical examples from real users

These brief case arcs show how organizations use electronic statements to reduce turnaround time and administrative steps.

Martin Properties

Tim Martin processed closings online to avoid in‑person meetings and maintain compliance.

  • Use case: mobile signing for remote buyers.
  • Outcome: faster execution with consistent security and fewer rescheduled closings, according to internal operations.

Optica Ventures LLC

Brian Fitzgibbons emphasized ease of use for customers and staff.

  • Use case: distributed investor buyers signing purchase paperwork.
  • Outcome: smoother investor onboarding and fewer manual corrections during title review.

Frequently asked questions and troubleshooting tips

Answers to common questions about signing, notarization, corrections, and electronic submission of the Buyer's Real Estate Statement.


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