What is Special Notice?

A Special Notice registers a party to receive copies of filings and motions for a specific case. It does not create new parties or change substantive rights, but it ensures formal delivery of docketed documents so the registrant can monitor activity and meet response deadlines.

How do I file in California?

Check the local court's requirements: many California federal and state courts accept a standard written form or clerk's submission. File the completed form with the court clerk or trustee as directed in local rules and retain proof of filing, such as a stamped copy or electronic receipt.

Can I sign electronically?

Yes, most courts and administrative bodies accept electronic signatures when they meet legal validity tests under the ESIGN Act (15 U.S.C. ch. 96) and the Uniform Electronic Transactions Act where adopted. Confirm local court rules and any consumer-disclosure requirements before e-signing.

What if details change?

If contact information or party representation changes, file an updated Request for Special Notice or notify the court clerk promptly. Failure to update contact details may result in missed notices; document any submitted updates and retain confirmation of acceptance by the court.

Who may submit the form?

Any person or entity with a direct interest in the case may file, including counsel, creditors, lienholders, or the parties themselves. If an attorney files, include bar identification; organizations should use the legal entity name and authorized signatory information.

How long is notice effective?

Effectiveness begins when the court places the requester on the official service list or the clerk accepts the filing. Monitor the docket to confirm. Specific timing and scope of notice are governed by local court rules and may vary by jurisdiction.

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California Request for Special Notice Form

California Request for Special Notice Form

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REQUEST FOR SPECIAL NOTICE (Probate)

ATTORNEY OR PARTY WITHOUT ATTORNEY (Name, state bar number, and address):

TELEPHONE AND FAX NOS.:

ATTORNEY FOR (Name):

FOR COURT USE ONLY

DE-154, GC-035

SUPERIOR COURT OF CALIFORNIA, COUNTY OF

STREET ADDRESS:

MAILING ADDRESS:

CITY AND ZIP CODE:

BRANCH NAME:

MATTER OF (Name):

CASE NUMBER:

DECEDENT CONSERVATEE MINOR TRUST

REQUEST FOR SPECIAL NOTICE

1. a. I am a person interested in this proceeding.

b. I am the attorney for a person interested in this proceeding (specify name of interested person):

2. I REQUEST SPECIAL NOTICE of (complete only a or b)

a. the following matters (check applicable boxes):

(1) all matters for which special notice may be requested (Do not check boxes (2)-(8).)

(2) inventories and appraisals of property, including supplements

(3) accountings

(4) reports of the status of administration

(5) objections to an appraisal

(6) petitions for the sale of property

(7) Spousal Property Petition (form DE-221) (Prob. Code, § 13650)

(8) other petitions: all petitions the following petitions (specify):

b. the following matters (specify):

3. SEND THE NOTICES to

a. the interested person at the following address (specify):

b. the attorney at the following address (specify):

Date:

(SIGNATURE)

Attorney for person requesting special notice (client's name):

(Continued on reverse)

REQUEST FOR SPECIAL NOTICE

(Probate)

Form Approved by the
Judicial Council of California
DE-154, GC-035 [Rev. January 1, 1998]

Probate Code, §§ 1250,
2700(c), 17204

MATTER OF (Name):

CASE NUMBER:

NOTE: A formal proof of service or a written admission of service must accompany this Request for Special Notice when it is filed with the court.

You must have your request served on either the personal representative, conservator, guardian, or trustee, or his or her attorney, or obtain a signed Admission of Service (see below).

PROOF OF SERVICE BY MAIL

1. I am over the age of 18 and not a party to this cause. I am a resident of or employed in the county where the mailing occurred.

2. My residence or business address is (specify):

3. I served the foregoing Request for Special Notice on each person named below by enclosing a copy in an envelope addressed as shown below AND

a. depositing the sealed envelope with the United States Postal Service with the postage fully prepaid.

b. placing the envelope for collection and mailing on the date and at the place shown in item 4 following our ordinary business practices. I am readily familiar with this business' practice for collecting and processing correspondence for mailing. On the same day that correspondence is placed for collection and mailing, it is deposited in the ordinary course of business with the United States Postal Service in a sealed envelope with postage fully prepaid.

4. a. Date of deposit:

b. Place of deposit (city and state):

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Date:

(SIGNATURE OF DECLARANT)

NAME AND ADDRESS OF EACH PERSON TO WHOM NOTICE WAS MAILED

List of names and addresses continued in attachment.

ADMISSION OF SERVICE

1. I am the personal representative, conservator, guardian, or trustee the attorney.

2. I ACKNOWLEDGE that I was served a copy of the foregoing Request for Special Notice.

Date:

(SIGNATURE)

DE-154, GC-035 [Rev. January 1, 1998]

Page two

What the California Request for Special Notice Form Is

The California Request for Special Notice Form is a written filing used to register an interest in court or administrative proceedings so the requesting party receives copies of case-related filings and notices. It is commonly used by creditors, attorneys, lienholders, title companies, and other stakeholders who need formal notification of new docket entries, motions, or orders. The form typically identifies the case, the party requesting notice, and contact details for service. Completing the form ensures the filer is added to the court's service list and preserves the ability to monitor deadlines and respond to filings promptly.

Why Registering for Special Notice Matters

Use this form to receive official filings and deadlines directly from the court or clerk, reducing the risk of missed notices. Registering preserves procedural rights to object or file claims and creates a clear service record under applicable electronic-signature and court rules.

Common Filers and Stakeholders

Typical filers who complete the California Request for Special Notice Form include legal and financial stakeholders seeking formal service.

Attorneys and law firms monitoring bankruptcy, probate, and civil dockets for clients.
Creditors, loan servicers, and title companies protecting lien and claim rights.
Municipal agencies or private parties tracking administrative actions affecting property or obligations.

Step-by-Step: Prepare and Submit the Form

Follow these core steps to prepare and submit a California Request for Special Notice Form accurately.

01

Get the form: Download local court or trustee-provided version to match filing requirements.
02

Complete party details: Enter full legal name, role, and case number exactly.
03

Provide contact information: List mailing address, email, and daytime phone for service.
04

File and retain proof: Submit to clerk or trustee and keep stamped copy or receipt.

Essential Form Fields at a Glance

Case Number: Exact court-assigned case identifier

Party Name: Full legal name as on ID

Party Role: Creditor, debtor, counsel, or other

Mailing Address: Street, city, two-letter state, ZIP

Email / Phone: Regularly monitored contact information

Signature / Date: Signed or e-signed with date

Common Preparation Pitfalls to Avoid

Using an incorrect case number that prevents the clerk from associating the request with the intended docket and causes missed notices.
Listing a business or trade name instead of the legal entity name, which can lead to ambiguity and service rejection by the court.
Failing to provide a physical address and relying solely on a P.O. box; some courts require street addresses for proper service.
Not retaining proof of filing or stamped copies, which makes it difficult to demonstrate timely registration for special notice in disputes.

Risks of Incomplete or Incorrect Filings

Missed Deadlines: Loss of procedural rights

Missed Notices: Uninformed of filings

Service Disputes: Service may be contested

Claim Exclusion: Claims may be barred

Sanctions Risk: Court penalties possible

Data Errors: Incorrect service routing

Where to Send the Completed Form

This section explains where to submit the form and how notice is routed after filing.

E-file or mail: Submit via court electronic filing or clerk's office
Trustee or debtor: Deliver copy to case trustee or debtor counsel
Serve known parties: Provide notice copies to listed creditors and attorneys
Record retention: Keep stamped receipt or electronic confirmation

Customizing an Online Submission Workflow

Configure an online workflow to collect request details, authenticate signers, and generate a filed record.

Field	Configuration
Document Upload	Upload completed form as PDF or DOCX file
Field Placement	Add name, address, case number, signature fields
Authentication	Email verification or SMS code for signer identity
Notifications	Automatic emails sent when court confirms filing or receipt

Technical Considerations for Digital Filing

Choose a platform that supports secure e-signature, audit trails, and file exports compatible with court systems.

Formats: PDF, DOCX, PDF/A supported
Integrations: Salesforce Microsoft 365 NetSuite
Security: TLS 1.2/1.3 and AES-256 encryption

Timing and Court Deadlines to Monitor

Timing for filing and service is governed by local court rules; act quickly to secure timely notification rights.

File Promptly:

Submit as soon as interest arises

Follow local rules:

Check the court's local rule for deadlines

Serve other parties:

Provide copies per service requirements

Keep proof:

Retain stamped copies or e-file receipts

Review updates:

Monitor docket for acceptance or rejection

Key Processing Milestones After Submission

Key milestones when filing a Request for Special Notice and what to track after submission.

01

Prepare Form

Gather case number and contact details

02

File with Clerk

Submit to court or trustee per local procedure

03

Service Confirmation

Obtain stamped copy or electronic receipt

04

Ongoing Monitoring

Watch docket and update contact information as necessary

eSignature Pricing and Feature Comparison

Compare baseline pricing and basic enterprise features across common eSignature vendors for use with the California Request for Special Notice Form.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	Limited
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

FAQs and Troubleshooting

Answers to common questions about completing and filing the California Request for Special Notice Form.

Need help? Contact support

What is Special Notice?
A Special Notice registers a party to receive copies of filings and motions for a specific case. It does not create new parties or change substantive rights, but it ensures formal delivery of docketed documents so the registrant can monitor activity and meet response deadlines.
How do I file in California?
Check the local court's requirements: many California federal and state courts accept a standard written form or clerk's submission. File the completed form with the court clerk or trustee as directed in local rules and retain proof of filing, such as a stamped copy or electronic receipt.
Can I sign electronically?
Yes, most courts and administrative bodies accept electronic signatures when they meet legal validity tests under the ESIGN Act (15 U.S.C. ch. 96) and the Uniform Electronic Transactions Act where adopted. Confirm local court rules and any consumer-disclosure requirements before e-signing.
What if details change?
If contact information or party representation changes, file an updated Request for Special Notice or notify the court clerk promptly. Failure to update contact details may result in missed notices; document any submitted updates and retain confirmation of acceptance by the court.
Who may submit the form?
Any person or entity with a direct interest in the case may file, including counsel, creditors, lienholders, or the parties themselves. If an attorney files, include bar identification; organizations should use the legal entity name and authorized signatory information.
How long is notice effective?
Effectiveness begins when the court places the requester on the official service list or the clerk accepts the filing. Monitor the docket to confirm. Specific timing and scope of notice are governed by local court rules and may vary by jurisdiction.

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