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Canada Soccer Concussion Assessment Medical Report

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Canada Soccer Concussion Assessment Medical Report

This form serves as an aid to medical professionals to inform an athlete’s team staff regarding the diagnosis and status of concussion following an impact during a soccer activity. This form must be completed by a qualified medical doctor or nurse practitioner.

STEP 1: Consent to Disclose Personal Health Information

MUST be completed by athlete/parent/guardian prior to physician assessment

Pursuant to the Personal Health Information Protection Act, 2004 (PHIPA)

I, , authorize to disclose:

my personal health information, or

the personal health information of

to

consisting of the information provided regarding the injury, as requested below.

I understand the purpose for disclosing this personal health information to the person noted above. I understand that I can refuse to sign this consent form.

My Name: Address:

Telephone (Home or Mobile):

Signature:

Date:

Witness Name:

Signature:

Date:

STEP 2: Physician Assessment (Check one)

This patient has NOT been diagnosed with a concussion and can resume full participation in school, work, and sport activities without restriction.

This patient has been diagnosed with a concussion.

They have been advised about concussion management and may participate in training sessions once they have NO concussion symptoms AND have subsequently managed light exercise for 15 minutes WITHOUT concussion symptoms

A second report is necessary prior to returning to full contact soccer activities or games

This patient has recovered from a concussion and may participate in full contact training sessions and subsequently game play, if they remain clear of concussion symptoms.

If symptoms recur after return to soccer, a repeat medical assessment is necessary

Signature: MD / NP (circle designation)

Print Name: Date:

Modified from the Canadian Guidelines on Concussion in Sport

Return-to-School Strategy

The following is an outline of the Return-to-School Strategy that should be used to help student-athletes, parents, and teachers to partner in allowing the athlete to make a gradual return to school activities. Depending on the severity and type of the symptoms present, student-athletes will progress through the following stages at different rates. If the student-athlete experiences new symptoms or worsening symptoms at any stage, they should go back to the previous stage.

Stage Aim Activity Goal of each step
1 Daily activities at home that do not give the student-athlete symptoms Typical activities during the day as long as they do not increase symptoms (i.e. reading, texting, screen time). Start at 5-15 minutes at a time and gradually build up. Gradual return to typical activities
2 School activities Homework, reading or other cognitive activities outside of the classroom. Increase tolerance to cognitive work.
3 Return to school part-time Gradual introduction of schoolwork. May need to start with a partial school day or with increased breaks during the day. Increase academic activities.
4 Return to school full-time Gradually progress school activities until a full day can be tolerated Return to full academic activities and catch up on missed school work.

Soccer-Specific Return-to-Sport Strategy

The following is an outline of the Return-to-Sport Strategy that should be used to help athletes, coaches, trainers, and medical professionals to partner in allowing the athlete to make a gradual return to sport activities.

An initial period of 24-48 hours of rest is recommended before starting their Soccer-Specific Return-to-Sport Strategy. If the athlete experiences new symptoms or worsening symptoms at any stage, they should go back to the previous stage. It is important that youth and adult student-athletes return to full-time school activities before progressing to stage 5 and 6 of the Soccer-Specific Return-to-Sport Strategy. All athletes must provide their coach with a second Concussion Assessment Medical Report prior to returning to full contact sport activities.

Stage Aim Activity Goal of each step
1 Symptom-limiting activity Daily activities that do not provoke symptoms. Gradual re-introduction of work/school activities.
2 Light aerobic activity Walking, light jogging, swimming or stationary cycling at slow to medium pace. No resistance training. Increase heart rate.
3 Soccer-specific exercise Simple movement (ie running drills), limiting body and head movements. No head impact activities. No heading. Add movement.
4 Non-contact training drills Harder training drills, i.e. passing drills, change of direction, shooting. May start resistance training. No head impact activities. No heading. Exercise, coordination and increased thinking.
Repeat medical assessment and clearance with second Concussion Assessment Medical Report
5 Full contact practice Normal training activities, ie. tackling, heading, diving saves. Restore confidence and assess functional skills by coaching staff.
6 Game play Normal game play. Player rehabilitated

How long will it take for concussion recovery?

Most athletes who sustain a concussion will make a complete recovery within 1-2 weeks while most youth athletes will recover within 1-4 weeks. Approximately 15-30% of patients will experience persistent symptoms (>2 weeks for adults; >4 weeks for youth) that may require additional medical assessment and management.

1 Parachute. (2017). Canadian Guideline on Concussion in Sport. Toronto: Parachute.

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What the Canada Soccer Concussion Assessment Medical Report is and when it’s used

The Canada Soccer Concussion Assessment Medical Report is a standardized clinical record used to document a suspected or diagnosed concussion encountered in organized soccer. It captures the athlete’s identifying information, incident details, symptom checklist, focused neurological exam findings, brief cognitive and balance screening, clinician impression and recommended return-to-play plan. Teams, clinicians, and administrators rely on the form to create a consistent medical record for clinical follow-up, insurance or league review, and to support safe return-to-play decisions.

Why using a formal concussion report matters

A complete, standardized report preserves clinical findings, creates an auditable record for league or insurer review, and supports consistent return-to-play decisions while reducing ambiguity about symptoms, timing, and clinician recommendations.

Why using a formal concussion report matters

Who commonly completes and relies on this medical report

Typical users include clinical staff and team administrators who manage player care and regulatory compliance.

  • Team physicians and sports medicine doctors who perform the clinical assessment and sign the report.
  • Certified athletic therapists, athletic trainers, or physiotherapists documenting bedside findings and serial monitoring.
  • Club or league medical officers and school athletic directors who maintain records and manage clearance decisions.

Use the report within the clinical workflow and retain copies for medical, regulatory, and insurance purposes.

Primary signatories and authorized clinicians

Team Physician

A licensed physician (MD or DO) typically has authority to complete medical impressions and clear a player for return to full contact; signature attests to clinical evaluation and decision-making.

Certified Clinician

Athletic therapists or certified athletic trainers document serial symptom checks and baseline comparisons; their entries support the physician's clearance and form a continuous care record.

Essential patient and event data to include

Patient name: Full legal name
Date of birth: MM/DD/YYYY
Health card: Provincial health ID
Injury date/time: Exact date and time
Assessment findings: Symptoms and exam notes
Clinician signature: Name, license, date

Consequences of incomplete or incorrect reports

Delayed clearance: Unnecessary return restrictions
Liability exposure: Increased legal risk
Insurance denial: Claims may be rejected
Regulatory issues: League noncompliance
Incomplete record: Lost clinical continuity
Privacy breach: HIPAA/PHI risk (U.S.)

Common mistakes to avoid when preparing the report

  • Leaving symptom checkboxes incomplete or vague, which weakens clinical interpretation and continuity of care.
  • Entering mismatched or abbreviated names versus government ID, which complicates insurer or league verification and matching.
  • Failing to document exact injury time and mechanism, reducing the utility of serial assessments and return-to-play staging.
  • Not saving or securing the signed copy in the athlete’s medical file, increasing the risk of loss or unauthorized access.

How to complete the Canada Soccer Concussion Assessment Medical Report

Follow a consistent sequence to capture identifying information, incident details, clinical findings, and clinician decisions.

  • 01
    Record ID: Enter full legal name and DOB.
  • 02
    Describe event: Note date, time, mechanism of injury.
  • 03
    Document exam: Complete symptom checklist and brief neuro exam.
  • 04
    Sign and date: Clinician signs, prints name, and dates.

Typical document flow from assessment to retention

A clear routing process ensures timely review, secure storage, and availability for return-to-play decisions or insurer requests.

  • Assessment: Clinician completes form at point of care.
  • Clinician sign-off: Authorized provider signs and dates.
  • Distribution: Copy to athlete, club medical file, and insurer as required.
  • Retention: Store in secure medical record per policy.

What a professional concussion report should include

A robust report integrates structured symptom capture, brief cognitive and balance screening, clear clinician impressions, and a documented follow-up and return-to-play plan.

Header

Patient identification, encounter date/time, and reporting clinician details to ensure unambiguous record linkage and accountability.

Symptom checklist

Standardized items (headache, dizziness, nausea, memory issues) with severity scales to track progress across serial assessments.

Cognitive screen

Brief orientation and memory checks or a validated tool result to record cognitive status at assessment.

Balance testing

Timed or standardized balance exam notes (e.g., tandem stance) to document vestibular or postural findings.

Clinical impression

Clinician summarizes findings, suspected diagnosis, and immediate management recommendations for safety.

Return plan

Clear graduated return-to-play steps, follow-up timing, and signature block for the clearing clinician.

Configuring an electronic workflow for this medical report

Set up fields, authentication, and storage to match clinical and privacy requirements before collecting signatures.

Field Configuration
Authentication Email or SMS code; use stronger methods for PHI
Notifications Auto-send copies to clinician and club medical officer
Storage Encrypted EHR or secure cloud repository
Access control Role-based access for medical staff only

Technical considerations for secure sharing and signing

Ensure the platform you use supports secure file formats, role-based access, and integrations with medical record systems.

  • File formats: PDF and DOCX supported
  • Integrations: Connects to EHRs and CRMs
  • Authentication: Supports SMS or stronger

Choose systems that maintain audit trails, encrypt data in transit and at rest, and allow compliant record retention.

Time-sensitive steps and ideal follow-up intervals

Timely follow-up and documentation support clinical care and protect leagues and clubs from avoidable risk.

Immediate assessment:

Complete report at first point of care, ideally within minutes of injury.

24–72 hour reassessment:

Perform and document a follow-up clinical review within 24–72 hours.

Graduated return protocol:

Begin stepwise activity progression only after symptom resolution and clinician clearance.

Insurance notice:

Submit report to insurer or league within required period per their policies.

Retention start:

Retention period begins on report creation or last effective date.

Key milestones from injury to clearance

Track these milestones to support clinical decisions and maintain a clear audit trail for each case.

01

Incident documented

Record mechanism, time, and immediate signs at the scene.

02

Clinical assessment

Complete symptom checklist and focused exam; document findings.

03

Monitoring period

Perform scheduled reassessments and log changes.

04

Final clearance

Authorized clinician documents stepwise return-to-play clearance.

eSignature vendor comparison for secure signing and workflow — signNow first

Comparison across common vendor criteria to help evaluate options for securely completing and storing medical reports; signNow is listed first per platform ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about using and signing the report

Answers to common questions about electronic signing, authority to sign, notarization, retention, and secure sharing of concussion assessment records.


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