Parties Listed
Full legal names, roles, and contact details for shipper, consignee, notify party, and billing party to establish responsibility and facilitate communications during transit.
Accurate completion reduces customs delays, prevents misrouted freight, and clarifies financial responsibility for loss or damage. Properly documented cargo supports insurance claims, speeds terminal processing, and creates an auditable paper trail for regulatory inspections.
The correct signatory depends on contractual terms: the shipper signs to confirm content, the carrier signs to acknowledge receipt and handling instructions.
Choose a sharing method that preserves audit trails and allows reproduction to satisfy ESIGN/UETA retention and attribution requirements.
| Field Mapping | Configuration | Map form fields to TMS fields for automated transfer |
|---|---|
| Signer Order | Configuration | Define sequence: shipper -> broker -> carrier |
| Authentication | Configuration | Enable email + SMS or higher assurance where required |
| Attachments | Configuration | Require invoice, packing list, permits as mandatory |
| Notifications | Configuration | Set automatic reminders and completion emails |
Provide form before carrier cut-off to secure space
Submit commodity and value data prior to arrival or per importer of record rules
Declare hazardous goods at booking and on transport documents
Notify insurer before shipment for coverage to attach
Retain shipment records per applicable retention rules
Full legal names, roles, and contact details for shipper, consignee, notify party, and billing party to establish responsibility and facilitate communications during transit.
Commodity descriptions, HS codes, gross/net weights, package counts, and dimensions to support stowage planning, customs classification, and carrier handling requirements.
Declared routing, carrier selection, INCOTERMS, and requested services (e.g., lift-on/lift-off, reefer set point) so carriers can price and operationalize the shipment.
Declared value, country of origin, export license numbers, and hazardous-material declarations necessary for customs clearance and regulatory compliance.
Declared value for cargo insurance, limited liability statements, and any special claims instructions to protect parties and clarify coverage.
Signature block, date, and any notarization or witness statements required by contract or destination jurisdiction to validate authority to tender cargo.
A forwarder prepares the form including HS codes and weight to secure booking and prepare customs filings.
An exporter completes the form with precise commodity descriptions and invoice values to meet importer requirements.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No trial | No trial | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |