Can this form be signed electronically?

Yes. Electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, provided intent, consent, attribution, and retention requirements are met.

Is notarization required?

No. Routine internal recognition forms do not require notarization. Notarization applies only if your organization has a specific policy or a legal reason to notarize an entry.

Who retains the official copy?

Typically HR retains the official record; keep one signed copy in the employee file and provide a copy to the recipient for transparency.

How do I correct an error after signing?

Create a new corrected form referencing the original, include an explanation, and have the original nominator or an authorized approver sign the correction for auditability.

What if a signer denies authorship?

Rely on the audit trail (timestamp, IP, authentication method) to validate attribution; stronger authentication reduces disputes over signer identity.

How long should entries be kept?

Follow your retention policy; a common minimum is the active program term plus three years. For healthcare-related records, follow HIPAA retention of six years (45 CFR §164.530(j)).

Electronic Signature
Templates
Miscellaneous
Celebration High Five Form

Celebration High Five Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

CELEBRATION HIGH FIVE AGREEMENT

This Celebration High Five Agreement (the Agreement) is entered into by and between Provider Name: and Client Name: effective as of .

WHEREAS

WHEREAS, Provider is in the business of providing short-form, in-person celebratory gestures and morale activations, including but not limited to trained high-five performers and related on-site coordination (Services); and

WHEREAS, Client desires to engage Provider to perform the Services at Client events under the terms and conditions set forth in this Agreement.

SCOPE OF WORK

Provider will furnish the Services described below as part of a coordinated celebratory engagement. Provider shall perform the Services in a professional manner consistent with industry standards and in compliance with all applicable safety requirements.

Description of Services Event Location Event Date(s)

PAYMENT TERMS

Client agrees to pay Provider the fees set forth below in consideration for the Services. Fees are exclusive of applicable taxes unless otherwise stated.

Total Fee Payment Schedule Late Fee

Provider will invoice Client in accordance with the Payment Schedule. Unless otherwise agreed, undisputed invoices are due within thirty (30) days of invoice date. Late payments shall accrue the Late Fee specified above and may suspend Provider's obligations until payment is made.

Billing Address

TERM AND TERMINATION

This Agreement commences on Start Date: and continues until End Date: unless earlier terminated in accordance with this section.

Either party may terminate this Agreement for material breach by the other party if the breach remains uncured for a period of Notice Period (days): following written notice specifying the breach.

Upon termination, Client shall pay Provider for all Services performed and reasonable expenses incurred through the effective date of termination. Termination shall not affect rights or obligations accrued prior to termination.

CONFIDENTIALITY

Each party (Receiving Party) shall hold in strict confidence all non-public information disclosed by the other party (Disclosing Party) that is clearly designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure (Confidential Information). Confidential Information shall not include information that (i) is or becomes generally known to the public through no fault of the Receiving Party; (ii) was already in the Receiving Party's lawful possession prior to disclosure; (iii) is rightfully received from a third party without restriction; or (iv) is independently developed by the Receiving Party without use of the Disclosing Party's Confidential Information.

If Receiving Party is compelled by law to disclose Confidential Information, Receiving Party shall provide prompt written notice to Disclosing Party (unless prohibited) and shall disclose only that portion of Confidential Information legally required.

Promotional Consent

Provider may use non-confidential images and de-identified descriptions of the Services for Provider's promotional purposes: Consent granted

LIMITATION OF LIABILITY

Except for liability resulting from gross negligence or willful misconduct, neither party will be liable to the other for any consequential, incidental, special or punitive damages arising out of or related to this Agreement. Each party's aggregate liability for claims arising under this Agreement shall not exceed the total fees paid to Provider under this Agreement.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to choice-of-law principles.

ENTIRE AGREEMENT

This Agreement, including any documents incorporated by reference, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations, and understandings, whether written or oral. No amendment will be effective unless in writing and signed by both parties.

MISCELLANEOUS

The parties are independent contractors. Nothing in this Agreement creates a partnership, joint venture or agency relationship. If any provision of this Agreement is found to be unenforceable, the remaining provisions will remain in full force and effect.

Provider Name:

By:

Date:

Client Name:

By:

Date:

What the Celebration High Five Form Is

The Celebration High Five Form is a brief, structured recognition document used by organizations to record peer-to-peer or manager-to-employee acknowledgements of positive contributions. Designed for routine internal use, it captures the recipient, the reason for recognition, the date, and the nominator's details. Many teams use this form to track informal rewards, support performance conversations, and feed recognition programs. When completed electronically it can include an audit trail and time stamps to preserve attribution and meet internal recordkeeping practices while remaining compatible with U.S. e-signature laws such as ESIGN and state UETA statutes.

Why a Standardized Celebration High Five Form Helps

A standardized form ensures consistent recognition data, simplifies tracking across teams, and reduces ambiguity about who nominated and why.

Who Typically Uses the Celebration High Five Form

The form is commonly used across HR, team leads, and individual contributors to formally document brief recognitions and quick appreciations.

Human resources teams and people ops for program tracking and metrics.
Team leads and managers to record notable contributions and morale events.
Individual employees for peer recognition and lightweight nominations.

Use the form wherever simple, auditable recognition entries are needed internally — for weekly rounds, milestone shout-outs, or inputs to reward programs.

Step-by-Step: Filling the Celebration High Five Form

Follow these sequential steps to complete the form accurately and preserve a clear audit trail for internal records.

01

1. Identify Recipient: Enter recipient name and team; verify against HR directory.
02

2. Describe Reason: Write a factual sentence explaining the accomplishment or behavior.
03

3. Add Date and Department: Use MM/DD/YYYY and include department for reporting.
04

4. Sign and Submit: Apply electronic signature or printed signature and route per workflow.

Configuring an Online Completion Workflow

If you host the form in an eSignature platform, configure these common workflow settings to ensure consistency and security.

Field	Configuration
Template Name	Use a clear internal title and version number.
Recipient Roles	Define nominator, recipient (read-only), and HR approver roles.
Authentication	Use email verification or SMS code for signer identity.
Reminders	Enable automated reminders for pending entries.

Sharing and Signing Options for the Form

The form can be distributed by email, shared link, or embedded in an internal portal depending on your platform.

Email: Send signed copies and receipts via company email.
Shared Link: Provide a time-limited link with authentication options.
Portal Embed: Host the form inside intranet with SSO access.

Key Components to Include in a Professional Form

Design the form to collect consistent metadata, preserve attribution, and support reporting while minimizing required fields for quick completion.

Recipient Details

Full legal or preferred name, job title, department, and employee identifier to ensure records reconcile with HR systems and reporting.

Nominator Details

Name, role, and contact so HR can follow up for clarification or verify attribution when aggregating recognition data.

Recognition Reason

One or two concise sentences describing specific actions, outcomes, or behaviors to inform awards and performance narratives.

Date and Location

Event date in MM/DD/YYYY format and optional location or project code to place recognition within operational context.

Signature / Authorization

Field for nominator signature and optional manager approval signature; include timestamp and signer authentication method for auditability.

Attachment / Evidence

Optional file upload for screenshots, emails, or photos supporting the recognition and useful for review or celebration materials.

Security and Compliance Considerations

Encryption: TLS 1.2/1.3 in transit

Data at rest: AES-256 encryption

Audit Trail: Timestamped signing history

HIPAA: BAA available when required

Legal Framework: ESIGN and UETA compliant

Certifications: SOC 2 Type II, ISO 27001

Risks and Consequences of Incorrect or Incomplete Forms

Incorrect Name: Misattribution in HR records

Missing Date: Unclear reporting period

Unsigned Entry: Questionable authorization

Privacy Exposure: Unauthorized personnel access

Retention Error: Records not available for audit

Authentication Weakness: Difficulty proving signer identity

Practical Tips for Accurate and Efficient Completion

Adopt consistent internal rules and simple validation to reduce errors and speed processing.

Keep required fields minimal

Limit mandatory fields to recipient, nominator, date, and reason to encourage completion.

Use dropdowns for teams

Standardize department names to ease reporting and avoid typos.

Validate against directory

Auto-validate names or employee IDs to reduce mismatches with HR systems.

Preserve an audit trail

Capture IP, timestamp, and signer authentication method for record integrity.

Practical Examples from Organizations

These short examples show how teams embed a simple recognition form into everyday workflows and measurable programs.

Martin Properties

A local property management firm formalized quick acknowledgements to surface customer-service wins.

The form captures tenant feedback and team actions.
Tim Martin reports it lets staff process recognitions online with consistent security and compliance, speeding internal acknowledgment and providing a searchable record for quarterly reviews and incentive decisions.

Fertility Centers of Illinois

A healthcare provider used a brief recognition form for cross-team appreciations during high-volume clinic periods.

Form entries were routed to HR for aggregation.
The organization found digital records improved morale reporting and compliance oversight by keeping signed, time-stamped entries linked to staff files while preserving patient privacy controls.

Representative eSignature Pricing for Completing the Form

Platform pricing and feature availability vary; the table below shows typical starting price and core capabilities for common eSignature vendors including signNow first in the list.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Typical Timelines and Processing Expectations

Set clear internal deadlines for nomination, approval, and inclusion in reporting cycles to maintain timely recognition and accurate program metrics.

Nomination Window:

Submit nominations within 7 calendar days of the event

Manager Approval:

Target manager review within 3 business days

HR Aggregation:

HR compiles entries weekly for program metrics

Reporting Cycle:

Include entries in monthly or quarterly program reports

Record Availability:

Signed copies available immediately after completion

Common Questions About the Celebration High Five Form

Answers to frequent user questions help avoid misunderstandings about validity, signatures, storage, and corrections for this internal recognition form.

Need help? Contact support

Can this form be signed electronically?
Yes. Electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, provided intent, consent, attribution, and retention requirements are met.
Is notarization required?
No. Routine internal recognition forms do not require notarization. Notarization applies only if your organization has a specific policy or a legal reason to notarize an entry.
Who retains the official copy?
Typically HR retains the official record; keep one signed copy in the employee file and provide a copy to the recipient for transparency.
How do I correct an error after signing?
Create a new corrected form referencing the original, include an explanation, and have the original nominator or an authorized approver sign the correction for auditability.
What if a signer denies authorship?
Rely on the audit trail (timestamp, IP, authentication method) to validate attribution; stronger authentication reduces disputes over signer identity.
How long should entries be kept?
Follow your retention policy; a common minimum is the active program term plus three years. For healthcare-related records, follow HIPAA retention of six years (45 CFR §164.530(j)).

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