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Certificate of Withdrawal of Assumed Name

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WITHDRAWAL OF ASSUMED NAME FOR AN LLC

1. The assumed name being withdrawn is:

2. The certificate of assumed name was originally filed in County on the day of , 20

3. The effective date of the withdrawal is the day of . 20

4. The following LLC has ceased engaging in business under the aforementioned assumed name (give the name and address of the LLC):

In witness whereof, this certificate is signed by a member/manager of said LLC, this day of , 20

By:

(Member/Manager)

By:

(Member/Manager)

State of

County of

I, a Notary Public, do hereby certify that on this day of , 20 and ,

personally appeared before me and signed the foregoing instrument on behalf of the said corporation in the respective capacities indicated.

Witness my hand and official seal, this the day of . 20 .

Notary Public

My Commission Expires:

(Affix Notary Seal)

Rev.7/02

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What the Certificate of Withdrawal of Assumed Name Is

A Certificate of Withdrawal of Assumed Name is a formal filing used to cancel a previously registered trade name, DBA, or assumed name so the public record no longer associates that name with the registrant. It notifies the state or county filing office and third parties that the business will no longer operate under the assumed name, and it preserves clarity around contracts, banking, and licensing. The withdrawal does not necessarily dissolve the underlying legal entity; it simply terminates the use and registration of the assumed name and updates public records.

Why withdrawing an assumed name matters

Withdrawing an assumed name clears the public record, reduces confusion about who is contracting, and prevents ongoing liability tied to a name no longer in use.

Why withdrawing an assumed name matters

Who typically files a Certificate of Withdrawal

Common filers include sole proprietors, partnerships, LLCs, and corporations that previously registered an assumed name and now want to stop using it.

  • Sole proprietors closing a DBA or changing brand names
  • LLCs removing a trade name from their filings
  • Corporations that have consolidated brands or ceased using the assumed name

Filing responsibilities often fall to registered agents, in-house counsel, or business owners; requirements vary by state and county.

Step-by-step: completing the Certificate of Withdrawal

Follow these primary steps in sequence to prepare and file a Certificate of Withdrawal of Assumed Name accurately.

  • 01
    Locate original filing: Identify the jurisdiction and original assumed name registration details.
  • 02
    Complete withdrawal form: Enter exact assumed name, registrant name, and effective date.
  • 03
    Sign and notarize: Obtain required signatures and notarization per state rules.
  • 04
    File with office: Submit to the same Secretary of State or county office that accepted the original filing.

How to prepare an online workflow for withdrawal filings

Configure an electronic workflow that matches your jurisdiction's filing steps and signer authentication requirements.

Field Configuration
Document template Pre-fill static fields and apply conditional fields for jurisdiction-specific requirements
Signer order Set role-based order if multiple officers must sign
Authentication Choose email link, SMS code, or stronger ID verification per state rules
Filing method Select PDF output compatible with the receiving office (PDF/A if required)

Technical considerations for electronic completion

Confirm the receiving office accepts electronically-signed and digitally-submitted withdrawal forms before e-filing.

  • File formats: PDF, DOCX accepted by most jurisdictions
  • Audit trail: Timestamp, IP address, and signer identity
  • Integrations: Supports cloud storage and case management systems

Typical filing flow from completion to record update

The process typically moves from form completion to acceptance, indexing, and public record update; exact steps vary by office.

  • Form completion: Prepare and sign the Certificate of Withdrawal
  • Verification: Clerk checks identity, signatures, and completeness
  • Filing acceptance: Office accepts and stamps the filing
  • Public indexing: Record updated and made searchable by jurisdiction

Key elements to include on a professional withdrawal certificate

A complete Certificate of Withdrawal of Assumed Name contains specific items that enable clerks to process the request and update public records.

Registered Assumed Name

Exact trade name being withdrawn, matching the original registration text.

Registrant Identity

Full legal name of the business entity or individual that registered the assumed name.

Original Filing Details

Registration number and original filing date to ensure accurate record matching.

Withdrawal Effective Date

Date when the assumed name ceases to be used and should be removed from public records.

Signature and Title

Authorized signer’s signature and official capacity (owner, officer, manager).

Notary or Witness

Notarial acknowledgment or witness signatures if required by state law.

Security and compliance considerations when filing electronically

In transit: TLS 1.2/1.3 encryption
At rest: AES-256 encryption
Audit trail: Comprehensive signer activity log
Certifications: SOC 2 Type II available
HIPAA support: BAA available when required
Authentication: Multi-factor options supported

Common preparation mistakes to avoid

  • Entering a slightly different trade name or punctuation than the original registration, which frequently causes clerks to reject the withdrawal.
  • Omitting the registrant’s legal business name or using a DBA in place of the legal entity name, creating mismatched records and processing delays.
  • Failing to follow state-specific notarization or witness requirements, which can render the withdrawal ineffective in public records.
  • Not including the original file or registration number, increasing search time for clerks and the chance of a mismatched withdrawal.

Risks and consequences of an incorrect or missing withdrawal

Continued Liability: Assumed name remains active
Contract Confusion: Third parties misidentify parties
Banking Issues: Accounts or checks mismatched
Filing Rejection: Clerk returns incomplete forms
Administrative Delay: Record not updated promptly
Potential Fines: Jurisdiction penalties possible

Timelines and expected processing steps

Timing for withdrawal filings depends on the state or county office; plan for clerical review, indexing, and public posting periods.

When to File:

File as soon as you cease using the assumed name

Processing Time:

Varies by jurisdiction; expect administrative review periods

Effective Date:

May be immediate or set to a future date per form

Confirmation:

Request a stamped copy or filing receipt for records

Record Update:

Public index updated once clerk accepts filing

Comparison of common eSignature providers for withdrawal workflows

Basic vendor pricing and feature availability relevant to preparing and signing withdrawal certificates; signNow is listed first for comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about withdrawing an assumed name

Answers to common procedural and compliance questions to help you avoid delays and ensure the withdrawal is effective.


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