Who must sign the certification

The certification must be signed by the sheriff or an authorized deputy who accepted the redemption payment. If the sheriff designates a clerk, include a printed name and official title. A private agent cannot sign in place of the sheriff unless statutorily authorized.

Can this be signed electronically

Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. §7001) and UETA if jurisdiction rules allow. Verify local acceptance of e-signed sheriff certifications and whether the county requires in-person notarization or original ink signatures.

What if information is incorrect

Errors in the case number, legal description, or payment amount can invalidate recording and delay title updates. Correct mistakes by preparing an amended certification or a formal correction document following county procedures.

Are notarization or witnesses required

Some counties require notarization or a notary acknowledgement for recording; others accept the sheriff's official signature without a notary. Check county recorder rules and state law before submitting.

Timelines after redemption

Recording timelines vary. After certification, allow time for county processing and docket updates. If the certification is time-sensitive for title transfer or lien release, request expedited recording if available.

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Certification of Redemption by Sheriff

Certification of Redemption by Sheriff

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CERTIFICATE OF REDEMPTION by Individual(s)

(Top 3 inches reserved for recording data)

CERTIFICATE OF REDEMPTION
by Individual(s)

Minnesota Uniform Conveyancing Blanks
Form 60.5.4 (2011)

DEED TAX DUE: $ DATE: (when redemption made by creditor)

YOU ARE NOTIFIED that:

1. The undersigned is/are the owner(s) and holder(s) of the Sheriff's Certificate of Sale ("Certificate") dated (month/day/year)

and recorded on (month/day/year) as Document Number (or in Book Page ), in the Office of the County Recorder Registrar of Titles of (check the applicable boxes)

County, Minnesota, affecting the real property located in County, Minnesota, legally described as follows:

Check here if all or part of the described real property is Registered (Torrens)

2. The Sheriff's sale described in the Certificate was held on (month/day/year)

3. On (month/day/year) the sum of $ was received from

in full redemption of the real property described in the Certificate.

4. Redemption was made upon the following claim:

(signature)

State of Minnesota, County of

This instrument was acknowledged before me on (month/day/year) by

(Stamp)

(signature of notarial officer)

Title (and Rank):

My commission expires: (month/day/year)

THIS INSTRUMENT WAS DRAFTED BY:

FOLLOWING THE EXPIRATION OF ALL REDEMPTION RIGHTS, TAX STATEMENTS FOR THE REAL PROPERTY DESCRIBED IN THIS INSTRUMENT SHOULD BE SENT TO:

What the Certification of Redemption by Sheriff Is

The Certification of Redemption by Sheriff is an official document completed after a property owner or other party redeems property sold at a sheriff's sale. It records payment of the redemption amount, identifies the case and parcel, and confirms the sheriff's or deputy's acceptance of funds and release of the sale lien. The certification supplies the county recorder and relevant parties with proof that the sale was vacated by redemption, and it becomes part of the public record used to update ownership, clear certificates of sale, and close the enforcement proceeding.

Step-by-step: Completing the Certification of Redemption by Sheriff

Follow a clear sequence to ensure the certification is complete, accurate, and acceptable for recording or case closure.

01

Identify Case: Enter the court case number and docket reference exactly as shown on sale documents.
02

Describe Property: Provide the legal description or parcel number used by the county assessor or recorder.
03

Record Payment: State the redemption amount, payment method, and date of receipt.
04

Sheriff Signature: Sheriff or authorized deputy signs and dates to certify acceptance and release.

Frequently Asked Questions and Troubleshooting

Common questions focus on who signs, where to file, how to record, and whether an electronic signature is acceptable for the certification.

Need help? Contact support

Who must sign the certification
The certification must be signed by the sheriff or an authorized deputy who accepted the redemption payment. If the sheriff designates a clerk, include a printed name and official title. A private agent cannot sign in place of the sheriff unless statutorily authorized.
Where to file or record
File the completed certification with the county recorder or clerk where the property is located and attach it to the case file. Counties may require submission to both the recorder and the sheriff's office; confirm local procedure with county offices.
Can this be signed electronically
Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. §7001) and UETA if jurisdiction rules allow. Verify local acceptance of e-signed sheriff certifications and whether the county requires in-person notarization or original ink signatures.
What if information is incorrect
Errors in the case number, legal description, or payment amount can invalidate recording and delay title updates. Correct mistakes by preparing an amended certification or a formal correction document following county procedures.
Are notarization or witnesses required
Some counties require notarization or a notary acknowledgement for recording; others accept the sheriff's official signature without a notary. Check county recorder rules and state law before submitting.
Timelines after redemption
Recording timelines vary. After certification, allow time for county processing and docket updates. If the certification is time-sensitive for title transfer or lien release, request expedited recording if available.

Why a clear certification matters

A properly completed Certification of Redemption by Sheriff documents the resolution of a foreclosure or levy sale, protects the rights of the redeemer, and provides a public record for title and lien purposes.

Who prepares and relies on this certification

Accurate completion reduces follow-up requests and supports timely updates to county records and private title systems.

Sheriff's offices and their clerks prepare and verify the certification to confirm receipt of redemption funds and close sale records.
Property owners or payors use the certification as proof of redeemed status to clear public records or obtain refunds where applicable.
Title companies, lienholders, and purchasers consult the certification to confirm that a sale was vacated and to update title searches and insurance.

Typical signers and document parties

Sheriff Clerk

The sheriff's office clerk or deputy is responsible for preparing the certification, verifying payment receipts, and ensuring the signed certification is delivered to the county recorder and case file. The text should identify the clerk and include an official title and contact information for follow-up.

Redeemer

The person or entity making the redemption payment (redeemer) is identified by full legal name and current address. The redeemer may request a copy of the certification as evidence of payment and to clear any public sale notations.

Essential data elements to include

Document ID: Unique case or sale number

Legal Description: Parcel number or full legal text

Payment Total: Dollar amount in figures

Payment Date: MM/DD/YYYY format

Payor Identity: Full legal name and address

Sheriff Signature: Name, title, and date signed

Risks and consequences of errors

Recording Delay: Title issues

Payment Dispute: Refund or claim challenges

Invalid Certification: Rejection by recorder

Loss of Priority: Lien priority impacts

Extra Costs: Correction or re-filing fees

Legal Exposure: Potential litigation risk

Common preparation mistakes to avoid

Entering an incorrect case or parcel number that does not match county records, causing the recorder to reject or misfile the certification.
Using informal street descriptions instead of the legal description or assessor parcel number, which prevents proper indexing and title clearance.
Failing to include the exact payment breakdown or omitting the date of payment, creating ambiguity in lien priority or refund calculations.
Not confirming whether the county requires notarization or original ink signatures, leading to rejection or requests for a notarized original.

Typical process flow for submission and recording

The certification follows an administrative path from sheriff acceptance to public recording and case closure.

Payment Received: Sheriff accepts redemption funds and issues receipt.
Certification Prepared: Clerk completes the certification form with payment and property details.
Signature and Acknowledgement: Sheriff or deputy signs; notary added if required.
File and Record: Submit to county recorder and attach to case docket.

Key components to include in a professional certification

A complete certification is concise but thorough, balancing court and recorder requirements with clear identification of payment and parties.

Case Identification

Full case number, court name, and docket reference so the certification links unmistakably to the enforcement action and sale records for administrative and legal clarity.

Property Identifier

Accurate legal description and parcel identifier used by the county assessor or recorder to ensure the certification is indexed to the correct parcel.

Payment Details

Complete breakdown of redemption funds including principal, interest, fees, and costs, with total amount and payment method recorded for audit and refund purposes.

Party Names

Full legal names and addresses of the payor, lienholder, and any purchaser to ensure proper notice and to support any subsequent refunds or claims.

Official Certification

Signed and dated by the sheriff or authorized deputy, and including title and contact information; include notary acknowledgement if the county requires it for recording.

Recording Instructions

Clear direction about where to file or record the certification and any required attachments so that county staff can process it without follow-up.

Best practices for accurate, efficient completion

Small verification steps cut processing time and reduce rejections when recording or closing the case.

Validate Case and Parcel

Cross-check the case number and parcel identifier against court and county assessor records before finalizing the certification to prevent filing errors and ensure proper indexing.

Provide a Clear Payment Breakdown

List principal, interest, costs, and fees separately so title companies and auditors can reconcile amounts and determine refund eligibility without additional inquiries.

Confirm Local Requirements

Verify with the county recorder whether original signatures, notarization, or specific form language is required; follow the local template if provided to avoid rejection.

Keep Proof of Delivery

Retain proof of submission, such as a stamped recording receipt or courier confirmation, until title and case records reflect the certification and the matter is closed.

Timing considerations and common deadlines

Deadlines affecting the certification depend on statutory redemption windows and local recording schedules; plan submissions accordingly.

Redemption Window:

Varies by state and statute; confirm local law for the exact period.

Payment Date Effect:

Date of payment governs whether redemption was timely under state law.

Recording Delay:

County processing times affect when title reflects the redemption.

Refund Timing:

Refunds or excess distributions may follow statutory notice periods after recording.

Case Closure:

Clerk updates the case docket after certification and recording are complete.

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