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Change in Ownership Agreement

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Change in Ownership Agreement

This Change in Ownership Agreement ("Agreement") is made and entered into as of by and between Transferor Name: , a , with principal address (hereinafter "Transferor"), and Transferee Name: , a , with principal address (hereinafter "Transferee").

RECITALS

WHEREAS, Transferor is the legal and beneficial owner of the ownership interest and rights described in Section 2 below (the "Ownership Interest"); and

WHEREAS, Transferee desires to acquire, and Transferor desires to transfer, all or a portion of the Ownership Interest on the terms and subject to the conditions set forth in this Agreement.

WHEREAS, the parties intend that this Agreement effectuate the change in ownership and allocate rights, responsibilities, and indemnities between them.

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement capitalized terms not otherwise defined in the text have the following meanings: "Affiliate" means any person or entity that directly or indirectly controls, is controlled by, or is under common control with a party; "Closing" means the consummation of the transactions described in Section 4; "Effective Date" means the date set forth above.

2. TRANSFER OF OWNERSHIP

2.1 Transfer. Subject to the terms and conditions of this Agreement, Transferor hereby assigns, conveys, transfers and delivers to Transferee, and Transferee hereby accepts from Transferor, the Ownership Interest described as follows:

2.2 Percentage or Units Transferred. The percentage or number of units transferred to Transferee is of the outstanding ownership immediately prior to the Effective Date.

3. PURCHASE PRICE; PAYMENT

3.1 Purchase Price. As consideration for the transfer set forth in Section 2, Transferee shall pay to Transferor the purchase price of (the "Purchase Price"), subject to adjustments as provided in this Agreement.

4. CLOSING

4.1 Closing Date and Location. The Closing shall occur on at , or at such other time or place as the parties may mutually agree in writing.

4.2 Closing Deliverables. At the Closing, Transferor shall deliver to Transferee executed instruments of transfer and any certificates, assignments, endorsements, or consents reasonably necessary to vest good and marketable title in Transferee, free and clear of all liens, charges, and encumbrances except those disclosed in writing prior to the Effective Date. Transferee shall deliver the Purchase Price and any required closing documents.

5. REPRESENTATIONS AND WARRANTIES OF TRANSFEROR

Transferor represents and warrants to Transferee as of the Effective Date and as of the Closing that:

(a) Transferor is duly organized, validly existing and in good standing under the laws of its jurisdiction of organization and has full power and authority to execute and perform this Agreement.

(b) Transferor has good and marketable title to the Ownership Interest being transferred, free and clear of any liens, claims, encumbrances, options, rights of first refusal, or restrictions, except as expressly disclosed in writing to Transferee prior to the Effective Date.

(c) The execution, delivery and performance of this Agreement by Transferor do not and will not violate any applicable law, regulation, order, agreement or instrument binding on Transferor.

6. REPRESENTATIONS AND WARRANTIES OF TRANSFEREE

Transferee represents and warrants to Transferor that Transferee has full power and authority to enter into this Agreement and to perform its obligations hereunder, and that the execution and delivery of this Agreement is a valid and binding obligation of Transferee enforceable in accordance with its terms.

7. COVENANTS

7.1 Conduct Prior to Closing. Transferor will conduct its business in the ordinary course and will not take any action that would materially impair the Ownership Interest prior to Closing.

7.2 Further Assurances. Each party shall execute and deliver such documents and take such further actions as may be reasonably necessary to effectuate the transactions contemplated by this Agreement.

8. CONDITIONS PRECEDENT

The obligations of each party to consummate the transactions contemplated by this Agreement are subject to the satisfaction or waiver at or prior to the Closing of customary conditions, including accuracy of representations, performance of covenants, delivery of required documents, and clearance of any required third-party consents.

9. INDEMNIFICATION

9.1 Indemnification by Transferor. Transferor shall indemnify, defend and hold harmless Transferee from and against any and all losses, liabilities, claims, damages and expenses (including reasonable attorneys' fees) arising out of any breach of Transferor's representations, warranties or covenants in this Agreement.

9.2 Indemnification by Transferee. Transferee shall indemnify, defend and hold harmless Transferor from and against any and all losses, liabilities, claims, damages and expenses arising out of any breach of Transferee's representations, warranties or covenants in this Agreement.

10. TAXES AND EXPENSES

Unless otherwise agreed in writing, all transfer, documentary, sales, use, stamp, value-added or similar taxes, and any fees, costs and expenses incurred in connection with Closing, shall be borne by .

11. NOTICES

All notices, requests, consents and other communications required or permitted under this Agreement shall be in writing and shall be delivered to the parties at their respective addresses set forth below (or to such other address as a party may designate by notice in accordance with this Section).

12. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the internal laws of the state or jurisdiction identified below, without regard to its conflict of laws principles.

13. ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written, of the parties.

14. SEVERABILITY

If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired.

15. AMENDMENTS; WAIVER

No amendment, modification or waiver of any provision of this Agreement shall be effective unless set forth in a written instrument signed by the party or parties against whom enforcement is sought. The failure of any party to enforce any right shall not constitute a waiver of that right.

16. COUNTERPARTS

This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures delivered by electronic transmission shall be effective as originals.

17. MISCELLANEOUS

17.1 Assignment. Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party, except to an Affiliate or by operation of law in connection with a merger or sale of substantially all of its assets.

17.2 Remedies. The remedies provided in this Agreement are cumulative and in addition to any other remedies available at law or in equity, including specific performance.

Transferor Printed Name:

By:

Date:

Transferee Printed Name:

By:

Date:

Enter text✕

What a Change in Ownership Agreement Is and When It Applies

A Change in Ownership Agreement documents the transfer of ownership interests, assets, or legal title from one party to another. It identifies parties, describes the transferred interest, states consideration, and sets effective and closing dates. The agreement can govern sales of business entities, membership interests in LLCs, shares in closely held corporations, real estate conveyances, or transfers of vehicle or equipment title. Properly drafted, it allocates representations, warranties, liabilities, and post-closing obligations and creates a record suitable for filing, recording, or regulatory notice when required by law or contract.

Why a Clear Agreement Matters for Ownership Transfers

A written Change in Ownership Agreement reduces dispute risk by clarifying what transfers, when rights pass, and what liabilities persist. It preserves evidence for recording, tax reporting, and third-party consents and helps ensure enforceability under ESIGN and UETA when signed electronically.

Why a Clear Agreement Matters for Ownership Transfers

Who Typically Prepares or Signs This Agreement

Lawyers, accountants, escrow agents, and title companies also review or rely on the document during closing and post-closing administration.

  • Business owners selling company equity or assets; they document price, retained liabilities, and closing conditions.
  • Buyers and investors acquiring membership interests; they record representations, escrow conditions, and payment schedules.
  • Company officers or managers executing on behalf of the legal entity; they confirm corporate authority and resolutions.

Primary Signers and Their Roles

Seller — CEO

The selling party or authorized officer signs to transfer ownership, warranting authority and accuracy of disclosures and agreeing to any indemnities. Sellers often disclose liens, tax status, and outstanding obligations in supporting schedules.

Buyer — Owner

The buyer or authorized representative signs to accept the transferred interest, acknowledge consideration and conditions, and assume agreed liabilities or obligations post-closing as specified in the agreement and schedules.

Essential Legal and Security Details to Include

Effective Date: MM/DD/YYYY format
Parties' Legal Names: Exact entity names
Description: Specific interest description
Consideration: Dollar amount or terms
Authority: Signing party title
Recording: Record location noted

Consequences of an Incorrect or Incomplete Agreement

Transfer Voidance: Ownership may be unenforceable
Tax Penalties: IRS reporting errors, potential fines
Liability Exposure: Unexpected retained obligations
Recording Rejection: County recorder may refuse
Title Defects: Clouds on chain of title
Contract Breach: Third-party consent breaches

Common Pitfalls to Avoid

  • Using informal language or vague descriptions that fail to identify the exact units, shares, or assets being transferred.
  • Failing to confirm a signer's corporate authority or missing board resolutions and approvals required under organizational documents.
  • Omitting required third-party consents (leases, lender waivers, or operating agreement approvals) that can block transfer recording.
  • Neglecting to record or file the instrument where required, leaving the buyer without public notice or protection against subsequent claims.

Step-by-Step: Completing a Change in Ownership Agreement

Follow these steps to prepare, sign, and finalize the agreement in a compliant sequence.

  • 01
    Prepare Draft: Detail parties, interest, consideration, and schedules.
  • 02
    Obtain Approvals: Secure board or member consents where required.
  • 03
    Execute Signatures: All authorized signers sign and date the agreement.
  • 04
    Record or File: Record deed or file notice per local rules.

Where to File or Deliver the Executed Agreement

Delivery and filing depend on transfer type: real property requires recording, business interest transfers need company records and possibly state filings.

  • County Recorder: Record deeds and property conveyances.
  • Secretary of State: File assignments or amendments for entity records.
  • Tax Authorities: Submit required information returns or notices.
  • Title or Escrow: Provide executed originals for closing or escrow.

Key Clauses Every Professional Agreement Should Contain

A comprehensive Change in Ownership Agreement contains clauses that allocate risk, describe the transfer, and set procedures for closing and post-closing obligations.

Transfer Description

Precisely describe the interest, asset identifiers, and any schedules or exhibits that define what is included and excluded from the transfer.

Consideration Terms

State purchase price, payment schedule, escrow arrangements, and any earnouts or contingent payments with clear calculation methods and deadlines.

Representations & Warranties

Allocate responsibility for pre-closing conditions such as ownership, authority, liens, taxes, and the accuracy of financial statements or disclosures.

Closing Conditions

List required actions, consents, and deliverables that must occur before transfer is effective, including permits, consents, and title searches.

Indemnities & Remedies

Define indemnification scope, caps, survival periods, and remedy processes for breaches or undisclosed liabilities after closing.

Governing Law

Specify the state law that governs interpretation and dispute resolution, and indicate jurisdiction and venue for legal actions.

How to Configure an Online Execution Workflow

Set up signing order, authentication, and retention before sending to ensure a compliant electronic execution.

Field Configuration
Signing Order Sequential or parallel as transaction requires
Authentication Email link, SMS code, or KBA per risk
Conditional Fields Show or hide fields based on answers
Retention Settings Enable audit trail and export PDF/A

Digital Execution and File Format Considerations

Ensure the platform you use preserves an immutable audit trail, supports the required signer authentication level, and produces a signed PDF suitable for recording or regulatory submission.

  • File Types: PDF, DOCX supported
  • Integrations: Works with common CRMs
  • Authentication: Options for SMS or KBA

Typical Timing and Processing Expectations

Key dates should be specified and coordinated with recording offices, escrow, and tax reporting to avoid delays or penalties.

Effective Date:

Date stated in agreement when ownership transfers occur

Signing Date:

Date all parties execute the agreement

Recording Timing:

Record per county rules; delays can affect priority

Tax Reporting:

Update ownership information with tax advisors promptly

Post-Closing Deliverables:

Deliver schedules, bills of sale, and releases per agreement

Key Milestones from Negotiation Through Post-Closing

Track these sequential stages to manage responsibilities, approvals, and recording steps during a transfer.

01

Negotiation and Due Diligence

Complete asset review, title search, and consents before finalizing terms.

02

Approval and Authorization

Obtain board, member, or lender consents required for transfer.

03

Execution and Delivery

Sign the agreement and deliver executed originals or certified digital copies.

04

Recording and Post-Closing

Record where necessary and complete registration, tax filings, and notifications.

How This Agreement Differs from a Bill of Sale or Assignment

Compare common document types to determine which instrument fits your transfer and recording needs.

Criteria Change in Ownership Agreement Bill of Sale
Purpose transfer equity or title transfer personal property
Recording often recorded if real property rarely recorded
Complexity high — includes warranties low — simple receipt
Typical Use entity ownership transfers asset sales

eSignature Vendor Comparison for Executing Ownership Transfers

Compare baseline costs and key features for common eSignature platforms used to execute Change in Ownership Agreements in electronic form.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Change in Ownership Agreements

Answers to common questions about electronic signing, notarization, corrections, and revocation to help prevent delays and preserve enforceability.


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