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Change of Address Form

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Corporation Statement of Change of Known Place of Business Address, Principal Office Address, or Statutory Agent

NOTE – no matter what is being changed, numbers 1, 2, 3.1, 5.1, and 5.2 must be completed. The form will be rejected if those sections are not completed.

1. ENTITY NAME – give the exact name of the corporation as currently shown in A.C.C. records:

2. A.C.C. FILE NUMBER:

3. ARIZONA KNOWN PLACE OF BUSINESS ADDRESS

3.1 REQUIRED – current known place of business address in A.C.C. records:

3.2 Optional – NEW known place of business address in Arizona:

3.3 If you completed 3.2, is the NEW known place of business address in Arizona the same as the street address of the statutory agent?

4. PRINCIPAL OFFICE ADDRESS

4.1 Required if changing – current principal office address in A.C.C. records:

4.2 Optional – NEW principal office address:

5. CURRENT OR EXISTING STATUTORY AGENT

List the name and addresses of the statutory agent as shown in the records of the Arizona Corporation Commission before any changes.

5.1 REQUIRED – existing statutory agent name and street address:

5.2 REQUIRED – existing statutory agent mailing address:

5.3 Change in existing statutory agent name only:

5.4 Change in existing statutory agent address:

5.5 NEW STREET ADDRESS – new physical or street address in Arizona:

5.6 NEW MAILING ADDRESS – new mailing address in Arizona:

6. NEW STATUTORY AGENT

6.1 REQUIRED – new statutory agent name and street address:

6.2 OPTIONAL – mailing address in Arizona of new statutory agent:

6.3 REQUIRED – if appointing a new statutory agent, the Statutory Agent Acceptance form M002 must be submitted along with this Statement of Change form.

SIGNATURE

See Instructions C016i for who is authorized to make changes.

If the person signing this form is the existing statutory agent changing its own address, then by the signature appearing below, the existing statutory agent certifies under penalty of perjury that he or she has given the corporation named in number 1 above written notice of the address change.

By checking the box marked "I accept" below, I acknowledge under penalty of perjury that this document together with any attachments is submitted in compliance with Arizona law.

REQUIRED – check only one:

Filing Fee: None (regular processing). Expedited processing – add $35.00 to filing fee. All fees are nonrefundable.

Mail: Arizona Corporation Commission - Corporate Filings Section, 1300 W. Washington St., Phoenix, Arizona 85007

Fax: 602-542-4100

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What a Change of Address Form Is and when it’s used

A Change of Address Form documents an individual’s or organization’s new mailing or residential address and notifies relevant parties and agencies. Commonly used for postal forwarding, updating voter registration, DMV records, banks, insurers, and employer payroll records, the form reduces mail returns and routing errors. Formats vary by recipient (USPS, state agencies, private companies); some require identity verification, signed authorization, or additional documents. Proper completion ensures delivery continuity, maintains legal notice service, and updates records used for taxation, benefits, and licensing.

Why maintaining accurate address records matters

Keeping address records current prevents lost mail, avoids service interruptions, and ensures legal notices reach you. Accurate addresses protect credit, tax reporting, and benefits delivery while reducing administrative follow-ups and potential fines.

Why maintaining accurate address records matters

Who typically completes a Change of Address Form

Completing the right form for each recipient—USPS, DMV, employer, or bank—ensures records synchronize across systems and reduces repeat submissions.

  • Individuals updating postal delivery, voter registration, licensing, and financial accounts
  • Employers and HR teams updating payroll, benefits, and I-9 related contact information
  • Organizations (banks, insurers, utilities) maintaining customer records and legal service addresses

Step-by-step: completing and submitting a Change of Address Form

Use this sequential checklist to prepare, sign, and send a complete address-change notification to typical recipients.

  • 01
    Prepare Documents: Gather proof of identity or residency if required by the recipient.
  • 02
    Complete Fields: Fill name, old address, new address, effective date, and contact details.
  • 03
    Sign: Apply signature and date; use an e-signature if permitted by recipient rules.
  • 04
    Send to Recipients: Submit to USPS, DMV, bank, employer, and voter registration as applicable.

Where to submit a Change of Address and typical routing

Different recipients have distinct submission paths; each route often triggers separate processing and confirmation steps.

  • USPS: Online form or Form 3575 processed for mail forwarding.
  • State DMV: Online portal or in-person office; may issue new license.
  • Employer / Payroll: HR or payroll system update to avoid pay and benefit interruptions.
  • Banks and Insurers: Customer portal, secure message, or signed form per institution policy.

Configuring an online address-change workflow

Set up digital fields, signer authentication, and routing rules so recipients process changes securely and consistently.

Field Configuration
Address Fields Use separate fields for street, city, state, ZIP for validation and address normalization
Authentication Require email plus SMS code or KBA for higher-assurance identity checks
Routing Auto-route completed forms to HR, payroll, and records teams
Confirmations Enable automatic emailed receipts to the submitter and internal stakeholders

Digital signing and integration considerations

Ensure the chosen solution provides tamper-evident signed PDFs, complete audit trails, and configurable signer authentication to meet recipient policies.

  • File formats: PDF and DOCX are widely accepted
  • Integrations: Connectors for Microsoft 365, NetSuite, Salesforce streamline updates
  • Security: TLS + AES-256 encryption protects documents

Typical processing times and timing considerations

Processing times vary by recipient; plan ahead to ensure notices, licenses, and billing reflect the change before important deadlines.

USPS forward start:

Processing commonly completes within 7–10 business days

DMV updates:

Times vary by state; some offer immediate online confirmation

Employer payroll:

Update before payroll cutoff to ensure correct tax withholding

Voter registration:

Deadlines differ by state ahead of elections

Banking and insurers:

Allow 3–10 business days for account record updates

Common mistakes that delay address updates

  • Submitting incomplete addresses or abbreviations that fail automated validation and require manual correction
  • Using a P.O. box where the recipient specifically requires a physical street address for legal notices
  • Failing to update multiple systems (employer, bank, DMV, voter registration), causing inconsistent records
  • Not signing or using the wrong signer (an authorized agent may be required), leading to form rejection

Risks and potential penalties from incorrect or late updates

Tax reporting issues: Backup withholding or failed 1099 delivery (IRC §6721)
Driver license penalties: State fines or administrative action for late DMV updates
Missed legal notice: Lost service of process may affect rights
Benefit interruptions: Delay in benefit payments or notices
Identity risk: Mail sent to old address increases fraud exposure
Employment records: I-9 or tax records mismatch could trigger audits

Essential data elements required on most Change of Address Forms

Full name: Exact legal name
Old address: Complete prior residence
New address: Complete new residence
Effective date: MM/DD/YYYY format
Contact phone: Reachable number
Signature: Signed and dated

eSignature vendor comparison for executing Change of Address Forms

Key plan features and starting prices for commonly used eSignature providers. signNow is listed first per comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium+) Yes Yes Yes Limited
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Practical tips for accurate and efficient address updates

Follow these practices to minimize processing delays, maintain compliance, and keep records synchronized across systems.

Validate addresses against a postal standard
Use USPS or address-validation services before submission to reduce returned mail and ensure automated systems accept the format; correct ZIP+4 and standardized city/state names improve routing and match downstream databases.
Update critical systems first
Prioritize employer payroll, tax forms, and banking records to avoid withholding, 1099 delivery, or billing interruptions; then propagate changes to secondary services like subscriptions and memberships.
Retain proof of submission
Keep a copy of the completed form, confirmation emails, or transaction IDs for at least three years to meet IRS and audit requirements; note the effective date and any verification steps taken.
Use proper signer authorization
If an agent or authorized representative submits the change, include a signed authorization letter or durable power of attorney where required; institutions often require explicit written permission.

Real-world examples showing practical use of Change of Address Forms

Two customer experiences that illustrate how digital processing and vigilant recordkeeping reduce friction.

Tim Martin, Founder — Martin Properties

When tenants move, we complete address updates and notify vendors digitally to avoid late notices.

  • Streamlined online forms speed notifications.
  • I can process and execute all of these documents online with 100% compliance and built-in security; whether on mobile or working offline, I can get forms back to their necessary parties efficiently.

John Butler, Founder — Fertility Centers of Illinois

Clinic relocations require coordinated patient address updates and insurance notifications.

  • Patient consent and data protection are central.
  • The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company.

Frequently asked questions about Change of Address Forms and electronic submissions

Answers to common questions about e-signing, verification, and legal enforceability for address-change notifications.


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