Parties
Identify the legal entity by full legal name and the outgoing and incoming secretary by full legal name and title.
A written Change of Secretary Agreement reduces governance disputes, ensures an auditable record of consent, and supports accurate filings with a state’s Secretary of State. It creates a clear timeline of authority and protects third parties who rely on corporate signatories.
Organizations and their advisors complete this agreement to update corporate records and support external filings.
Identify the legal entity by full legal name and the outgoing and incoming secretary by full legal name and title.
Reference the board resolution or bylaw authority authorizing the appointment and note the meeting or written consent date.
State the precise effective date using MM/DD/YYYY format and note any retroactive or conditional provisions.
Describe transitional duties, document custody, and transfer of corporate records to the incoming secretary.
Include a signed acceptance from the incoming secretary or an attached consent form when required by bylaws or state rules.
Provide signature blocks for officers, the outgoing and incoming secretary, and, if required, a corporate seal or notarial acknowledgement.
| Field | Configuration |
|---|---|
| Authentication method | Email link plus optional SMS or ID verification |
| Signer order | Sequential: board officer, outgoing secretary, incoming secretary |
| Template fields | Pre-fill company data and conditional consent attachments |
| Export format | PDF/A with embedded audit certificate |
Use a platform that supports secure eSignature, audit trails, and the ability to export tamper-evident PDFs for the corporate minute book.
Enter precise MM/DD/YYYY on the agreement
Adopt at a meeting or by written consent before signature
File with Secretary of State as required by jurisdiction
Update minute book immediately after execution
Notify banks and registrars within a practical business timeframe
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (higher tiers) | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A privately held corporation needed to update officers after an executive relocation.
A nonprofit recorded a secretary change following officer turnover at its annual meeting.
Often signs to attest that the board approved the change and to authorize filing with the applicable state agency; may also direct corporate officers to update records.
Signs to accept the role and responsibilities; acceptance is often required by bylaws and supports third-party reliance such as banking or corporate registrar updates.