Who must sign the form?

All parties with an interest in the bond should sign: the outgoing tenant if required by the issuer, the incoming tenant accepting responsibility, and the bonding agent or landlord who administers the bond. Some issuers may also require a witness or notary.

Is notarization always required?

Not always. Notarization depends on the bonding company’s policies and state law; some states or issuers require notarized signatures or witnesses for transfer documents. Check the issuer’s instructions and state-specific rules.

Can the form be signed electronically?

Yes. Electronic signatures meeting ESIGN (15 U.S.C. ch. 96) and state e-signature laws (UETA or ESRA) are generally valid, provided intent, consent, attribution, and retention requirements are met.

What if parties disagree after signing?

Retain all executed copies and supporting evidence. Disputes over deductions or transfers are resolved per lease terms, bond issuer policies, and applicable state landlord-tenant law; consider legal counsel for contested claims.

How do I correct mistakes on a signed form?

Do not alter an executed original. Prepare a corrected form and have all required parties re-sign, or attach an amendment with signatures and a clear explanation of the correction.

How long should I keep the executed form?

Keep executed originals during the active lease term and retain them afterward according to retention guidance: at least 3 years generally, longer for tax or HIPAA-related records.

Electronic Signature
Templates
Real estate
Change of Tenant Bond Form

Change of Tenant Bond Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

CHANGE OF TENANT BOND FORM

This Change of Tenant Bond Form documents the agreed transfer of the security bond (hereinafter "Bond") held in respect of the leased premises described below. Effective Date: . The parties acknowledge and agree to the terms set forth herein.

Property Identification

Property Address Parcel / APN Number Legal Description

Parties

Landlord / Bond Holder (Full legal name) Landlord Contact (address, phone, email) Outgoing Tenant(s) Name(s) Forwarding Address for Outgoing Tenant Incoming Tenant(s) Name(s) Incoming Tenant Contact

Bond Details

Bond Amount: $ Bond Receipt / Reference No.:

Current Bond Holder

Original Bond Lodgement Date: Transfer Effective Date:

Bond Type: Cash Bank/Surety Guarantee Other

Condition Report, Disclosures & Deductions

A joint condition report was completed on . The parties acknowledge the findings and agree to the following:

Summary of Condition Report / Known Defects

Disclosures (select Yes or No):

Lead-based paint present? Yes No Mold or water damage known? Yes No Prior structural damage noted? Yes No

Agreed deductions to be retained from Bond (itemised and agreed by parties): $

Description of Agreed Deductions

Transfer Terms and Covenants

1. Transfer of Bond: Subject to the terms below, Landlord agrees to transfer the Bond to the Incoming Tenant on the Transfer Effective Date and to record the Incoming Tenant as the beneficiary of the Bond for the remaining tenancy period. Landlord represents that the Bond amount stated above is currently held in trust or as required by applicable tenancy law and is free of encumbrances except as disclosed.

2. Release of Outgoing Tenant: Outgoing Tenant acknowledges the agreed deductions set out above and hereby releases the Landlord from further liability in relation to the Bond to the extent of such deductions. Outgoing Tenant agrees that, upon transfer, the Outgoing Tenant will have no further claim to the portion of the Bond transferred to the Incoming Tenant, subject to the terms herein.

3. Acceptance by Incoming Tenant: Incoming Tenant accepts the Bond subject to the condition report and disclosures documented in this form and agrees to be bound by the existing tenancy obligations and any applicable statutory requirements regarding claims against the Bond.

4. Indemnity: Incoming Tenant shall indemnify and hold harmless the Landlord and Outgoing Tenant from any costs, liabilities or claims arising from the Incoming Tenant's breach of tenancy obligations following the transfer. Landlord shall not be liable for pre-transfer defaults except as expressly set out in writing.

5. Inspection and Dispute Procedure: Any disputes arising from the condition report, deductions or transfer shall be raised in writing within 7 days of the Transfer Effective Date. The parties agree to make reasonable efforts to resolve disputes by negotiation prior to pursuing formal remedies.

Certifications and Authorizations

Landlord certifies that the Bond amount listed is accurate to the best of Landlord's knowledge and that all material defects and prior deductions have been disclosed above. Incoming Tenant certifies that the Incoming Tenant has inspected the premises and the condition report and accepts the Bond subject to this agreement.

Outgoing Tenant Acknowledgement: Outgoing Tenant printed name: Outgoing Tenant consents to transfer: Yes No

Default, Remedies & Governing Law

If any party defaults under this agreement, the non-defaulting party may pursue all remedies available at law or equity, including application to the relevant tenancy dispute authority to determine entitlement to Bond funds. This agreement will be governed by the laws applicable to the location of the Property.

Entire Agreement: This Form constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior negotiations and representations, whether written or oral.

Administrative Details

Agent or Property Manager (if applicable)

Special Instructions or Conditions:

Landlord / Bond Holder:

By:

Date:

Incoming Tenant:

By:

Date:

What the Change of Tenant Bond Form Is and When It’s Used

A Change of Tenant Bond Form is a legal document used to transfer or update the bond associated with a leased property when the tenant changes. It records the outgoing tenant, incoming tenant, bond amount, property details, and any conditions for release or transfer of funds. Landlords, property managers, and bonding agents use the form to maintain a clear record of liability and to support claims or disputes. The form may require signatures, notarization, and supporting attachments depending on local law and the bond issuer’s rules.

Why Maintaining an Accurate Change of Tenant Bond Form Matters

A precise Change of Tenant Bond Form protects parties by documenting obligations, preserving bond funds, and clarifying liability during tenant transitions.

Who Typically Prepares and Signs This Form

Knowing the typical users helps you collect the right information and route the form to the correct signers.

Property managers and landlords handling tenant move-outs and move-ins and managing security deposits or bonds.
Bonding companies or surety providers updating their records and confirming new liable parties for the bond.
Incoming tenants who must accept responsibility for the bond and provide identification or payment where required.

Step-by-Step: Filling Out the Form

Follow these sequential steps to complete and finalize a Change of Tenant Bond Form.

01

Identify Bond: Locate bond reference and confirm current balance.
02

Enter Parties: Record outgoing and incoming tenant full legal names.
03

Add Dates: Specify effective date and any notice periods.
04

Sign and Submit: Collect signatures and deliver to bonding agent or landlord.

Core Components of a Professional Change of Tenant Bond Form

A complete form combines identifying data, bond terms, authorization language, and signatures so the bond transfer is clear and legally actionable.

Tenant Details

Full legal names, contact information, and identification numbers for both outgoing and incoming tenants to support verification and dispute resolution.

Bond Details

Exact bond amount, reference number, payment method, and current balance so the transfer refers to a specific secured amount.

Property Information

Complete property address and lease identifier to tie the bond to the correct tenancy and avoid cross-accounting errors.

Transfer Conditions

Any conditions for release, pro-rated rebates, damage holds, or deductions must be listed to set expectations and reduce post-transfer disputes.

Authorization Clause

Clear language authorizing the bonding agent or landlord to release, reassign, or hold funds according to listed terms and applicable law.

Signature and Notary

Signature blocks for all parties and space for notarization or witness attestations if the jurisdiction or bond issuer requires them.

Essential Data You Must Include

Tenant Legal Name: Full name as on ID

Bond Amount: Exact dollar value

Property Address: Street, city, state, ZIP

Effective Date: MM/DD/YYYY format

Bond Reference: Issuer-assigned ID

Signatures: All required parties

Where to Send the Completed Form

Once signed, route the Change of Tenant Bond Form to all stakeholders and to any entity that holds the bond.

Landlord: Primary recipient for lease records
Bonding Agent: Update surety or escrow account
Incoming Tenant: Provide a signed copy for records
Local Recorder: File only if statute or local rule requires

How to Configure an Online Change of Tenant Bond Workflow

Set up an electronic workflow to capture signatures, enforce signer order, and retain an audit trail for compliance.

Template	Create a reusable form template with required fields
Signer Roles	Assign roles (Outgoing, Incoming, Bonding Agent) and signing order
Conditional Fields	Show hold/deduction fields only when applicable
Authentication	Use email, SMS code, or stronger ID checks
Reminders	Enable automated reminders and expiration notices

Technical Considerations for eSigning and eSubmission

Ensure the selected provider meets regulatory needs (e.g., HIPAA if health data is involved) and preserves a tamper-evident audit trail for each signed form.

Formats: PDF, DOCX supported
Integrations: Salesforce, NetSuite, Google Workspace
Authentication: Email, SMS, KBA options

Typical Timelines and Processing Expectations

Processing times and deadlines vary by landlord, bonding company, and state rules; plan for notification windows and transfer processing.

Notice Period:

Submit changes within 7–30 days of tenant transition

Processing Time:

Bonding agents typically update within 5–15 business days

Dispute Window:

Parties often have 14–30 days to contest deductions

Appeal Deadline:

Follow issuer’s published appeal timeframe

Record Retention:

Keep executed copies per retention rules

Common Mistakes to Avoid

Using initials instead of full signatures, which can invalidate authorization depending on the issuer or local law.
Failing to include the bond reference number, causing delays or misapplied funds when the bonding agent searches records.
Not confirming effective date formatting (MM/DD/YYYY) leading to conflicting liability periods or overlapping obligations.
Omitting a required notarization or witness where the bonding company or state law requires additional authentication.

Penalties and Legal Risks of an Incorrect Form

Bond Forfeiture: Incorrect forms can trigger partial or full forfeiture

Delayed Release: Processing delays may hold funds longer

Civil Liability: Misapplied bonds may cause landlord or tenant claims

Administrative Fines: Local agencies may fine noncompliance

Tax Implications: Unreported transactions may affect reporting

Contract Disputes: Ambiguous language increases litigation risk

Comparing eSignature Providers for Change of Tenant Bond Forms

Basic pricing and feature availability for representative eSignature vendors; signNow is listed first per the comparison format.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Yes	Yes	Yes	Yes
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions About the Change of Tenant Bond Form

Answers to common questions about completing, signing, and filing the Change of Tenant Bond Form.

Need help? Contact support

Who must sign the form?
All parties with an interest in the bond should sign: the outgoing tenant if required by the issuer, the incoming tenant accepting responsibility, and the bonding agent or landlord who administers the bond. Some issuers may also require a witness or notary.
Is notarization always required?
Not always. Notarization depends on the bonding company’s policies and state law; some states or issuers require notarized signatures or witnesses for transfer documents. Check the issuer’s instructions and state-specific rules.
Can the form be signed electronically?
Yes. Electronic signatures meeting ESIGN (15 U.S.C. ch. 96) and state e-signature laws (UETA or ESRA) are generally valid, provided intent, consent, attribution, and retention requirements are met.
What if parties disagree after signing?
Retain all executed copies and supporting evidence. Disputes over deductions or transfers are resolved per lease terms, bond issuer policies, and applicable state landlord-tenant law; consider legal counsel for contested claims.
How do I correct mistakes on a signed form?
Do not alter an executed original. Prepare a corrected form and have all required parties re-sign, or attach an amendment with signatures and a clear explanation of the correction.
How long should I keep the executed form?
Keep executed originals during the active lease term and retain them afterward according to retention guidance: at least 3 years generally, longer for tax or HIPAA-related records.

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