Parties
Identify the household employer and the nanny by full legal name, address, and contact information so all obligations are traceable and enforceable.
A clear contract protects both the family and the nanny by setting duties, pay, tax handling, schedule, time-off, and termination terms in writing. It reduces ambiguity and supports legal and payroll compliance.
A contract benefits new hires and long-standing arrangements alike by preserving clarity and supporting recordkeeping for tax and labor compliance.
Identify the household employer and the nanny by full legal name, address, and contact information so all obligations are traceable and enforceable.
Detail daily duties, permitted activities, child supervision rules, light household tasks tied to childcare, and any limits on transportation or medical decisions.
Specify work hours, overtime policy, pay rate, pay period, method of payment, and payroll withholding arrangements including household-employer tax responsibilities.
Document paid or unpaid vacation, sick leave, public holidays, health benefits (if any), and procedures for requesting time off or shift swaps.
Include confidentiality for family information, emergency procedures, authorized caregivers, and any background-check or vaccination requirements.
State notice periods, grounds for immediate termination, severance or final pay rules, and the process for making written amendments to the agreement.
| Field | Configuration |
|---|---|
| Signature Fields | Add signature, date, and initial fields for each signer |
| Signer Order | Set household employer then nanny in sequential order |
| Authentication | Use email link or SMS code for signer verification |
| Audit Trail | Enable capture of IP, timestamp, and action log |
Ensure the chosen solution complies with ESIGN/UETA for U.S. enforceability and retains a copy of the signed document for payroll and tax records.
Provide completed W-4 (employee) or W-9 (independent contractor) for tax-reporting setup and correct withholding or backup withholding triggers.
List child emergency contact details, authorized pickup persons, and medical consent information for urgent care decisions.
Attach background-check summary and any certifications the nanny holds, such as CPR/first aid or specialized care training.
Include any household-specific rules, pet interactions, vehicle use permissions, and screen-time or discipline guidelines.
Agreement effective date recorded as MM/DD/YYYY
Establish regular pay frequency and pay dates in the contract
Specify notice period, often two weeks to 30 days
Complete I-9 and state new-hire reporting per employer rules
Retain records to meet IRS reporting and W-2/1099 deadlines
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |