Childcare Policy Template

Childcare Policy Agreement

This Childcare Policy Agreement ("Agreement") is entered into between Client Name: and Provider Name: .

WHEREAS

WHEREAS, Provider operates a childcare program and is willing to provide childcare services for the child(ren) of Client under the terms set forth herein; and

WHEREAS, Client wishes to engage Provider for such services and agrees to comply with Provider's policies, payment terms, and procedures as described in this Agreement.

WHEREAS, the parties desire to reduce their understandings to writing to memorialize responsibilities, fees, and operational policies.

Scope of Services

Payment Terms

Client agrees to pay Provider for childcare services in accordance with the following terms:

Fees not received when due are subject to the stated late payment fee and may result in suspension of services until all past due balances are paid in full. Client is responsible for any collection costs incurred by Provider in enforcing payment obligations.

Term and Termination

This Agreement commences on Start Date: and will continue until End Date: unless earlier terminated in accordance with this Agreement.

Provider may terminate this Agreement immediately for cause, including but not limited to nonpayment, repeated late pickup, or behavior risking safety. Client may terminate with required notice and must pay fees through the effective termination date.

Operational Policies

Health, Safety & Medication

Illness Policy: Children who exhibit fever, vomiting, persistent diarrhea, or communicable disease symptoms must remain at home until cleared by a healthcare provider or symptom-free for the Provider's required period. Client must notify Provider if child has been exposed to a contagious illness.

I confirm that current immunization records have been provided to Provider.

Emergency Contacts & Authorizations

Client authorizes Provider to obtain necessary emergency medical care for the child if Provider cannot reach Client or emergency contacts after reasonable efforts. Client will be responsible for costs of emergency medical care and transportation.

Behavior Management

Provider shall use positive behavior support and non-physical disciplinary measures consistent with accepted childcare practices. Prohibited conduct includes corporal punishment. Repeated behavior that endangers children or staff may result in termination of services under Term and Termination.

Confidentiality

Provider shall keep all Client and child records confidential and shall not disclose personal information except as required by law, necessary to provide emergency care, or with Client's written consent. Client consents to Provider sharing relevant health and emergency information with staff and emergency responders as needed.

Liability and Insurance

Provider maintains general liability insurance appropriate for childcare services. Client acknowledges inherent risks in childcare activities and releases Provider from liability for ordinary incidents of play and care, except where caused by gross negligence or willful misconduct by Provider.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction of Governing State:

Entire Agreement

This Agreement, including any attachments or written policies incorporated herein, constitutes the entire agreement between the parties and supersedes all prior negotiations, understandings, and agreements. Any amendment must be in writing and signed by both parties.

Acknowledgment

By signing below, Client and Provider acknowledge they have read, understand, and agree to abide by the terms of this Childcare Policy Agreement, including operational, payment, health, and termination provisions.

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