Establishing secure connection…Loading editor…Preparing document…

Cigar Club Membership Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

CIGAR CLUB MEMBERSHIP AGREEMENT

Parties

This Cigar Club Membership Agreement (the Agreement) is entered into between Club Name: located at Club Address: and Member Name: .

WHEREAS

WHEREAS, the Club operates a private cigar club and offers membership privileges including access to on-site smoking lounges, cigar storage, and member events; and

WHEREAS, the Member desires to obtain membership privileges and accepts the rules, obligations, and fees set forth in this Agreement; and

WHEREAS, the parties intend for this Agreement to set forth the full terms and conditions of membership, including payment, term, confidentiality, and liability allocation.

Member Information

Date of Birth: (Member represents and warrants that Member is of legal age to purchase and possess tobacco products in the applicable jurisdiction.)

Scope of Membership

The Club grants Member a non-transferable membership subject to the terms below. Member's permitted rights and the Club's obligations are described in this section.

Membership may include, where elected and paid for: private locker/cabinet storage, access to member-only events, complimentary tasting sessions, and limited guest privileges. All access is subject to Club rules and local law; the Club may refuse entry for cause.

Membership Options

Select desired membership tier and optional services. Selection below will be incorporated into this Agreement and billed in accordance with Payment Terms.

Standard Membership (access to lounge and events)
Premium Membership (locker, priority event access)
VIP Membership (dedicated locker, concierge services)

Cigar Storage (locker rental)
Guest Pass Package
Guest Passes Quantity:

Payment Terms

Member agrees to pay the fees set forth below. All fees are non-refundable except as expressly stated in this Agreement.

All payments shall be made to the Club in U.S. dollars. Member authorizes the Club to charge the payment method on file. Failure to pay when due permits the Club to suspend membership privileges, assess late fees, and pursue collection, including reasonable attorneys' fees and costs.

Term and Termination

This Agreement commences on Start Date: and continues until End Date: , unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for convenience upon written notice delivered not less than Notice Period (days): days prior to the desired termination date. The Club may immediately terminate or suspend membership for material breach, illegal activity, violation of Club rules, or failure to pay fees.

Confidentiality

Member and Club each agree to hold confidential and not disclose proprietary business information, member lists, pricing, or other non-public information disclosed in connection with membership, except as required by law. Confidential information does not include information that becomes publicly known through no fault of the receiving party.

Waiver of Liability; Indemnification

Member acknowledges that cigar smoking and associated events involve risks to health and safety. Member assumes all risks and agrees that the Club, its owners, agents, and employees shall not be liable for personal injury, death, or property damage arising from Member's use of Club facilities, except to the extent caused by the Club's gross negligence or willful misconduct.

Member shall indemnify, defend, and hold harmless the Club from and against all claims, liabilities, damages, fines, penalties, expenses, and costs (including reasonable attorneys' fees) arising out of Member's acts or omissions, breach of this Agreement, or violation of law.

Rules, Compliance and Prohibitions

Member agrees to comply with all Club rules as may be posted or distributed, and with all applicable federal, state, and local laws relating to tobacco products. Member shall not resell, distribute, or commercially exploit cigars obtained through Club channels. Violation of rules may result in suspension or termination of membership.

By initialing below, Member acknowledges receipt of the Club rules and acceptance of disciplinary processes: Initials:

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of law principles. Any dispute arising under this Agreement shall be resolved by binding arbitration conducted in the county where the Club's principal place of business is located, unless the parties agree otherwise in writing.

Entire Agreement; Amendments

This Agreement constitutes the entire agreement between the parties regarding the subject matter and supersedes all prior agreements and understandings, written or oral. Any amendment or modification of this Agreement must be in writing and signed by both parties.

Acknowledgments and Consents

By signing below, Member certifies that the information provided in this Agreement is true and complete, that Member is of legal age to use Club facilities, and that Member accepts and will be bound by all terms, rules, and policies referenced herein.

Member Consent to Communications: Member consents to receive communications and billing notices from the Club by email or telephone at the contact information provided above.

Member Acknowledgement of Health Risks and Voluntary Assumption: Member acknowledges health risks associated with tobacco and voluntarily assumes such risks.

Member Printed Name:

By:

Date:

Club Representative Printed Name:

By:

Date:

Enter text✕

What the Cigar Club Membership Agreement Is

A Cigar Club Membership Agreement is a written contract setting terms between a cigar club operator and a member for access, privileges, dues, and conduct. It documents membership tier, payment schedule, use restrictions (including age and health warnings), termination and transfer rules, and any facility or event waivers. The agreement helps manage expectations, protect the operator from liability, and provide a record of rights and obligations for both parties in case of disputes, enforcement, or regulatory review.

Why a Clear Membership Agreement Matters

A written membership agreement reduces ambiguity about fees, access rules, and age verification, and it creates evidence of consent and consideration for enforcement or tax purposes.

Why a Clear Membership Agreement Matters

Who Typically Prepares or Signs This Agreement

Operators, membership managers, legal counsel, and prospective members commonly interact with this document.

  • Club operators and managers who control access and programming.
  • Prospective members completing enrollment and age verification.
  • Legal or compliance staff who review terms and local restrictions.

Accurate completion protects the club and members and supports compliance with age, tobacco, and local ordinances.

Representative Signers

Club Manager

The staff member or owner authorized to enroll members and collect dues. Their role includes verifying member age, explaining house rules, and executing membership agreements on behalf of the club.

Member

An adult individual or legal entity purchasing membership. The member must provide accurate identification, agree to code of conduct provisions, and sign the agreement to establish membership rights and payment obligations.

Essential Data Elements

Full Legal Name: As on government ID
Date of Birth: MM/DD/YYYY format
Contact Information: Phone and email
Billing Details: Card or ACH info
Membership Tier: Level or package
Consent & Signature: Signed and dated

Primary Legal Risks to Watch For

Underage Access: Civil and criminal risk
Unclear Fees: Disputes and chargebacks
Noncompliant Waiver: Limited enforceability
Failure to Verify ID: Regulatory fines
Improper Retention: Evidence gaps
Inadequate Consent: ESIGN challenges

Common Preparation Errors

  • Using vague cancellation language that does not state notice period or refund policy, creating membership disputes and potential consumer claims.
  • Omitting age-verification steps or acceptable ID types, which increases risk of unlawful sale and regulatory enforcement in jurisdictions with strict tobacco rules.
  • Failing to attach a clear fee schedule and automatic renewal notice, producing unexpected charges and chargeback exposure for the club.
  • Relying on unsigned or verbal agreements for membership privileges, which weakens enforceability and complicates collections or entitlement disputes.

Step-by-Step: Completing the Membership Agreement

Follow these steps to complete and validate a Cigar Club Membership Agreement reliably.

  • 01
    Gather ID: Collect government-issued photo ID and verify age.
  • 02
    Select Tier: Choose membership level and confirm fees.
  • 03
    Provide Billing: Enter payment details and billing address.
  • 04
    Sign and Date: All parties sign, date, and initial pages as required.

Suggested Digital Workflow Settings

Configure a simple digital workflow to collect, verify, and store signed membership agreements.

Field Mapping Auto-map name, DOB, and email to member profile
Age Verification Require ID upload or third-party check
Payment Capture Enable recurring billing with tokenization
Signature Requirement Require signature and date fields
Storage Location Save PDF to secure cloud folder

Typical Electronic Signing Flow

Electronic execution streamlines enrollment while preserving legal evidence of consent and action history.

  • Upload Document: Operator uploads PDF or template.
  • Place Fields: Add name, date, signature, and ID fields.
  • Invite Signer: Send secure signing link via email or SMS.
  • Complete Signing: Signer authenticates and signs electronically.

Core Provisions to Include in the Agreement

A comprehensive agreement balances member benefits with operator protections; include these core provisions for clarity and enforceability.

Membership Scope

Describe access rights, hours, guest policies, and facility use limitations so members understand permitted activities and expectations.

Fees and Renewals

Specify initiation fees, recurring dues, billing schedule, refund rules, and automatic renewal mechanics to reduce payment disputes.

Age and Health

Require age verification and include health advisories about tobacco use; this mitigates regulatory risk and informs members.

Code of Conduct

Outline behavioral expectations, disciplinary steps, and consequences for violations including suspension or termination of membership.

Liability Waiver

A clear waiver and indemnity clause assigned proportionally to state law reduces operator exposure for permitted risks and activities.

Termination

State grounds for termination, notice periods, refund handling, and transferability to ensure predictable outcomes when membership ends.

Digital Signing and Platform Needs

Choose a signing platform that supports secure signatures, audit trails, and flexible signer authentication.

  • Document Formats: PDF and DOCX
  • Authentication: Email or SMS code
  • Integrations: CRM and storage

Confirm the provider supports evidence capture (timestamps, IP, audit trail) and retention policies that meet your legal and operational needs.

Key Timelines and Deadlines

Track renewal, cancellation, and refund windows to meet member expectations and comply with consumer protection rules.

Trial and Cooling-off:

Specify any trial length and member right to cancel within defined days.

Renewal Notice:

Give clear notice period before automatic renewal.

Refund Window:

State conditions and period for refunds on cancellation.

Billing Cycle:

Indicate monthly, quarterly, or annual billing cadence.

Member Transfer:

Set deadlines and requirements for transferring membership.

Membership Processing Milestones

A sequential view of key stages from first contact to active membership helps staff maintain consistent processing.

01

Lead Capture

Collect prospect contact and ID information.

02

Verification

Confirm age and payment authorization.

03

Agreement Execution

Member signs agreement and pays initiation fee.

04

Activation

Grant access and issue member credentials.

How This Agreement Differs from Similar Documents

Quick comparison of a membership agreement against a waiver to clarify scope and enforceability differences.

Criteria Membership Agreement Waiver of Liability
Purpose ongoing access single-event release
Notarization rarely required rarely required
Typical Signers member & operator participant only
Deposit Required often sometimes

eSignature Pricing Comparison for Membership Agreements

Comparing common eSignature providers can help you select a platform to execute and retain membership agreements; signNow appears first per comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Real-World Examples of Digital Execution

Operators use eSignatures to reduce in-person processing and to maintain complete execution records.

Optica Ventures (Brian Fitzgibbons)

Optica used digital agreements to streamline onboarding

  • Reduced in-person steps by consolidating forms
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Martin Properties (Tim Martin)

Martin Properties executed membership and access agreements online

  • Enabled mobile signing during events
  • "I can process and execute all of these documents online with 100% compliance and built-in security."

Frequently Asked Questions and Troubleshooting

Answers to common questions about enforceability, age verification, cancellations, and electronic signatures for membership agreements.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users