Can a cleaning contract be e-signed?

Yes. Electronic signatures are legally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and most states’ UETA laws, provided the signature shows intent, attribution, consent, and reproducible records.

Is notarization required?

Generally no. Cleaning agreements usually do not require notarization, though particular lenders or landlords may ask for notarized documents in specific contexts; check state or counterparty requirements.

When should I require proof of insurance?

Require current liability and workers' compensation certificates before services begin and include an obligation to maintain coverage; this mitigates risk from property damage or employee injury claims.

How do I amend the agreement?

Use a written amendment or signed change order that references the original agreement, states the effective date, and is signed by authorized representatives of both parties.

How long must I keep signed contracts?

Retain contracts for the active term plus at least three years; tax-related records should follow IRS rules (IRC §6501(a)), and HIPAA-covered records require six years retention (45 CFR §164.530(j)).

Who should sign for a business?

An authorized officer, owner, or person with explicit signing authority should sign; include job title and capacity line (e.g., 'John Doe, Owner') to clarify binding authority.

Electronic Signature
Templates
Miscellaneous
Cleaning Service Agreement

Cleaning Service Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

CLEANING SERVICE AGREEMENT

Client Name: Service Provider: Effective Date:

RECITALS

WHEREAS, Client desires to retain Service Provider to perform cleaning and related services at locations specified by Client under the terms and conditions set forth in this Agreement; and

WHEREAS, Service Provider represents that it is duly qualified, equipped and experienced to perform such services and will perform them as an independent contractor in a professional manner consistent with industry standards; and

WHEREAS, the parties wish to set forth their respective rights and obligations in writing.

SCOPE OF WORK

Service Provider shall perform the cleaning services described below at the locations and on the schedule agreed by the parties. Services shall include the tasks and frequencies set forth in the scope description and any attached work orders.

Detailed Scope of Work

PAYMENT TERMS

Client shall pay Service Provider in accordance with the fee structure set forth below. All fees are payable in U.S. dollars unless otherwise agreed in writing. Service Provider shall invoice Client in accordance with the schedule selected by the parties.

Total Contract Amount Rate (select applicable)

Flat fee per term Hourly rate Per-visit rate

If hourly or per-visit, specify amount Payment Schedule / Invoicing Billing Frequency

Weekly Biweekly Monthly Per visit

Late Payment Fee

TERM AND TERMINATION

This Agreement commences on and continues until unless earlier terminated in accordance with this Section.

Notice Period for Termination Without Cause

Either party may terminate this Agreement for material breach if the breaching party fails to cure such breach within the notice period specified above after receiving written notice. Termination shall be without prejudice to any accrued rights or liabilities.

CONFIDENTIALITY

During the term of this Agreement and for a period of two (2) years following termination, each party shall hold in confidence and shall not use or disclose Confidential Information of the other party except as required to perform its obligations under this Agreement or as required by law. "Confidential Information" includes, without limitation, business operations, security arrangements, access codes, client lists, and personally identifying information obtained in connection with performance.

INSURANCE AND LIABILITY

Service Provider shall maintain general liability insurance in amounts reasonable for the services provided and shall furnish certificates of insurance to Client upon request. Service Provider is responsible for loss or damage caused by its negligence or willful misconduct. Except for willful misconduct or gross negligence, neither party shall be liable for incidental or consequential damages.

Service Provider Insured

Service Provider certifies it maintains insurance as required above

Insurance Details (insurer, policy number, limits)

SUPPLIES, EQUIPMENT, AND ACCESS

Unless otherwise agreed, Service Provider shall supply labor, cleaning equipment, and routine cleaning materials. Specialized supplies or equipment requested by Client may be provided by Client at Client's expense. Service Provider must obtain Client authorization prior to incurring any reimbursable expense.

Who Provides Supplies Key / Access Handling

Client will provide keys/access codes Service Provider will retain keys (if checked, Provider must describe key handling below)

Key Handling Description

COMPLIANCE WITH LAWS

Service Provider shall comply with all applicable federal, state and local laws, regulations and licensing requirements in performing services under this Agreement, including wage and hour laws, worker classification and safety requirements.

NOTICES

Client Address for Notices Service Provider Address for Notices

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles. Any dispute arising out of or related to this Agreement shall be resolved in the courts of that State, unless the parties agree otherwise in writing.

ENTIRE AGREEMENT

This Agreement, including any attachments or work orders executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations and understandings. Any amendment must be in writing and signed by both parties.

ADDITIONAL PROVISIONS

Client Name:

By:

Date:

Service Provider:

By:

Date:

What a Cleaning Service Agreement Covers

A Cleaning Service Agreement is a written contract between a client (homeowner, landlord, or business) and a cleaning service provider that sets out the scope of work, schedule, pricing, invoicing, insurance and liability allocations, and termination rights. The document clarifies responsibilities for supplies, access, keys, site conditions, and any special requirements such as background checks or hazardous-material protocols. Attachments commonly include a detailed task checklist, site map, rate schedule, and insurance certificates. Having a clear, signed agreement reduces disputes and documents the parties' expectations for performance and payment.

Why formalizing services with a written agreement matters

A written Cleaning Service Agreement reduces ambiguity about deliverables and payment, allocates risk (insurance, damage), defines timing and termination rights, and creates an enforceable record for dispute resolution or insurance claims.

Who typically signs a Cleaning Service Agreement

Cleaning Service Agreements are used by homeowners, property managers, commercial tenants, building owners, and professional cleaners to set expectations and protect all parties.

Residential clients: homeowners or tenants hiring recurring or one-time cleaning services.
Property managers: landlords and managers arranging vendor services across multiple units.
Service providers: cleaning businesses documenting scope, pricing, and insurance terms.

The document is suitable for one-off cleanings, recurring schedules, move-in/move-out services, commercial janitorial contracts, and event cleanup arrangements.

Core sections to include in a professional agreement

A robust Cleaning Service Agreement combines clear party IDs, a measurable scope of work, schedule and frequency, precise payment terms, insurance and liability language, and termination and dispute-resolution clauses.

Parties

Identify each contracting entity by full legal name, business type, mailing address, and a contact person for notices and scheduling to avoid ambiguity about who is bound.

Scope of Work

List tasks in measurable terms (e.g., vacuum all carpets, mop all hard floors, sanitize bathrooms), include excluded tasks, and attach checklists or room-by-room schedules as enforceable exhibits.

Schedule

Specify service frequency, days, start time windows, expected duration, and any seasonal adjustments or holiday suspensions so both parties know when services will occur.

Payment Terms

State rates, invoicing cadence, accepted payment methods, late fees or interest, and whether supplies or equipment are included or billed separately to prevent billing disputes.

Insurance & Liability

Require proof of liability insurance and workers' compensation where applicable, set damage claim procedures, and allocate responsibility for employee injuries and property damage.

Termination & Disputes

Include notice periods, cure windows, and dispute-resolution methods (mediation/arbitration or court), plus choice-of-law and venue clauses for predictable enforcement.

Step-by-step: completing a Cleaning Service Agreement

Follow these sequential actions to prepare, finalize, and execute the agreement.

01

Prepare document: Populate parties, address, and base scope.
02

Detail scope: Add checklists, exclusions, and frequency.
03

Review terms: Confirm insurance, payment, and termination clauses.
04

Execute: All parties sign and date; distribute copies.

Typical e-signing and routing flow

A standard digital workflow streamlines placement of fields, signer authentication, and storage while capturing an audit trail for proof.

Upload document: Add the contract PDF or DOCX to the signing platform.
Place fields: Insert signature, date, initials, and custom fields.
Send to signers: Deliver via email link, SMS code, or bulk send.
Completion: Signed copies and audit trail are generated automatically.

Recommended digital workflow settings

Configure these settings when preparing the agreement for electronic signing to reduce friction and maintain records.

Field	Configuration
Authentication	Email default; optional SMS code for added verification
Field types	Signature, initial, date, text, checkbox for checklists
Reminders	Automated reminders at 3 and 7 days if unsigned
Storage	Save signed PDF/A with audit trail to cloud

Technical considerations for e-signing and delivery

Ensure the platform retains a tamper-evident audit trail and stores signed documents securely in the chosen repository to meet recordkeeping requirements.

File formats: PDF, DOCX supported
Integrations: Google Drive, Microsoft 365, NetSuite
Authentication: Email, SMS, optional KBA

Security and compliance features to verify

Encryption: TLS 1.2/1.3 in transit

Data at rest: AES-256 encryption

Certifications: SOC 2 Type II available

Standards: ISO 27001 certified

Health data: HIPAA-compliant with BAA

FDA records: 21 CFR Part 11 capable

Common legal and financial risks

Unclear scope: Gap disputes over services

Missing insurance: Liability shifted to client

Late payment: Collection costs and interest

Improper access: Security and theft exposure

Noncompliance: Regulatory penalties possible

No audit trail: Harder to enforce signatures

Avoid these frequent preparation mistakes

Vague task descriptions leave room for differing interpretations and ongoing disputes about whether work was completed to an expected standard.
Failing to require proof of insurance or workers' compensation exposes the client to potential third-party claims for property damage or employee injuries.
Not specifying payment timing or late fees can lead to collection delays and unpaid invoices, especially with recurring services.
Changing scope without a written amendment or signed change order creates disagreements about additional charges and responsibilities.

Typical deadlines and notice periods to include

Include clear timeframes for payment, notice, and renewals to reduce misunderstanding and ensure enforceable remedies.

Payment due:

Net 30 is common; specify due date

Service start date:

Enter MM/DD/YYYY date agreed by parties

Renewal notice:

30–60 days prior written notice recommended

Termination notice:

Specify 7–30 day notice and cure period

Damage claims:

Require written notice within specified days

Key milestones from proposal to closeout

Track essential milestones so both parties know the sequence from offer to performance and final inspection.

01

Proposal Delivered

Client receives scope, rates, and terms.

02

Agreement Signed

Both parties sign and execute the contract.

03

Service Commences

Provider begins cleaning according to schedule.

04

Final Inspection

Client signs off or documents deficiencies for correction.

Practical examples of how agreements are used

Real-world scenarios show how scoped agreements prevent disputes and standardize recurring services across properties.

Residential Recurring Service

A landlord establishes weekly cleanings for multiple units using a standardized checklist and electronic signatures for each lease renewal

Checklist shows room-by-room tasks and is attached as Exhibit A
The standardized approach reduced billing disputes and ensured consistent performance across properties by making scope and frequency explicit and auditable.

Commercial Property Contract

A small office complex contracts a janitorial firm with monthly site inspections and defined KPI cleaning standards

Inspections document deficiencies and trigger corrective visits
Documented KPIs and signed inspection reports streamlined vendor performance reviews and provided clear evidence for withholding or releasing retainers when service levels were unmet.

Typical signers and their responsibilities

Property Manager

A property manager executes on behalf of an owner or HOA and is responsible for approving schedules, authorizing access, and overseeing vendor compliance with insurance and service-level obligations.

Cleaning Company Owner

The business owner or authorized officer signs to accept scope, confirm insurance coverage, and warrant that employees or subcontractors meet background and training requirements.

Practical tips to reduce disputes and speed execution

Adopting consistent drafting and signature habits reduces negotiation friction and helps enforce obligations.

Define deliverables in measurable terms

Use checklists and photographs to define acceptable condition standards, avoid subjective language like 'clean as needed,' and attach measurable KPIs or acceptance criteria to streamline inspections and reduce interpretation disputes.

Require proof of insurance and credentials

Ask for current liability and workers' compensation certificates, maintain copies with each contract, and include a provision that failure to maintain coverage is a material breach allowing termination.

Use change orders for scope adjustments

Document any additions or reductions in services with a signed amendment or change order specifying new rates and effective date to prevent billing disagreements or scope creep.

Keep an auditable signature record

Capture a tamper-evident audit trail (timestamp, IP, signer email) for electronic signatures and store signed PDFs with exhibits to simplify enforcement and provide evidence in disputes.

How a Cleaning Service Agreement differs from similar documents

Compare common contract types to choose the right document for the engagement and desired legal protections.

Document Type	Cleaning Agreement	Service Order	Master Service Agreement
Primary Purpose	recurring cleaning	one-off task	framework for multiple services
Scope Detail	high detail	task-level	broad with sows
Billing Approach	recurring invoices	single invoice	project or periodic invoices
Term Length	defined recurring term	single date	ongoing with sows

eSignature vendor comparison for executing cleaning agreements

Basic feature and pricing comparison across common eSignature vendors. signNow is shown first per platform comparison guidelines.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Trial available	Trial available	Trial available	Trial available
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Common questions about signing and enforcing cleaning agreements

Answers to frequent legal and practical questions about signing, notarization, modification, and storage of cleaning agreements.

Need help? Contact support

Can a cleaning contract be e-signed?
Yes. Electronic signatures are legally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and most states’ UETA laws, provided the signature shows intent, attribution, consent, and reproducible records.
Is notarization required?
Generally no. Cleaning agreements usually do not require notarization, though particular lenders or landlords may ask for notarized documents in specific contexts; check state or counterparty requirements.
When should I require proof of insurance?
Require current liability and workers' compensation certificates before services begin and include an obligation to maintain coverage; this mitigates risk from property damage or employee injury claims.
How do I amend the agreement?
Use a written amendment or signed change order that references the original agreement, states the effective date, and is signed by authorized representatives of both parties.
How long must I keep signed contracts?
Retain contracts for the active term plus at least three years; tax-related records should follow IRS rules (IRC §6501(a)), and HIPAA-covered records require six years retention (45 CFR §164.530(j)).
Who should sign for a business?
An authorized officer, owner, or person with explicit signing authority should sign; include job title and capacity line (e.g., 'John Doe, Owner') to clarify binding authority.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now