Can this agreement be signed electronically?

Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided the transaction shows signer intent, consent to electronic records, signer attribution, and reliable record retention.

When is notarization or witnesses required?

Notarization or witness requirements depend on state law and the document’s substance; routine repair agreements usually do not require notarization. If a state or specific transaction type demands notarization or witnesses, follow that jurisdiction’s rules.

Who should sign on behalf of a business?

An authorized officer or agent with delegated signing authority should sign for an entity. Confirm authority via corporate resolution or written delegation to avoid later challenges to signature validity and to ensure enforceability.

What authentication level is recommended?

For low-risk jobs, email verification is often adequate; for higher-risk contracts use SMS codes, two-factor authentication, or stronger identity proofing. For healthcare workflows enable a BAA and stricter access controls under HIPAA.

How long must I keep the signed agreement?

Retain executed agreements for the active contract term plus at least three years; healthcare records require six years under 45 CFR §164.530(j), and financial records follow IRS guidance under IRC §6501(a).

How do I amend or cancel the agreement?

Amendments should be in writing and signed by authorized parties with an effective date. Cancellation follows the contract’s termination clause; observe cure periods and refund terms to minimize breach exposure.

Electronic Signature
Templates
Miscellaneous
Cleaning Service Repair Agreement

Cleaning Service Repair Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

CLEANING SERVICE REPAIR AGREEMENT

This Cleaning Service Repair Agreement (the Agreement) is entered into by and between: Client Name: and Contractor Name: on this day:

RECITALS

WHEREAS, Client engages Contractor to perform cleaning, maintenance, and certain repair services at Client premises described below; and

WHEREAS, Contractor represents that it possesses the necessary skills, licenses, personnel, tools and insurance to provide the required services and to perform repairs to systems and equipment as expressly authorized in this Agreement; and

WHEREAS, the parties desire to set forth the terms and conditions under which Contractor will provide cleaning and repair services to Client.

SERVICE LOCATION

Premises Address Client Contact Contractor Contact

SCOPE OF WORK

Contractor shall perform the cleaning services and repairs described below. Services shall be performed in a professional and workmanlike manner in accordance with industry standards.

Detailed Scope of Work

Materials and parts required for repairs: Materials supplied by Contractor Materials supplied by Client

PAYMENT TERMS

Total Amount for Services: $

Payment Schedule / Milestones

Deposit Amount: $

Invoices are due within days of invoice date. Past due amounts shall incur a late fee of on the outstanding balance, or the maximum permitted by law, whichever is less.

TERM AND TERMINATION

This Agreement commences on Start Date: and continues until End Date: unless earlier terminated in accordance with this Agreement.

Either party may terminate this Agreement for convenience with prior written notice of days. Either party may terminate for cause if the other materially breaches this Agreement and fails to cure within 14 days after written notice of breach.

CONFIDENTIALITY

The parties acknowledge that in the course of performance each may receive Confidential Information of the other. "Confidential Information" means non-public business, technical or financial information disclosed in any form. Each party shall (a) protect Confidential Information with the same degree of care it uses to protect its own confidential information but no less than reasonable care; (b) use Confidential Information only for performance under this Agreement; and (c) not disclose Confidential Information to third parties except to its employees, agents or subcontractors who have a need to know and are bound to maintain confidentiality. Confidential Information does not include information which is or becomes generally available to the public other than by a breach of this Agreement, was known to the receiving party prior to disclosure, or is required to be disclosed by law, provided the disclosing party is given prompt notice and an opportunity to seek protective relief.

INSURANCE AND INDEMNITY

Contractor shall maintain general liability and workers' compensation insurance as required by law and provide certificates of insurance upon request. Contractor shall indemnify and hold harmless Client from claims, liabilities, damages and expenses arising out of Contractor's negligent acts or omissions in performance of the services, except to the extent caused by Client's negligence or willful misconduct.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of law principles.

ENTIRE AGREEMENT

This Agreement, including any attachments and written change orders executed by both parties, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, proposals, representations and understandings, whether written or oral. Any modification must be in writing and signed by authorized representatives of both parties.

NOTICES

Client Notice Address Contractor Notice Address

Notices shall be in writing and delivered by hand, nationally recognized overnight courier, or certified mail, return receipt requested, to the addresses above, or such other address as designated in writing.

MISCELLANEOUS

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall continue in full force and effect. No waiver of any breach shall be deemed a waiver of any subsequent breach. The parties acknowledge that they have had the opportunity to seek independent legal counsel and that this Agreement shall not be construed against the drafting party.

Client Printed Name:

By:

Date:

Contractor Printed Name:

By:

Date:

What a Cleaning Service Repair Agreement Is and Why It Matters

A Cleaning Service Repair Agreement is a written contract that sets terms between a cleaning service provider and a client for repair or remediation work related to cleaning services. It describes scope of repair tasks, schedule, pricing, responsibilities for materials and permits, warranties for workmanship, and procedures for change orders and dispute resolution. The agreement clarifies liability limits, insurance requirements, and acceptance criteria for completed work. Using a clear, written agreement reduces misunderstandings, documents obligations, and provides enforceable terms under U.S. contract law.

Key Advantages of Using a Written Agreement

Defines responsibilities, timelines, and payment terms so both parties have a clear record of obligations. It reduces disputes, supports insurance and warranty claims, and creates an enforceable contract under the ESIGN Act and state contract law when properly executed and retained.

Who Typically Uses This Agreement

Typical users include commercial cleaning companies, property managers, landlords, and facility maintenance teams seeking documented repair terms.

Small commercial cleaners: define repair scope and client obligations to avoid scope creep.
Property managers: centralize vendor terms, insurance, and turnaround expectations across properties.
Residential service providers: document warranty periods, additional fees, and acceptance criteria.

Use the agreement whenever repair work intersects with cleaning services, recurring maintenance programs, or third-party vendor coordination.

Step-by-Step: Prepare and Execute the Agreement

Follow these sequential steps to prepare, execute, and store a Cleaning Service Repair Agreement correctly.

01

Draft: Define scope, exclusions, and deliverables clearly.
02

Estimate: Include itemized costs and payment schedule.
03

Authorize: Obtain signatures and any required notarization or witness.
04

File: Distribute executed copies and retain original per retention rules.

Core Clauses Every Cleaning Service Repair Agreement Should Include

Primary clauses and features to include in a professional Cleaning Service Repair Agreement ensure enforceability, allocate risk, and set clear operational expectations for both parties.

Scope of Work

Detail specific repair tasks, materials to be used, performance standards, and excluded services. Attach diagrams, photos, or exhibits to remove ambiguity about deliverables and completion criteria.

Schedule

State start and completion dates, milestones, and allowable delays for weather or access. Include notice requirements for schedule changes and remedies for missed deadlines.

Compensation

Specify fixed price or time-and-materials rates, payment milestones, invoicing procedures, retainers, and late payment interest rates to reduce billing disputes.

Warranties

Define workmanship warranties, warranty duration, remedies for defects, and limitations on consequential damages or indemnities tied to repair work.

Insurance and Liability

Require proof of insurance (general liability, workers' comp), state minimum limits, and indemnification obligations for property damage or third-party claims.

Change Orders

Describe approval process, cost adjustment methodology, and documentation required for any additional work outside original scope.

Required Information and Security Considerations

PII Handling: Collect only necessary personal data.

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest.

Access Controls: Role-based access and authentication.

Audit Trail: Timestamped events and signer attribution.

HIPAA BAA: Execute BAA for protected health information.

Storage Location: Cloud storage with SOC 2/ISO controls.

Common Preparation Errors to Avoid

Vague scope descriptions that fail to define included versus excluded repair tasks, resulting in disputes and unplanned charges.
Missing or incorrect party names, inconsistent legal entity formats, or absent taxpayer identification causing payment and verification delays.
Omitting insurance requirements or failing to obtain certificates of insurance before work begins exposes clients to liability for damages.
No change order procedure makes additional work subject to disagreement and informal oral promises with no enforceable record.

Consequences of an Incorrect or Incomplete Agreement

Breach Damages: Monetary damages and specific performance.

Insurance Denial: Coverage denial if contract noncompliant.

Tax Withholding: Incorrect TIN triggers backup withholding.

Contract Voidance: Ambiguities risk unenforceable terms.

Late Performance: Penalty clauses and interest accrual.

Dispute Costs: Legal fees and arbitration expenses.

Where to Send and File Executed Agreements

Typical routing and submission destinations for executed Cleaning Service Repair Agreements include client records, vendor files, and shared custody holders for future claims and audits.

Client Copy: Provide signed copy to client for records.
Vendor File: Retain executed agreement with job folder.
Accounting: Send invoice and contract to accounts payable.
Insurance: Submit policy and signed contract if required.

How to Configure Online Completion Settings

Configure online completion settings in your e-sign platform to control signing method, authentication strength, and storage location for executed agreements.

Field	Configuration
Signature Type	Click-to-sign or drawn signature
Authentication	Email link, SMS code, or KBA
Notifications	Email receipts and reminders
Storage	PDF copy to cloud archive

Technical and Integration Considerations for eSubmission

Digital signing and transmission requirements to ensure valid eSubmission, secure storage, and integration with common business systems.

Formats: PDF, DOCX, and HTML supported.
Integrations: Salesforce, Google Workspace, NetSuite available.
Auth Options: SMS code, email link, or SSO.

Timelines and Deadlines to Specify in the Agreement

Key deadlines and timing expectations to include in the agreement, track performance, and meet compliance obligations during and after project completion.

Effective Date:

Start date of obligations; use MM/DD/YYYY format.

Completion Date:

Agreed project end date or milestone-based completion.

Payment Due:

Net terms and due date for each invoice.

Warranty Period:

Duration of workmanship warranty starting from acceptance.

Retention Start:

Record retention begins at project completion date.

Comparison: signNow and Common eSignature Vendors for Agreement Execution

Vendor pricing and feature comparison to help evaluate eSignature options for executing Cleaning Service Repair Agreements, emphasizing per-user rates and key compliance features.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card required	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About the Agreement

Answers to common questions about executing, signing, and storing the Cleaning Service Repair Agreement in the United States.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided the transaction shows signer intent, consent to electronic records, signer attribution, and reliable record retention.
When is notarization or witnesses required?
Notarization or witness requirements depend on state law and the document’s substance; routine repair agreements usually do not require notarization. If a state or specific transaction type demands notarization or witnesses, follow that jurisdiction’s rules.
Who should sign on behalf of a business?
An authorized officer or agent with delegated signing authority should sign for an entity. Confirm authority via corporate resolution or written delegation to avoid later challenges to signature validity and to ensure enforceability.
What authentication level is recommended?
For low-risk jobs, email verification is often adequate; for higher-risk contracts use SMS codes, two-factor authentication, or stronger identity proofing. For healthcare workflows enable a BAA and stricter access controls under HIPAA.
How long must I keep the signed agreement?
Retain executed agreements for the active contract term plus at least three years; healthcare records require six years under 45 CFR §164.530(j), and financial records follow IRS guidance under IRC §6501(a).
How do I amend or cancel the agreement?
Amendments should be in writing and signed by authorized parties with an effective date. Cancellation follows the contract’s termination clause; observe cure periods and refund terms to minimize breach exposure.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now