Is a written agreement required?

No universal legal requirement exists, but a written Cleaning Services Agreement establishes scope, payment, and liability terms and reduces disputes; it is strongly recommended for recurring or high-value engagements.

Can I use electronic signatures?

Yes. Electronic signatures are enforceable under the federal ESIGN Act (15 U.S.C. §7001) and UETA in most states, provided intent, consent, attribution, and retention requirements are met.

Do cleaning contracts need notarization?

Generally no. Notarization is not required for routine service agreements; only specific instruments (e.g., deeds, powers of attorney) typically need notarization.

What if the cleaner damages property?

Follow the contract’s damage and insurance provisions. Verify the contractor’s liability insurance and file claims promptly; retain photos, estimates, and repair invoices as evidence.

How do I cancel the agreement?

Follow the termination clause: provide the required notice, adhere to cure periods if specified, and complete any final payments or closeout obligations detailed in the contract.

Who should sign for a company?

An authorized officer or a person with delegated signing authority should sign. Include the signer’s printed name and title; verify corporate authorization for larger or long-term contracts.

Electronic Signature
Templates
Miscellaneous
Cleaning Services Agreement

Cleaning Services Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

CLEANING SERVICES AGREEMENT

Service Provider: Address:

Client: Address:

Recitals

WHEREAS, Service Provider has the experience, personnel, equipment and licenses necessary to provide commercial and/or residential cleaning services in accordance with industry standards; and

WHEREAS, Client desires to retain Service Provider to perform cleaning services at the Client premises identified above, and Service Provider agrees to provide such services under the terms and conditions set forth in this Agreement.

Scope of Work

Description of Services

Location(s) where services will be performed:

Payment Terms

Total Fee / Rate Payment Schedule

Payment due: Frequency:

Deposit / Initial Payment (if any) Late Payment

Late fee: Collection costs: Client shall be responsible for reasonable collection and legal fees incurred by Service Provider to recover overdue amounts.

Term and Termination

Term commencement date: Term expiration date:

Notice Period for Termination

Either party may terminate this Agreement for cause if the other party materially breaches any obligation and fails to cure within days after written notice. Service Provider may suspend services if Client fails to pay amounts due after days' notice.

Confidentiality

Each party shall hold in strict confidence all proprietary and non-public information disclosed by the other party in connection with this Agreement, whether oral, written or electronic, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure ("Confidential Information"). Confidential Information does not include information that (i) is or becomes publicly known through no breach of this Agreement; (ii) is received from a third party without breach of any obligation of confidentiality; or (iii) is independently developed without use of the disclosing party's Confidential Information.

The receiving party shall use Confidential Information solely for performance of this Agreement, restrict disclosure to employees and contractors who need to know, and implement reasonable safeguards to prevent unauthorized disclosure.

Insurance and Indemnification

Service Provider shall maintain commercial general liability insurance with limits sufficient to cover claims arising from performance of services under this Agreement. Upon request, Service Provider will provide certificates of insurance. Service Provider agrees to indemnify and hold Client harmless from claims, damages and liabilities arising from Service Provider's negligent acts or omissions in performing the services, except to the extent caused by Client's negligence.

Performance Standards; Supplies and Equipment

Service Provider shall perform services in a professional manner consistent with industry standards. Supplies and equipment to be provided by: Service Provider Client

If hazardous materials or special handling are required, Client will notify Service Provider in writing and shall be responsible for additional charges and any required permits.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles. The parties shall first attempt to resolve disputes through good faith negotiation. If unresolved, disputes shall be submitted to binding arbitration in accordance with the commercial arbitration rules selected by the parties at the time of dispute.

Entire Agreement; Amendments

This Agreement, including any exhibits and attached schedules, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior statements and negotiations. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth above, or such other address as a party may designate in writing, by hand delivery, certified mail or other commercially reasonable means.

Miscellaneous

If any provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall remain in full force and effect. Neither party may assign this Agreement without the prior written consent of the other, except that Service Provider may assign to a successor entity in connection with a merger or sale of substantially all assets.

Service Provider:

By:

Date:

Client:

By:

Date:

What a Cleaning Services Agreement Covers

A Cleaning Services Agreement is a written contract that defines the scope, schedule, compensation, and responsibilities for professional cleaning between a client and a cleaning provider. It documents the services to be performed (regular cleaning, deep cleaning, specialty services), payment terms, insurance and liability allocation, access procedures, and termination rights. The agreement clarifies expectations, reduces disputes over scope or time, and creates a record for invoicing, insurance claims, and regulatory compliance where applicable, such as healthcare or property-management settings.

Why a Written Agreement Matters for Cleaning Services

A clear Cleaning Services Agreement protects both parties by documenting scope, schedules, pricing, and remedies for breach. It reduces ambiguity, supports insurance and tax reporting, and establishes who is responsible for supplies, damage, and subcontractors.

Typical Parties and Use Cases

Common users draft or sign these agreements to set expectations and reduce disputes.

Property managers and landlords who engage cleaners for recurring unit or common-area maintenance.
Small business owners and office managers hiring regular janitorial or deep-clean services.
Commercial cleaning companies contracting with clients or subcontracting specific projects.

A concise contract helps streamline operations, billing, and risk management for all parties involved.

Who Typically Signs and Why

Property Manager

A property manager signs to authorize cleaning work, confirm billing procedures, and set building access rules. The manager relies on the contract to control scope, recurring schedules, and damage remediation procedures in multi-tenant settings.

Cleaning Contractor

A cleaning contractor signs to accept scope, pricing, and indemnity terms. The contractor uses the agreement to define responsibilities for supplies, staffing, subcontracting, and insurance coverage.

Core Clauses to Include in the Agreement

A strong Cleaning Services Agreement contains clauses that assign responsibilities clearly and manage operational risk.

Scope of Services

Specify tasks (vacuuming, mopping, disinfection), frequency, and locations; attach a checklist or exhibit for recurring and one-time services to avoid scope disputes.

Schedule & Access

Set days, times, entry procedures, key or fob handling, and lockup responsibilities; include procedures for after-hours work or emergency access.

Payment Terms

State rates, invoicing cadence, late payment fees, and accepted payment methods; define whether supplies are included or billed separately.

Insurance & Indemnity

Require appropriate liability insurance and specify indemnification for property damage, bodily injury, or subcontractor acts; list required certificate limits.

Termination & Remedies

Describe termination for convenience and cause, notice periods, and remedies such as cure opportunities, refund calculations, or damaged property repair.

Confidentiality & Data

If cleaners access sensitive areas or records, include confidentiality obligations and data handling rules; reference HIPAA protections if working in healthcare settings.

Step-by-Step: Completing the Agreement

A straightforward sequence makes completion faster and reduces avoidable mistakes.

01

Prepare Parties: Confirm legal names and authorized signers.
02

Define Scope: Attach a checklist or exhibit with tasks and frequency.
03

Set Payments: Enter rates, invoices, and payment terms.
04

Sign and Date: Obtain signatures and distribute executed copies.

Typical Workflow from Draft to Signed Agreement

Workflows vary by organization, but the core steps remain consistent for efficient execution.

Draft: Prepare or customize the template with client and service details.
Review: Internal and client review for scope, insurance, and pricing.
eSign: Send via an eSignature platform and capture audit trail.
Store: Archive the fully executed agreement in a secure repository.

Digital Workflow Settings to Consider

Configure your electronic workflow to match approvals and authentication needed for the agreement.

Field	Configuration
Signature Order	Choose sequential or parallel signing by role
Authentication	Set email, SMS, or stronger ID verification per risk level
Reminders	Auto-reminders for unsigned documents and overdue items
Attachments	Require COI, licenses, or checklists before finalizing

Digital Signing and Integration Considerations

Choose a signing platform that supports secure authentication, audit trails, and the integrations your operations require.

File Formats: Accept PDF and DOCX for preservation and compatibility
Integrations: Connectors for Salesforce, NetSuite, Google Workspace, and Box speed routing
Security: TLS transport and AES-256 storage for document protection

Common Timing and Deadlines to Track

Track operational and legal timelines to avoid service interruptions, late payments, and compliance gaps.

Start Date:

Effective date when cleaning services begin

Billing Cycle:

Monthly or per-visit invoices and due dates

Insurance Proof:

Certificate required before commencing work

Notice to Cure:

Specified cure period for performance issues

Termination Notice:

Advance notice required for contract termination

Key Contract Milestones and Stages

Map major milestones from negotiation through closeout to keep stakeholders aligned.

01

Proposal Accepted

Client approves scope and pricing; draft agreement prepared

02

Insurance Verified

Contractor provides certificate of insurance before start

03

Service Commencement

First scheduled cleaning event occurs and checklist used

04

Contract Closeout

Final invoice and any retention released after completion

Common Mistakes to Avoid

Vague scope descriptions that leave room for differing expectations and disputes.
No insurance verification, which increases financial exposure for property damage or injury claims.
Missing termination terms or unclear notice periods that complicate ending the relationship.
Failure to document access and key control, causing delays or liability for lost keys.

Risks and Potential Consequences

Breach of Contract: Damage awards or withheld payments

Liability Claims: Property damage or injury costs

Regulatory Fines: Licensing violations where applicable

Tax Reporting: Misclassified workers trigger payroll penalties

Data Exposure: Customer information mishandling risk

Enforceability Issue: Unsigned or incomplete contracts may not be enforceable

Security and Compliance Basics for Signed Agreements

In Transit: TLS 1.2/1.3

At Rest: AES-256 encryption

Audit Trail: IP, timestamp, and action log

Certifications: SOC 2 Type II, ISO 27001

HIPAA: Compliant with BAA

ESIGN/UETA: Legally recognized e-signatures

eSignature Pricing and Feature Comparison

Compare starting prices and core capabilities for common eSignature vendors used to execute contracts like a Cleaning Services Agreement.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card required	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions about Cleaning Services Agreements

Answers to common legal and practical questions when preparing or executing a Cleaning Services Agreement.

Need help? Contact support

Is a written agreement required?
No universal legal requirement exists, but a written Cleaning Services Agreement establishes scope, payment, and liability terms and reduces disputes; it is strongly recommended for recurring or high-value engagements.
Can I use electronic signatures?
Yes. Electronic signatures are enforceable under the federal ESIGN Act (15 U.S.C. §7001) and UETA in most states, provided intent, consent, attribution, and retention requirements are met.
Do cleaning contracts need notarization?
Generally no. Notarization is not required for routine service agreements; only specific instruments (e.g., deeds, powers of attorney) typically need notarization.
What if the cleaner damages property?
Follow the contract’s damage and insurance provisions. Verify the contractor’s liability insurance and file claims promptly; retain photos, estimates, and repair invoices as evidence.
How do I cancel the agreement?
Follow the termination clause: provide the required notice, adhere to cure periods if specified, and complete any final payments or closeout obligations detailed in the contract.
Who should sign for a company?
An authorized officer or a person with delegated signing authority should sign. Include the signer’s printed name and title; verify corporate authorization for larger or long-term contracts.

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