Consent Statement
A short, unambiguous sentence explaining what the signer agrees to receive and whether messages are autodialed or prerecorded.
A clear consent form reduces legal risk by documenting intent, provides a reliable audit trail for disputes, and helps ensure recipients understand message purpose and opt-out rights under federal and state consumer-protection frameworks.
Organizations use this form to document permission for text messages in regulated and high-volume communications environments.
Individuals authorized to sign include the account holder or a legally authorized representative; maintain records that show who consented and when.
A short, unambiguous sentence explaining what the signer agrees to receive and whether messages are autodialed or prerecorded.
The mobile number, formatted clearly (e.g., +1-AAA-BBB-CCCC) and verified by an OTP or confirmation step where feasible.
Specify categories (account alerts, appointment reminders, marketing) so consent is limited and auditable.
A short explanation of how to stop messages (e.g., reply STOP) and who to contact for assistance.
A field for electronic or handwritten signature and an effective date to establish when consent began.
Instructions for retention, audit-trail capture (IP/timestamp), and where the signed record is stored.
| Authentication Method | SMS OTP verification or email confirmation link to confirm number ownership. |
|---|---|
| Consent Template | Prebuilt consent text saved as a template for consistent messaging and auditability. |
| Opt-Out Handling | Automated unsubscribe action and logging to update lists instantly. |
| Retention Policy | Automatic archive to designated storage for the required retention period. |
| CRM Sync | Push consent metadata to CRM for downstream suppression and compliance checks. |
Consider how signed consents will be delivered and integrated with your messaging and CRM systems.
Ensure integrations capture audit metadata (IP, timestamp, verification method) and support suppression lists to respect opt-outs.
Verify mobile number at time of consent whenever possible
Implement immediate suppression upon opt-out request
Send signed consent receipt promptly after execution
Review consent records regularly for accuracy
Retention periods begin on effective consent date
Consent template approved and versioned
Form delivered and verification initiated
Signed with timestamp and audit data captured
Record stored in secure archive with retention metadata
Local brokerage used a short online consent form to capture buyer and tenant updates and confirmations
Healthcare clinic used tailored consent language for appointment reminders and care coordination
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |