Identity Details
Collect full legal name, date of birth or formation date, and government-issued ID numbers to establish a primary identity record.
A Client Due Diligence Checklist reduces onboarding risk by ensuring consistent identity verification, documenting source-of-funds checks, and creating evidence for audits and regulators.
Teams across compliance, front-office, and legal functions use this checklist to collect and validate client data during onboarding and significant relationship changes.
The checklist also supports auditors and examiners by preserving verification evidence and decision notes in a single, consistent record.
| Field | Configuration |
|---|---|
| Identity Verification | SMS code, KBA, or ID credential analysis |
| Document Types Accepted | PDF, JPG, PNG, DOCX for identity and formation documents |
| Conditional Fields | Show beneficial ownership fields for entities only |
| Audit Trail Storage | Retain IP, timestamp, and action logs in secure storage |
Ensure your platform supports secure uploads, the right file types, and integrations that match your compliance workflow.
Choose a platform that records an audit trail and supports the authentication methods your compliance program requires.
Collect full legal name, date of birth or formation date, and government-issued ID numbers to establish a primary identity record.
Provide a standardized risk score with reasons and required mitigations, enabling consistent escalation and enhanced due diligence.
Document the origin of funds or assets with bank statements, contracts, or declarations to meet AML program requirements.
Attach proof of identity, formation documents, ownership schedules, and any third-party verification reports for evidence.
Specify review timing, triggers for refresh, and event-based monitoring instructions to ensure ongoing compliance.
Include signoff fields for preparer, reviewer, and approver with dates to create an auditable decision history.
Collect checklist and core documents before account activation or service start
Complete identity and document verification within 30 days of collection
Re-evaluate low-risk clients at least every 36 months; higher-risk more often
Trigger refresh on material changes such as ownership or control shifts
Ensure all evidence is retained before scheduled examinations
Client data and documents are uploaded by relationship manager
Verification checks completed and discrepancies noted
Risk rating assigned and mitigations specified
Authorized reviewer signs off and file is retained
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |