Client Identity
Legal entity name, DBA, and EIN or SSN where required; used to verify tax and contractual identity.
A consistent guide reduces data entry errors, supports compliance (tax, identity verification, privacy), and streamlines contracting and billing. It standardizes what must be collected and clarifies who can act for the client.
Organizations use the Guide during client onboarding, vendor intake, and pre-contract checks to capture required facts and approvals.
Completed Guides are referenced by sales, legal, finance, and operations teams to confirm authority, billing, and regulatory readiness.
Legal entity name, DBA, and EIN or SSN where required; used to verify tax and contractual identity.
Primary contact, billing contact, addresses, phone numbers, and secure email for receiving sensitive documents.
Names, titles, and signature authority limits so signatory validity can be confirmed before contract signing.
W-9 or equivalent tax information, payment terms, banking or payment method preferences, and billing addresses.
Industry-specific requirements such as HIPAA business associate status, FERPA flags, or vendor risk ratings.
Supporting documents such as IDs, formation documents, proof of authority, and insurance certificates.
| Field | Configuration |
|---|---|
| Signer Role | Define signer order and role (client, approver, witness) |
| Authentication | Use email or SMS codes; require stronger methods for high-risk records |
| Attachments | Require ID upload and PDF of formation documents |
| Retention Policy | Apply a retention tag consistent with legal and industry rules |
Choose a platform that supports required authentication, document formats, and integrations so signed Guides are legally admissible and operationally useful.
Provide within 5 business days of request
Allow 2–3 business days for identity and TIN checks
Expect signatures within 7–14 days for standard deals
Completed Guide uploaded to systems within 24 hours
Retention clock begins on effective date
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Free trial available | Free trial available | Free trial available | Free trial available |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
I can process and execute all of these documents online with 100% compliance and built-in security.