Client Identification
Legal name, DBA, type of entity, and government ID numbers where required.
A complete Client Information Packet reduces onboarding delays, documents consent and authority, and creates an auditable record that supports legal and regulatory requirements.
Organizations and individuals across sectors collect client packets during onboarding, contracting, or when a service or representation relationship begins.
Properly completed packets minimize rework, support auditability, and provide a single reference for customer service, legal, and accounting teams.
Legal name, DBA, type of entity, and government ID numbers where required.
Primary address, mailing address, phone, and business email for notices.
TIN/EIN, billing address, preferred invoice method, and payment terms.
Signature blocks, delegated authority, and scope of representation or services.
Privacy notices, HIPAA/FERPA acknowledgements when applicable, and consumer e‑consent language.
IDs, corporate formation documents, insurance certificates, W-9s or other tax forms.
| Field | Configuration |
|---|---|
| Required Fields | Mark essential entries as required to block submission when empty |
| Conditional Fields | Show fields only when prior answers require them |
| Signer Order | Set sequential or parallel signing depending on roles |
| Authentication | Choose email, SMS code, or stronger ID verification |
Choose tools that support secure storage, an audit trail, and the authentication level you need.
Ensure the selected platform provides tamper-evident signed documents, exportable audit trails, and appropriate data encryption for transit and at rest.
Provide upon request; no fixed federal filing deadline
Jan 31 to recipient and IRS
April 15, extension to Oct 15 with Form 4868
Retain 3 years after hire or 1 year after termination, whichever later (8 CFR §274a.2)
Retain relevant records for 6 years (45 CFR §164.530(j))
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |