Client Intake Photos

CLIENT INTAKE PHOTOS AGREEMENT

Recitals

THIS AGREEMENT is made effective as of (Effective Date) by and between Client Name: and Service Provider: .

WHEREAS, Service Provider is engaged in the business of professional photography and image capture for intake, record-keeping, marketing, and related business purposes; and

WHEREAS, Client seeks to retain Service Provider to perform photography services described below in accordance with the terms and conditions set forth in this Agreement.

Scope of Work

Payment Terms

Total Fee: . Payment shall be made according to the schedule below and in consideration of the services and licenses granted herein.

Late payment shall incur a late fee of on outstanding amounts, calculated monthly. Client shall also be responsible for reasonable collection costs and attorney fees incurred by Service Provider in enforcing payment.

Term and Termination

This Agreement commences on Start Date: and continues until End Date: , unless earlier terminated as provided below.

Either party may terminate this Agreement for convenience upon written notice delivered at least days prior to the effective termination date. Termination for cause may be effected immediately where a material breach is not cured within a reasonable cure period after written notice.

Confidentiality

Each party shall maintain in confidence and shall not disclose to third parties any Confidential Information of the other party. "Confidential Information" includes non‑public business information and sensitive photographic materials identified in writing at delivery. Confidentiality obligations survive termination for a period of three (3) years, except for materials subject to longer statutory protections.

Client authorizes use of specified images for Service Provider portfolio

Image Rights, License and Usage

Upon receipt of full payment, Service Provider grants Client a non‑exclusive (unless otherwise agreed in writing), non-transferable license to use the delivered images for Client's internal records and marketing in the Territory: for Duration: .

Client acknowledges that Service Provider retains all copyrights in original images unless an express written transfer of copyright is executed. Client shall not remove photographer credits where reasonably practicable.

Marketing and promotional materials
Website and digital media
Printed materials and client brochures
Third‑party distribution (requires additional written consent)

Delivery, Storage and Retention

Indemnification and Liability

Each party shall indemnify and hold harmless the other against claims arising from its breach of this Agreement, negligent acts, or willful misconduct. Except for willful misconduct or gross negligence, Service Provider's aggregate liability for claims arising under this Agreement shall not exceed the total fees paid by Client to Service Provider under this Agreement.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its choice of law principles.

Entire Agreement

This Agreement, together with any attachments or written amendments signed by both parties, constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether oral or written.

Client Acknowledgements

Client represents and warrants that Client has authority to consent to the capture and use of likeness and property depicted in the images and that no third party permissions are required except as disclosed in writing. Client also acknowledges receipt of the Scope of Work and consents to the uses checked above.

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