Identity Section
Collect full legal name, DOB, government ID details, and nationality. Include a clear upload area for ID images and a field for ID expiration date.
A well-constructed Client KYC Form reduces onboarding friction, strengthens AML and fraud controls, and creates a defensible audit trail for regulatory exams. It standardizes data capture, speeds verification, and lowers repeat follow-up requests while supporting record retention obligations and dispute resolution.
Role clarity reduces duplicate requests, speeds verification, and ensures the form supports both operational needs and regulatory review.
| Field | Recommended configuration |
|---|---|
| Full Name Field | Required; autofill disabled; validation for alphabetic characters |
| ID Upload Field | Accept JPG, PNG, PDF; max 10 MB |
| TIN Field | Mask input; verify checksum where available |
| Signature Field | Require signer email or two-factor authentication |
Match the method to your authentication and retention requirements; higher-risk cases typically require stronger signer verification and recorded evidence.
Collect full legal name, DOB, government ID details, and nationality. Include a clear upload area for ID images and a field for ID expiration date.
Capture residential and mailing addresses, phone, and email. Specify acceptable formats and require street address for verification.
Include TIN, tax residency, FATCA/CRS declarations, and backup withholding status where applicable for U.S. tax reporting.
List natural persons with significant ownership or control, include percentage ownership, and require supporting corporate documents for entities.
Describe the origin and expected activity level of funds to support ongoing monitoring and transaction risk categorization.
Include a signed attestation of accuracy, consent to electronic records if used, and data privacy disclosures consistent with ESIGN and UETA.
Collect and verify before account activation or service delivery.
Provide on request from payer; no specific IRS filing deadline for delivery to payer.
High-risk clients often reviewed annually; lower-risk may be on longer cycles.
Re-screen upon material transaction or at scheduled intervals.
Maintain retrievable records for regulator inquiries or audits.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | Varies | Varies |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |