Identity Details
Collect full legal name, aliases, date of birth, government ID type and number, issuing jurisdiction, expiration, and scans to support identity verification and cross-checks.
Collecting standardized KYC data reduces onboarding risk, supports AML screening, documents due diligence, and creates an auditable record required under ESIGN (15 U.S.C. ch. 96) and state UETA frameworks for electronic transactions.
Compliance, onboarding, and client-facing teams use the Client KYC Information Sheet to verify identity and assess risk during account opening.
Use role-based access and audit logs to restrict who can view or edit collected KYC information and to maintain compliance.
Collect full legal name, aliases, date of birth, government ID type and number, issuing jurisdiction, expiration, and scans to support identity verification and cross-checks.
Document entity type, parent companies, beneficial owners with ownership percentages, and controlling persons to meet customer due diligence requirements.
Describe principal source of funds, expected transaction volumes, and any high‑risk jurisdictions to inform AML risk scoring and monitoring.
List required attachments such as ID scans, articles of incorporation, operating agreements, tax forms, and recent proof of address for verification.
Record sanctions, PEP, or adverse media screening outcomes with dates, reviewer notes, and remediation steps for audit readiness.
Capture signer attribution, timestamps, IP addresses, and change history to maintain chain of custody and eSignature validity.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel |
| Authentication | Email, SMS code, or SSO |
| Conditional Fields | Show based on entity type |
| Attachments Required | ID and proof of address |
Ensure your eSignature platform supports required document formats, signer authentication, and retention policies before using it for KYC collection.
Provide upon payer request to avoid backup withholding
Employee copies due by January 31
Recipient and IRS copies due by January 31
Form 1040 due April 15 (extension available)
FinCEN 114 due April 15 with automatic extension to October 15
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Yes | Yes | Yes | Yes |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A regional real estate firm required consistent identity data for lease signings and vendor onboarding to reduce errors.
A corporate operations team needed flexible signature collection across ERPs and CRMs.