Are electronic signatures legally binding?

Yes. Electronic signatures meet legal requirements under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and retention are satisfied.

Do I need a notary for a pricing agreement?

Generally no for commercial pricing agreements, but certain state-specific transactions or evidentiary needs may require notarization or witness attestation.

Can someone other than the signatory sign for the company?

Only persons with actual authority (officers, authorized agents) may bind the organization. Confirm delegated authority in corporate records to avoid enforcement challenges.

How do I amend an executed pricing agreement?

Use a written amendment signed by all parties referencing the original agreement and effective date; avoid relying on oral modifications for enforceability.

What if a client disputes an invoice?

Follow the dispute process in the agreement: document the issue, preserve communications, and use the stated timeline for resolution to avoid collection penalties.

How should I store signed agreements securely?

Keep signed copies in a contract management system or secure archive with access controls; ensure retention settings follow tax and industry regulations and support eDiscovery requests.

Electronic Signature
Templates
Finance
Client Pricing Agreement

Client Pricing Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

CLIENT PRICING AGREEMENT

Parties

This Client Pricing Agreement (the Agreement) is entered into by and between the Service Provider and the Client as identified below. The parties agree to the pricing, billing and terms set forth herein.

Service Provider (Company)

Client

Effective Date:

Pricing Schedule

The following fee schedule governs the pricing of services and deliverables provided under this Agreement.

Description	Quantity	Unit Rate	Amount

Subtotal Discount (if applicable) Tax Rate Tax Amount Other Fees (e.g. shipping) Total Due

Billing and Payment Terms

Invoices will be issued in accordance with the Pricing Schedule. Client shall pay undisputed amounts within days of invoice date. Overdue amounts shall bear interest at or the maximum permitted by law, whichever is less.

Accepted Payment Methods

Wire transfer Check Credit / Debit card ACH / Bank transfer

Payment Instructions or Special Billing Notes

Adjustments; Change Orders

Any change in scope, deliverables, or schedule that affects price shall be documented by a written change order signed by authorized representatives of both parties. Provider may propose annual price adjustments not to exceed without additional notice, subject to Client acceptance for subsequent terms.

Expenses

Reimbursable out-of-pocket expenses incurred by Provider in the performance of services shall be billed to Client at cost and require prior written approval when expected to exceed per item.

Confidentiality

Each party shall maintain in confidence all non-public information disclosed by the other party in connection with this Agreement. Confidential information does not include information that is or becomes publicly available through no fault of the receiving party, or is rightfully obtained from a third party without restriction.

Limitation of Liability; Remedies

Except for liability arising from gross negligence, willful misconduct, or breach of confidentiality, neither party shall be liable for indirect, incidental, special or consequential damages. Provider's aggregate liability for any claim related to this Agreement shall not exceed the total fees paid by Client under this Agreement in the preceding twelve (12) months.

Termination

Either party may terminate this Agreement for convenience upon days' prior written notice. Termination for material breach may occur upon written notice if the breaching party fails to cure within days following receipt of notice.

Taxes

Unless otherwise stated, all fees are exclusive of sales, use, VAT or similar taxes. Client shall be responsible for applicable taxes, except for taxes based on Provider's net income.

Notices

Notices under this Agreement shall be sent to the party contact information set forth above or to alternative addresses provided in writing.

Governing Law; Dispute Resolution

This Agreement shall be governed by the laws of the state of without regard to conflict of law principles. The parties agree to attempt good faith negotiation to resolve disputes prior to initiating litigation.

Entire Agreement

This Agreement, together with any executed change orders and attachments, constitutes the entire agreement between the parties regarding the subject matter and supersedes all prior written or oral agreements.

Additional Terms or Notes

Service Provider - Printed Name:

By:

Date:

Client - Printed Name:

By:

Date:

What a Client Pricing Agreement Is and When It Applies

A Client Pricing Agreement is a written contract that documents the pricing terms, billing arrangements, scope of services or goods, and responsibilities between a provider and a client. It records rates, discounts, payment schedules, renewal and termination conditions, and any conditions for price adjustments. The agreement provides clear expectations to reduce disputes, supports invoice accuracy, and establishes the contractual basis for collections, taxes, and reporting. For many organizations it also serves as the authoritative reference when reconciling invoices, applying discounts, or escalating billing questions between sales, finance, and legal teams.

Why a Clear Client Pricing Agreement Matters

A precise Client Pricing Agreement reduces billing disputes, clarifies payment timing and remedies, and documents the parties’ commercial intent for enforceability under contract law. Properly drafted pricing terms also support tax reporting, auditability, and internal controls without relying on informal communication.

Who Typically Prepares and Signs a Client Pricing Agreement

Several roles commonly prepare, review, and sign Client Pricing Agreements depending on company size and transaction value.

Sales and account managers: Draft pricing proposals and approve client-facing terms before legal review.
Finance and billing teams: Verify payment terms, invoicing cadence, and tax treatment prior to execution.
Legal counsel and contract managers: Review governing law, liability, and termination clauses for compliance.

Smaller businesses often use a single point of contact (owner or finance lead), while larger organizations route agreements through sales, legal, and procurement for sign-off and recordkeeping.

Core Clauses to Include in a Professional Client Pricing Agreement

A well-structured pricing agreement groups commercial, operational, and legal details so stakeholders can find key terms quickly.

Pricing Schedule

Itemize unit prices, volume tiers, discounts, and any conditional adjustments tied to indexation or scope changes so final invoices match agreed rates.

Payment Terms

State net payment days, accepted payment methods, late fees, and interest calculation to set expectations for collections and cash flow.

Scope and Deliverables

Describe included services or goods, exclusions, and change-order processes to avoid scope creep and pricing disputes.

Duration and Renewal

Specify effective date, term length, renewal mechanics (automatic or notice-driven), and any price increase windows.

Taxes and Withholding

Declare which party is responsible for sales, use, VAT, or withholding taxes and whether prices include these amounts.

Dispute and Adjustment

Outline invoice dispute windows, correction procedures, crediting, and escalation path to resolve pricing disagreements quickly.

Essential Data Fields to Capture

Client Legal Name: Exact registered name

Billing Address: Street, city, state, ZIP

Tax ID: TIN or EIN

Payment Terms: Net 30, Net 45, etc.

Effective Date: MM/DD/YYYY

Authorized Signatory: Name and title

Step-by-Step: Complete a Client Pricing Agreement

Follow these sequential steps to prepare, review, and finalize the agreement while preserving auditability and enforceability.

01

Gather details: Collect client name, scope, pricing, and tax ID.
02

Draft terms: Populate pricing schedule and payment clauses.
03

Review internally: Route to finance and legal for approval.
04

Obtain signatures: Execute by authorized signatories and retain copy.

How to Configure an Online Pricing Agreement Workflow

Set workflow rules so the right stakeholders review and sign in the correct order, with reminders and expiration settings.

Signer Authentication	Email link or SMS code for identity verification
Signing Order	Sequential or parallel signer setup
Reminder Frequency	Every 3–7 days until signed
Expiration Settings	Auto-expire unsigned invites after defined days
Conditional Fields	Show pricing fields only when selected

Digital Signing, Integrations, and File Formats

Ensure your eSignature platform supports required file types, integrations, and authentication methods to meet legal and operational needs.

File Formats: PDF, DOCX, XLSX
Integrations: Salesforce, NetSuite, Google Workspace
Authentication: Email, SMS, or KBA

Confirm the platform can produce an immutable audit trail, export signed PDFs, and connect to your CRM or ERP so signed agreements populate billing and contract repositories.

Where to Send and Store the Signed Agreement

Establish clear destinations for the executed agreement so invoicing, fulfillment, and legal teams have access.

Send to Client: Email signed PDF copy to client contacts.
Finance Archive: Store in billing system or accounting repository.
CRM Record: Attach signed agreement to the customer record.
Legal Vault: File master copy in contract management system.

Common Deadlines and Timing Expectations

Track acceptance windows and billing milestones so revenue recognition and collections proceed smoothly.

Acceptance Window:

Client should sign within 7–14 days of issuance.

Payment Due Date:

Payment due per invoice, commonly Net 30 days.

Renewal Notice:

Provide renewal notice 30–60 days before term end.

Invoice Dispute Window:

Client must dispute invoices within 15–30 days.

Record Retention Start:

Retention begins on the effective date.

Common Mistakes to Avoid When Preparing the Agreement

Using informal emails as the sole pricing record, which creates ambiguity during disputes and audits.
Failing to list whether prices include taxes or fees, causing unexpected invoice adjustments.
Not confirming signatory authority, which can render the agreement void or delay enforcement.
Omitting effective or expiration dates, leading to unclear renewal and termination timing.

Potential Risks and Consequences of Errors

Breach Risk: Damages and litigation exposure

Tax Exposure: Incorrect tax treatment or audits

Payment Delays: Cash flow disruption

Contract Invalidity: Signature defects can invalidate agreement

Regulatory Issues: Sector rules (e.g., HIPAA) noncompliance

Reputational Harm: Client dissatisfaction or dispute

eSignature Vendor Comparison for Executing Client Pricing Agreements

Basic capabilities and starting prices for common eSignature vendors. signNow is listed first for comparison; verify plan details with each provider.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year limit	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions About Client Pricing Agreements

Answers to common questions about enforceability, signatures, amendments, storage, and who may sign.

Need help? Contact support

Are electronic signatures legally binding?
Yes. Electronic signatures meet legal requirements under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and retention are satisfied.
Do I need a notary for a pricing agreement?
Generally no for commercial pricing agreements, but certain state-specific transactions or evidentiary needs may require notarization or witness attestation.
Can someone other than the signatory sign for the company?
Only persons with actual authority (officers, authorized agents) may bind the organization. Confirm delegated authority in corporate records to avoid enforcement challenges.
How do I amend an executed pricing agreement?
Use a written amendment signed by all parties referencing the original agreement and effective date; avoid relying on oral modifications for enforceability.
What if a client disputes an invoice?
Follow the dispute process in the agreement: document the issue, preserve communications, and use the stated timeline for resolution to avoid collection penalties.
How should I store signed agreements securely?
Keep signed copies in a contract management system or secure archive with access controls; ensure retention settings follow tax and industry regulations and support eDiscovery requests.

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