Client Reservation Instructions

CLIENT RESERVATION INSTRUCTIONS

Parties and Effective Date

This Reservation Instructions Agreement (the Agreement) is made effective as of between Client Name: and Service Provider Name: .

WHEREAS

WHEREAS, Client requires reservation and scheduling instructions for certain services, spaces, or accommodations to be provided by Service Provider in accordance with the terms set forth herein;

WHEREAS, Service Provider has the capacity and authority to accept, hold, and manage reservations on behalf of Client subject to agreed payment, cancellation, and operational procedures; and

WHEREAS, the parties desire to confirm and document the instructions, responsibilities, and payment terms governing reservations scheduled pursuant to this Agreement.

Scope of Work

Event Accommodation Service Other:

Payment Terms

Total Reservation Amount: $    Deposit Required: $

Late Payment Fee:   and/or Flat Fee: $   (applies to amounts past due more than days).

Term and Termination

Term Commencement Date:   Term Expiration Date:

Either party may terminate this Agreement for material breach if the breaching party fails to cure such breach within days after receipt of written notice. For non-breach terminations, either party may terminate upon providing days' prior written notice to the other party. Termination does not relieve Client of obligations to pay for services performed or reservations held prior to the effective termination date.

Reservation Changes and Cancellation

Changes to reservation dates, times, or scope must be requested in writing. Service Provider will make commercially reasonable efforts to accommodate changes but may assess additional charges. Cancellation by Client will result in forfeiture of the deposit unless otherwise agreed in writing. Additional cancellation charges may apply depending on notice and incurred costs.

Confidentiality

Each party acknowledges that in the course of performance it may receive Confidential Information of the other. "Confidential Information" includes non-public pricing, reservation lists, client contact data, operational procedures, and proprietary business information. Each party agrees to (a) use Confidential Information only for performance under this Agreement; (b) take reasonable steps to protect Confidential Information; and (c) not disclose Confidential Information to third parties except to those employees, contractors, or affiliates with a legitimate need to know and who are bound by confidentiality obligations at least as protective as those herein. Confidential Information shall not include information that becomes publicly available through no breach by the receiving party or that is independently developed.

Liability and Insurance

Service Provider shall maintain commercially reasonable liability insurance and provide proof of coverage upon request. Except for gross negligence or willful misconduct, neither party shall be liable to the other for consequential, incidental, or punitive damages arising from reservation scheduling or performance.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to conflicts of law principles. The parties agree to attempt to resolve disputes in good faith by negotiation prior to pursuing litigation; venue for any litigation shall be in a court of competent jurisdiction located in the selected state.

Notices

Entire Agreement

This Agreement, together with any schedules and written addenda signed by both parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior understandings, proposals, and agreements, whether oral or written. Any modification to this Agreement must be in writing and signed by authorized representatives of both parties.

Representations and Certifications

Each party represents and warrants that it has the authority to enter into this Agreement and that the individual signing on its behalf is duly authorized. The parties further certify that information provided in connection with reservation processing is accurate and complete to the best of their knowledge.

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