Client Trip Itinerary Document

Client Trip Itinerary Document

This Client Trip Itinerary Document (the "Agreement") is entered into by and between:

Client Name:     Service Provider Name:

RECITALS

WHEREAS, Client Name: desires to retain the Service Provider to arrange travel, accommodations and related logistics for a business or leisure trip described in this Agreement; and

WHEREAS, Service Provider Name: represents that it has the experience, personnel and authority to design and procure travel arrangements consistent with the itinerary and budget constraints set forth herein; and

WHEREAS, the parties wish to set forth the services to be provided, payment obligations, confidentiality protections, and other material terms in a written agreement.

SCOPE OF WORK & ITINERARY

Proposed Trip Start Date:    Proposed Trip End Date:

PAYMENT TERMS

Total Estimated Trip Cost: $    Deposit Due at Booking: $

Late Payment Fee: % of unpaid balance per billing cycle (or the maximum permitted by law).

Client is responsible for all third-party supplier fees, change or cancellation penalties imposed by carriers and lodgings, and any taxes or surcharges not expressly included in the Total Estimated Trip Cost unless otherwise agreed in writing.

TERM AND TERMINATION

Term Commencement Date: — Term Expiration Date:

Either party may terminate this Agreement for convenience by delivering written notice to the other party at least days prior to the intended termination date. Termination for cause may be effected immediately upon material breach by the other party if such breach is not cured within days after written notice. Early termination may result in forfeiture of deposit and assessment of documented third-party cancellation fees.

CANCELLATION & CHANGES

Client acknowledges that many supplier reservations are non‑refundable or have time‑sensitive penalty schedules. Service Provider will use commercially reasonable efforts to minimize penalties but shall not be liable for any supplier-imposed cancellation or change fees beyond refund amounts recovered from suppliers.

CONFIDENTIALITY

Each party acknowledges that during performance of this Agreement it may receive confidential information of the other party, including but not limited to passenger details, payment information, special needs, or proprietary supplier rates ("Confidential Information"). Each party agrees to hold Confidential Information in strict confidence and to use it solely for the purpose of performing obligations under this Agreement. Confidential Information does not include information that is (i) already known to the receiving party without restriction, (ii) publicly available through no fault of the receiving party, or (iii) required to be disclosed by law, provided the disclosing party is given prompt written notice and the disclosure is limited to that required by law.

LIABILITY & INSURANCE

Service Provider acts as an agent in procuring third-party travel services. Except for gross negligence or willful misconduct, Service Provider's liability for any claim arising out of this Agreement is limited to direct damages not to exceed the sums actually paid by Client to Service Provider under this Agreement. Client is encouraged to obtain travel insurance to cover cancellation, medical, and baggage risks; procurement of insurance may be arranged by Service Provider at Client's written direction and expense.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of law principles. Any dispute arising under this Agreement shall be resolved in the state or federal courts located in that State, and the parties consent to exclusive jurisdiction and venue therein.

ENTIRE AGREEMENT

This Agreement, together with any written attachments, confirmations and invoices expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals or representations, whether written or oral. Any amendment or modification of this Agreement must be in writing and signed by both parties.

ADDITIONAL PROVISIONS

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