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Co-Authorship Agreement

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CO-AUTHORSHIP AGREEMENT

This Co-Authorship Agreement ("Agreement") is entered into as of Effective Date: by and between Author One: whose address is and Author Two: whose address is .

RECITALS

WHEREAS, the parties intend to collaborate to create a literary, artistic or scholarly work to be known as: (the "Work");

WHEREAS, the parties desire to set forth their respective rights, obligations, ownership interests, credit, and revenue-sharing arrangements concerning the Work;

WHEREAS, the parties acknowledge that their collaboration will require contributions of original authorship and cooperation in procurement of registrations, licenses, and exploitation of the Work;

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement: (a) "Contribution" means all text, images, data, research, edits, and other creative input provided by a party to the Work; (b) "Net Revenue" means gross receipts actually received from exploitation of the Work less customary and documented third-party distribution expenses, taxes, and payment processing fees; and (c) "Joint Copyright" means the shared copyright interest as set forth in Section 4.

2. SCOPE OF COLLABORATION

Each party shall perform the tasks and provide the Contributions described in the Contribution Summary below. The parties agree to cooperate in good faith and to use commercially reasonable efforts to complete the Work on a mutually agreed schedule.

3. OWNERSHIP, COPYRIGHT AND REGISTRATION

Unless otherwise agreed in writing, the parties shall be co-owners of the copyright in the Work as joint authors. Each party shall own an undivided interest in the Work in proportion to the ownership percentages set forth below, and each party shall have the right to exploit the Work, subject to the restrictions in this Agreement.

Ownership percentages (expressed as whole numbers or decimals): Author One: %; Author Two: %.

The parties agree to cooperate in good faith to prepare, file and prosecute registrations of copyright and other protections for the Work. Any application for registration or assignment affecting the Work shall identify the parties as co-authors in proportion to the ownership percentages set forth above.

4. GRANT OF RIGHTS AND EXPLOITATION

Except as otherwise limited herein, each party grants to the other a non-exclusive, royalty-free license to use the other party's Contributions solely as necessary for the creation, marketing, distribution, and exploitation of the Work. Any license to third parties for the whole Work shall require the prior written consent of both parties, which shall not be unreasonably withheld.

If the parties elect to grant an exclusive license or assign the Work to a third party, the terms of such exclusive license or assignment shall be subject to the mutual written approval of both parties and the equitable sharing of consideration as set forth in Section 5.

5. REVENUE, ACCOUNTING AND PAYMENT

Net Revenue from all forms of exploitation of the Work shall be accounted for and distributed between the parties in proportion to the ownership percentages set forth in Section 3, unless otherwise agreed in writing. Each party shall maintain accurate books and records relating to exploitation and shall permit inspection by the other party on reasonable notice and during normal business hours.

Payments due to a party under this Agreement shall be made within thirty (30) days after receipt of Net Revenue, accompanied by a reasonably detailed statement showing gross receipts, deductions, and Net Revenue. Late payments shall accrue interest at the lesser of 1.5% per month or the maximum rate permitted by law.

6. CREDIT, MORAL RIGHTS AND ATTRIBUTION

Each party shall be credited as co-author of the Work in a manner customary for the medium of distribution. Neither party shall remove or derogate from the other party's attribution without prior written consent. To the extent permitted by applicable law, each party hereby waives and agrees not to assert any moral rights that would interfere with normal exploitation of the Work.

7. WARRANTIES, REPRESENTATIONS AND INDEMNITY

Each party represents and warrants that: (a) such party is the sole author of the Contributions provided by that party and has full power and authority to grant the rights granted herein; (b) the Contributions are original and do not infringe any third party's intellectual property rights; and (c) the Contributions do not contain libelous or unlawful material.

Each party shall indemnify, defend and hold harmless the other party from and against any claims, liabilities, damages, costs and expenses (including reasonable attorneys' fees) arising out of any breach of the foregoing representations and warranties.

8. CONFIDENTIALITY

The parties agree that any non-public information exchanged in connection with the Work, including drafts, outlines, research data and financial terms, shall be kept confidential and shall not be disclosed to third parties except as required by law or with the prior written consent of the disclosing party. Confidential information shall be returned or destroyed upon request at the conclusion of discussions or the termination of this Agreement.

9. TERM AND TERMINATION

This Agreement shall commence on the Effective Date and shall continue until terminated by mutual written agreement or as provided herein. Either party may terminate this Agreement for material breach by the other party if such breach remains uncured for thirty (30) days after written notice specifying the breach.

Termination shall not affect accrued rights and obligations, including the obligation to account for Net Revenue received prior to termination, or the parties' ownership interests in Contributions created prior to termination.

10. DISPUTE RESOLUTION

The parties shall first attempt in good faith to resolve any dispute arising under this Agreement through negotiation between senior representatives of the parties. If negotiation fails within sixty (60) days, the dispute shall be submitted to binding arbitration administered by a mutually agreed arbitrator, with the seat of arbitration in the jurisdiction specified in Section 14. The arbitrator shall apply the substantive law of the selected jurisdiction and shall have authority to award costs and attorneys' fees to the prevailing party.

11. NOTICES

All notices required or permitted under this Agreement shall be in writing and shall be deemed given when delivered personally, sent by certified mail (return receipt requested), or sent by nationally recognized overnight courier to the addresses set forth below or to such other address as either party may designate by notice to the other in accordance with this Section.

12. AMENDMENTS, WAIVER AND COUNTERPARTS

No amendment, modification or waiver of any provision of this Agreement shall be effective unless in writing and signed by both parties. Failure to enforce any provision shall not constitute a waiver of future enforcement. This Agreement may be executed in counterparts, each of which shall be deemed an original, and facsimile or electronic signatures shall be deemed original for purpose of enforcement.

13. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state or jurisdiction designated below, without regard to conflict of law principles.

14. ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written.

15. SEVERABILITY

If any provision of this Agreement is held to be invalid, illegal or unenforceable, the remaining provisions shall remain in full force and effect, and the parties shall negotiate in good faith to replace the invalid provision with a valid provision that most closely reflects the parties' original intent.

16. MISCELLANEOUS

All obligations and rights under this Agreement shall inure to the benefit of and be binding upon the parties and their respective successors and permitted assigns. Neither party may assign this Agreement without the prior written consent of the other party, except that a party may assign to an affiliate or in connection with a sale of substantially all of its assets.

Author One — Printed Name:

By:

Date:

Author Two — Printed Name:

By:

Date:

Enter text✕

What a Co-Authorship Agreement Covers

A Co-Authorship Agreement is a written contract that defines each contributor's rights, responsibilities, and ownership in a jointly created work. Typical clauses allocate copyright ownership or joint ownership, specify contribution percentages or responsibilities, set terms for attribution, establish royalty or revenue sharing, and provide dispute-resolution and termination mechanics. In the United States, these agreements govern both creative works (books, articles, scripts) and collaborative scholarly or technical outputs. Properly drafted, the agreement reduces ambiguity about authorship, protects intellectual property, and supports downstream licensing, publication, and enforcement actions.

Why a Clear Agreement Matters for Co-Authors

A written co-authorship agreement prevents disagreements over ownership, use, and revenue splitting by documenting expectations and legal consequences.

Why a Clear Agreement Matters for Co-Authors

Who Typically Uses a Co-Authorship Agreement

Co-authorship agreements are used by creators across sectors to fix rights and responsibilities before or during collaboration.

  • Academic researchers and university teams preparing joint publications or grant deliverables.
  • Authors and screenwriters collaborating on books, scripts, or serial works for publication or production.
  • Software developers or product teams documenting joint code contributions and IP ownership terms.

Use this agreement when multiple contributors create original content, when monetary or reputational stakes exist, or when external publication or commercialization is planned.

Common Parties and Their Roles

Lead Author — Principal Investigator

Often coordinates the project, drafts primary sections, and manages submission. The lead author typically assumes administrative duties but must accept any ownership allocation set by the agreement; responsibilities should be spelled out to avoid downstream disputes.

Co-Author — Contributor

Provides specific contributions such as data, analysis, code, or text. A co-author's rights to reuse, license, or claim authorship must be defined to prevent conflicting exploitation or duplicate publication.

Key Elements to Include in the Agreement

A complete co-authorship agreement addresses ownership, contribution definitions, compensation, attribution, approvals, dispute resolution and termination clauses tailored to the project's needs.

Ownership

Specify whether copyright is joint, divided by contribution, or assigned to one party, including any required formal assignment language for clarity.

Contributions

Define each contributor's deliverables, milestones, and measurable inputs so entitlement and scope are objectively determined during and after collaboration.

Compensation

State royalty splits, one-time payments, expense reimbursements, or revenue sharing formulas, including timing and reporting requirements.

Attribution

Describe how authors will be credited in publications, marketing, and metadata, including order of authors and use of bylines.

Approvals

Set procedures for review and sign-off on drafts, revisions, and final releases, including timelines and escalation paths.

Dispute Resolution

Choose mediation, arbitration, or court jurisdiction and specify governing law to limit forum uncertainty and litigation costs.

Step-by-Step: Execute a Co-Authorship Agreement

Follow these steps to prepare, negotiate, and finalize the agreement quickly and consistently.

  • 01
    Draft: Create initial agreement covering ownership, contributions, and compensation.
  • 02
    Review: Share with all contributors for comments and revisions.
  • 03
    Negotiate: Resolve disputed terms and document agreed changes.
  • 04
    Execute: All parties sign, date, and retain copies for records.

Configure an Online Signing Workflow

Set up a clear online workflow for signatures, authentication, and document routing to ensure timely execution.

Field Configuration
Signature Order Sequential or parallel routing, determined by negotiation.
Authentication Use email, SMS code, or stronger ID verification for higher assurance.
Conditional Fields Show or hide payment or royalty fields based on selections.
Reminders & Expiry Enable automated reminders and set link expiration to accelerate signing.

Where to Send and How Signatures Flow

Identify the final recipients and the delivery route for executed agreements to ensure proper distribution and recordkeeping.

  • Publisher / Licensee: Send a signed copy to the publisher or licensee for filing and release.
  • Institutional Office: Provide signed version to university or employer research office as required.
  • Tax / Finance: Route to finance or payroll for royalty tracking and payments.
  • Archive: Store final executed PDF with audit trail in secure records.

Technical and Platform Requirements for eSigning

Confirm file formats, authentication level, and integrations before e-submitting the agreement.

  • Integrations: Salesforce, Microsoft 365, NetSuite, Google Workspace supported.
  • File Formats: PDF, Word DOCX, HTML, Excel formats accepted.
  • Authentication Options: Email link, SMS code, KBA, or advanced signer auth.

Key Dates to Track in the Agreement

Record and distribute the critical dates so obligations, publication milestones, and payment events are enforced.

Effective Date:

MM/DD/YYYY format marks when rights and duties start.

Signing Deadline:

Set a firm date to complete execution and prevent delays.

Revision Window:

Specify number of days allowed for post-signing corrections.

Payment Schedule:

Define payment intervals and due dates for royalties.

Record Retention:

Specify where and how long executed copies are stored.

Milestones from Draft to Post-Execution

Track milestone stages from initial draft through execution and post-execution obligations to maintain project momentum.

01

Draft Completion

Finalize baseline terms and circulate for initial review.

02

Negotiation & Edits

Incorporate feedback and reach agreement on disputed items.

03

Execution

All parties sign and date; capture audit trail.

04

Post-Execution Tasks

Deliver files to stakeholders, implement payment and publishing steps.

Security and Compliance Considerations

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest.
Authentication: Multi-factor and advanced signer options available.
Audit Trail: Detailed timestamps, IPs, and action history.
HIPAA: Compliant when BAA executed.
ESIGN / UETA: Recognized under federal and state law.
Certifications: SOC 2 Type II and ISO 27001 certified.

Common Mistakes to Avoid

  • Vague contribution descriptions that later create disputes about who wrote which portions of the work.
  • Omitting explicit ownership or assignment language, leaving copyright title unclear in downstream licensing.
  • Failing to define compensation or royalty calculations, which leads to payment disputes and accounting issues.
  • Neglecting to specify governing law and dispute resolution, increasing litigation costs and forum uncertainty.

Legal and Practical Risks of an Incomplete Agreement

Ownership Disputes: Unclear rights lead to litigation and lost revenue.
Publication Delays: Disagreements can block publishing or release schedules.
Tax Issues: Ambiguous payments complicate reporting and withholding.
Confidentiality Breach: Missing NDAs risk exposure of sensitive material.
Enforceability: Improper execution may weaken contract enforcement.
IP Dilution: Unspecified derivative rights reduce future value.

Practical Examples of Co-Authorship Use

These short scenarios illustrate common ways co-authorship agreements are applied in practice.

Academic Paper

Two researchers agree on contribution splits and data ownership

  • One provided dataset, one conducted analysis
  • Agreement clarifies attribution, reuse rights, and inclusion of funding acknowledgments to prevent institutional disputes.

Commercial Book

An author and a subject-matter expert co-write a trade book

  • Expert supplies chapters and research
  • Contract defines royalty splits, revision approval, and rights for derivative works and translations.

Practical Tips for a Smooth Co-Authorship Process

Follow consistent practices to reduce negotiation friction and preserve enforceability.

Document Contributions Early
Record roles and deliverables in writing at project start to avoid reliance on memory or informal agreements later.
Use Clear Percentages or Allocations
Be explicit about shares or split formulas for royalties and licensing, including rounding and payment timing rules.
Address Future Derivatives
Specify whether contributors grant rights for translations, adaptations, sequels, or sublicensing to prevent later disputes.
Preserve Evidence of Consent
Capture signatures, dates, and audit trails; include witness or notarization clauses if added assurance is desired.

Typical eSignature Vendor Comparison for Agreement Execution

Compare basic pricing and common features across providers when selecting a platform for executing co-authorship agreements; signNow is shown first per vendor ordering requirements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Verify offering Verify offering Verify offering Verify offering
Bulk Send Yes (Business Premium) Verify offering Verify offering Verify offering Verify offering
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/yr Varies Varies Varies

Frequently Asked Questions

Answers to common legal, technical, and workflow questions about co-authorship agreements and e-signatures.


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