Can this agreement be signed electronically?

Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and retention requirements are met.

When is notarization required?

Notarization depends on state law and document purpose—real property deeds and some affidavits typically require notarization; verify with the state notary office.

Witness requirements vary by state and document type. Include witnesses where state law or the agreement itself requires them to ensure validity.

How do we handle PHI or HIPAA concerns?

Attach a HIPAA business associate addendum and limit PHI access. Maintain six-year retention as required by 45 CFR §164.530(j).

What if a party's name doesn't match tax records?

Correct legal names before signing. Mismatched names can trigger IRS backup withholding and reporting errors that may be costly to resolve.

How are disputes typically resolved?

Agreements commonly use mediation followed by arbitration or specified jurisdictional courts. Define venue, choice of law, and escalation steps clearly.

Electronic Signature
Templates
Miscellaneous
Co-Management Business Agreement

Co-Management Business Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

CO‑MANAGEMENT BUSINESS AGREEMENT

This Co‑Management Business Agreement (the Agreement) is made and entered into as of by and between:

Parties

Party A (Co‑Manager / Manager)

Entity Type Individual LLC Corporation Other

Primary Contact Party B (Co‑Manager / Owner)

Entity Type Individual LLC Corporation Other

Primary Contact

Recitals

WHEREAS, Party A possesses expertise in management, operations, and administrative oversight relevant to the business identified in this Agreement; and

WHEREAS, Party B is the owner or controlling party of certain assets, business lines, or properties described as and desires to retain Party A to co‑manage such operations on the terms set forth below; and

WHEREAS, the parties desire to set forth their respective duties, compensation, and other material terms for a cooperative management relationship.

Scope of Work

Party A shall perform co‑management services including, but not limited to, day‑to‑day operational oversight, financial administration, hiring and supervision of staff, procurement of supplies, vendor management, periodic reporting, and other tasks specifically agreed in writing. Specific duties, deliverables, and performance standards are set forth below and in the attached schedules.

Detailed Scope of Work (describe responsibilities, schedules, deliverables)

Payment Terms

As full consideration for the services performed under this Agreement, Party B shall pay Party A in accordance with the terms below. Unless otherwise expressly agreed, invoices shall be issued in writing and payments shall be made in United States currency.

Management Fee Amount Fee Basis (select one or specify)

Flat fee Percentage of gross revenue

Payment Schedule / Invoicing Payment Terms - Net Days Late Fee

Term and Termination

This Agreement shall commence on and shall continue until unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for convenience upon written notice to the other party delivered at least days prior to the proposed termination date. Either party may terminate immediately for material breach if the breaching party fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach.

Confidentiality

Each party (Receiving Party) shall hold in strict confidence and shall not disclose or use any proprietary information or trade secrets of the other party (Disclosing Party) disclosed in connection with this Agreement, except as required to perform its obligations hereunder. Confidential information does not include information that is (a) publicly available other than by breach of this Agreement, (b) rightfully known to the Receiving Party prior to disclosure, or (c) rightfully received from a third party without restriction.

The obligations of confidentiality shall survive termination of this Agreement for a period of years, except with respect to trade secrets for which such obligations shall continue for so long as such information qualifies as a trade secret.

Indemnification; Insurance

Each party shall indemnify, defend and hold harmless the other party and its officers, directors, agents and employees from and against any claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising out of the indemnifying party's negligence, willful misconduct or breach of this Agreement. The parties shall maintain insurance appropriate to the scope of their obligations under this Agreement, including general liability and workers' compensation where applicable.

Limitation of Liability

Except for liability arising from willful misconduct or gross negligence, neither party shall be liable to the other for indirect, incidental, consequential or punitive damages, and aggregate liability for direct damages shall be limited to the amounts actually paid under this Agreement in the twelve (12) months preceding the event giving rise to the claim.

Records; Audit; Reporting

Party A shall maintain accurate books and records relating to performance under this Agreement and shall provide financial and operational reports to Party B at least or as otherwise agreed. Party B shall have the right to audit such books and records upon reasonable prior notice during normal business hours.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth below or to such other address as either party may designate in writing. Notices shall be effective upon personal delivery, three (3) days after deposit with a nationally recognized overnight carrier, or upon confirmed electronic transmission.

Notice Address - Party A Notice Address - Party B

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles. The parties shall attempt in good faith to resolve disputes through negotiation, and if unresolved, through mediation prior to initiating litigation.

Amendment; Assignment

This Agreement may be amended only by a written instrument executed by both parties. Neither party may assign its rights or delegate its duties under this Agreement without the prior written consent of the other party, except that either party may assign to an affiliate or in connection with a merger, acquisition or sale of substantially all of its assets.

Entire Agreement

This Agreement, including any attachments and schedules referenced herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, understandings and negotiations, whether written or oral.

Miscellaneous

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. The parties acknowledge that they have had the opportunity to seek independent legal counsel and that this Agreement shall be construed without any presumption in favor of or against either party as drafter.

Party A (Printed Name):

By:

Date:

Party B (Printed Name):

By:

Date:

What a Co-Management Business Agreement Is and When It Applies

A Co-Management Business Agreement documents the shared governance, responsibilities, and financial arrangements between two or more parties who jointly manage an enterprise or asset. It allocates decision-making authority, capital contributions, profit and loss sharing, management fees, reporting obligations, and dispute-resolution procedures. Typical provisions include term and termination mechanics, indemnities and insurance, confidentiality, performance metrics, and transfer or buyout rights. The agreement clarifies duties for day-to-day operations and long-term governance to reduce ambiguity and create an enforceable record of each party's rights and obligations.

Why a Clear Co-Management Agreement Matters

A written Co-Management Business Agreement reduces operational disputes, defines financial expectations, and creates audit-ready recordkeeping for tax and regulatory purposes.

Who Typically Signs or Completes This Agreement

Multiple parties with shared control or oversight commonly use co-management agreements; roles differ by industry and scale.

Real estate partners and property managers who co-manage rental portfolios or mixed-use assets.
Healthcare practice groups and management services organizations handling clinical operations and billing.
Financial services JV partners, fund managers, or institutional asset managers sharing oversight.

Identify the signer types carefully to ensure authority and proper execution under company bylaws or organizational documents.

Essential Components to Include in Your Agreement

A professional Co-Management Business Agreement should cover governance, economics, reporting, operational duties, dispute resolution, and exit mechanics in clear, unambiguous language.

Governance

Decision-making authority, voting thresholds, manager appointment and removal, and escalation procedures for deadlocks or urgent decisions.

Economics

Profit/loss allocation, management fees, reimbursement policies, capital call procedures, and distribution waterfall or priority payments.

Reporting

Financial statement cadence, accounting standards, audit rights, and access to books and records for each co-manager.

Operations

Day-to-day responsibilities, vendor selection processes, insurance and maintenance duties, and health/safety compliance where applicable.

Risk & Indemnity

Insurance requirements, indemnity scope, limitation of liability, and caps on damages where permissible by law.

Exit & Transfer

Buy-sell mechanics, right of first refusal, valuation method, and dissolution or winding-up procedures.

Step-by-Step: Completing a Co-Management Business Agreement

Follow these sequential steps to prepare, review, and execute a co-management agreement cleanly and compliantly.

01

Prepare Draft: Assemble core terms and exhibits before circulation.
02

Internal Review: Have legal and finance teams confirm economic and compliance points.
03

Counterparty Review: Exchange edits and track changes for agreement on wording.
04

Execution: Collect signatures, dates, and any required notarization or witness attestations.

Customizing an Online Signing Workflow

Configure roles, authentication, and routing to match the agreement's execution order and compliance needs.

Field	Configuration
Signer Order	Sequential or parallel routing per party authority
Authentication	Email link, SMS code, or advanced verification
Conditional Fields	Show or hide fields based on prior responses
Completion Certificate	Generate audit trail and timestamp on finalize

Technical Considerations for Digital Execution

Choose a platform that supports required authentication, audit trails, and the file formats you use.

File Formats: PDF, DOCX, and fillable templates supported
Integrations: Connectors for CRM, storage, and ERP systems
Compliance: Support for HIPAA, SOC 2, and ESIGN/UETA

Where to Send or File the Executed Agreement

After execution, route copies to stakeholders and maintain a master signed version in secure records.

Internal Records: Legal and finance maintain master signed PDF.
Counterparties: Provide each party a signed copy and execution certificate.
Regulatory Filings: File with state agencies if required by transaction type.
Escrow or Title: Deliver copies to escrow or title firms when tied to real property.

Key Deadlines and Recurring Timing Requirements

Track reporting, notice, and tax-related deadlines tied to the agreement to avoid penalties and preserve rights.

Notice to Terminate:

Typical notice periods run 30–90 days per contractual clause

Financial Reporting:

Quarterly statements and annual audited statements are common

Tax Filings:

Report partnership or JV income per IRS deadlines

Capital Calls:

Specify payment window, often 10–30 days after notice

Review Cadence:

Set regular governance reviews, typically quarterly or annually

eSignature Vendor Comparison for Co-Management Execution

Compare baseline pricing and key compliance features for common eSignature providers; signNow is listed first per platform data.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Real-World Examples of Co-Management Use

These customer experiences illustrate practical outcomes when co-management agreements are executed with clear terms and reliable workflows.

Brian Fitzgibbons, COO — Optica Ventures LLC

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

Contract turnaround time shortened for lease and management agreements.
Having a reusable, signed template reduced administrative follow-up and improved tenant onboarding consistency across managed properties.

Tim Martin, Founder — Martin Properties

I can process and execute all of these documents online with 100% compliance and built-in security.

Mobile and offline signing supported.
This enabled remote property closings, preserved audit trails for investors, and cut manual signature collection delays substantially.

Required Information and Key Data Elements

Parties' Legal Names: Full registered names

Entity Type: LLC, corporation, or individual

Tax ID: EIN or SSN for reporting

Addresses: Physical address for service

Monetary Terms: Fees, contributions, distributions

Execution Info: Signatures, dates, notarization

Common Preparation Mistakes to Avoid

Leaving economic terms vague, such as undefined fee formulas or ambiguous distribution priorities, which creates disputes.
Mismatching legal names or failing to include entity formation details, causing bank or tax reporting rejections.
Skipping required regulatory addenda (for example HIPAA in healthcare), which can lead to compliance violations.
Not specifying authentication or signer authority, which can invalidate electronic signatures or delay acceptance.

Risks and Penalties of Inaccurate or Missing Information

Tax Reporting: Backup withholding 24%

Form Penalties: IRC §6721 late-filing fines apply

I-9 Violations: $281–$2,789 per violation

Contract Disputes: Potential damages and litigation costs

Regulatory Fines: Industry-specific penalties possible

Enforceability: Improper execution may void clauses

Practical Tips for Accurate and Efficient Completion

Apply these practices to reduce execution time and post-signature issues while preserving compliance and auditability.

Use Standard Templates

Start from a vetted template and modify only necessary clauses to reduce drafting errors and lawyer time.

Document Signer Authority

Attach corporate resolutions or officer certifications when an entity signs to confirm signing authority.

Set Clear Reporting Dates

Specify accounting standards and reporting cadence to avoid later disputes over performance or reconciliation.

Preserve Audit Trails

Keep tamper-evident signed copies and audit logs showing timestamps, IPs, and signer authentication methods.

Frequently Asked Questions About Co-Management Agreements

Answers to common execution, enforceability, and compliance questions to help finalize your co-management agreement correctly.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and retention requirements are met.
When is notarization required?
Notarization depends on state law and document purpose—real property deeds and some affidavits typically require notarization; verify with the state notary office.
Do I need a witness?
Witness requirements vary by state and document type. Include witnesses where state law or the agreement itself requires them to ensure validity.
How do we handle PHI or HIPAA concerns?
Attach a HIPAA business associate addendum and limit PHI access. Maintain six-year retention as required by 45 CFR §164.530(j).
What if a party's name doesn't match tax records?
Correct legal names before signing. Mismatched names can trigger IRS backup withholding and reporting errors that may be costly to resolve.
How are disputes typically resolved?
Agreements commonly use mediation followed by arbitration or specified jurisdictional courts. Define venue, choice of law, and escalation steps clearly.

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