Can the disclosure be signed electronically?

Yes, electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the signer demonstrates intent, consents to electronic records, attribution is clear, and the record is retained in reproducible form.

Do I need a notary for the statement?

Not typically required statewide for Colorado, but some counties, buyers, or dealers may request notarization for added assurance. Check county clerk requirements before filing with the DMV.

What if mileage is unknown or exempt?

If mileage is unknown or exempt under statutory exceptions, mark the odometer block accordingly and provide any required explanatory language. Follow federal rules prohibiting misrepresentation.

How long should I keep a signed copy?

Retain the signed disclosure for at least three years after the transfer; consider keeping it seven years for commercial or fleet transactions and follow IRS retention rules for related tax documents (IRC §6501(a)).

What happens if the DMV rejects the form?

You may be asked to submit corrected documentation, a notarized affidavit, or supplemental forms. Retain signed copies and supporting evidence to resolve discrepancies quickly.

Who can I contact about odometer disputes?

Start with the county clerk or Colorado DMV; for suspected fraud, the National Highway Traffic Safety Administration (NHTSA) enforces federal odometer laws and may be contacted for enforcement guidance.

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Colorado Odometer Disclosure Statement

Colorado Odometer Disclosure Statement

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What the Colorado Odometer Disclosure Statement Is

The Colorado Odometer Disclosure Statement documents a vehicle's odometer reading at the time of sale or transfer and accompanies title and registration changes. It provides a written record to help prevent odometer fraud and to ensure accurate disclosure under federal and state law. The statement is commonly completed by private sellers, dealers, or agents and retained with the vehicle title. While the federal odometer law governs accuracy, Colorado uses the statement to support title transactions at the county clerk and motor vehicle office.

Why a Clear Odometer Disclosure Matters

A properly completed Colorado Odometer Disclosure Statement reduces legal risk, protects buyers and sellers from allegations of odometer tampering, and supports accurate title processing with the Colorado Division of Motor Vehicles. It creates a reproducible record that can be used for tax reporting and future resale.

Who Typically Completes This Statement

Common users of the Colorado Odometer Disclosure Statement include private sellers transferring ownership, dealerships completing retail sales, and title service agents processing county filings.

Private sellers transferring a vehicle to an individual buyer for immediate title change and registration.
Franchised and independent dealerships recording odometer readings when preparing retail titles and sale documentation.
Title service providers or attorneys who manage paperwork for fleets, estate sales, or business vehicle transfers.

Each party should keep a signed copy for their records; discrepancies discovered later may require supplemental DMV forms or affidavits.

Step-by-step: Completing the Colorado Odometer Disclosure Statement

Follow these sequential steps to complete the statement accurately and include it with title transfer paperwork.

01

Verify VIN: Confirm VIN on vehicle and title match exactly before filling the form.
02

Record Mileage: Write the exact odometer miles in whole miles; do not estimate.
03

Sign and Date: Seller and buyer sign; note MM/DD/YYYY date of disclosure.
04

Submit with Title: Attach to title transfer documents when filing with the county clerk or DMV.

How to prepare the statement for eSubmission or in-person filing

Set up a clear workflow whether you are using electronic forms or paper submissions to ensure every step is completed and documented.

Field	Configuration
VIN Field	Fixed-length numeric/alphanumeric; validate with checksum if available
Odometer Field	Numeric only; max length 7 digits commonly
Signature Setting	Enable signer identity capture and timestamp
Retention Rule	Store signed copy and audit trail for required retention period

Digital signing and eSubmission considerations

Electronic completion can simplify workflows but must meet legal and DMV requirements for identity and record retention.

Document Format: PDF or scanned PDF
Signer Authentication: Email + access code or stronger methods
Audit Trail: Timestamp, IP, and signer attribution

Confirm the receiving county clerk or Colorado DMV accepts e-signed odometer disclosures; retain electronic audit evidence per legal retention rules.

Typical process for submitting the statement with a title transfer

This sequence describes the common flow from filling the statement to final title issuance.

Prepare Documents: Complete odometer statement and title forms
Signatures Collected: Seller and buyer sign physically or electronically
File with Clerk/DMV: Submit documents at county clerk or via DMV e-filing if available
Receive Title: County issues new title reflecting transfer

Elements a complete Colorado Odometer Disclosure Statement should include

A professional statement contains specific components that make it admissible and acceptable for title processing and future reference.

VIN

Accurate vehicle identification number matching the title and vehicle labels to avoid processing errors.

Odometer Reading

Exact mileage in whole miles, indicated as actual, not actual (if discrepancy), or exempt where statutory exceptions apply.

Disclosure Date

Date of sale or transfer in MM/DD/YYYY that ties the reading to a specific transaction moment.

Seller Information

Full legal name and address for legal notice and tax reporting purposes.

Buyer Information

Full legal name and address to ensure correct title issuance and future contact if needed.

Signatures

Seller and buyer signatures with dates; include notary if required or requested by county.

Supporting documents and file formats to include

Collect companion documents and choose compatible file formats when submitting in person or electronically.

Vehicle Title

Original or properly assigned title required for transfer and often filed with odometer disclosure.

Bill of Sale

Records sale price and terms; useful for tax and proof of transfer.

Notarization (if needed)

Some counties or private parties request notarized signatures for additional assurance.

File Formats

PDF is preferred for eSubmission; maintain a high-resolution scan for legibility.

Recordkeeping and security details to preserve

Audit Trail: Timestamp and signer attribution

File Format: PDF/A preferred for long-term preservation

Encryption: AES-256 at rest

Transport Security: TLS 1.2/1.3 in transit

Access Controls: Role-based signer and admin permissions

Retention Policy: Defined retention schedule and backup

Risks and potential penalties from incorrect disclosures

Civil Liability: Buyer or state action for misrepresentation

Criminal Sanctions: Odometer fraud may carry federal penalties

Title Rejection: County clerk may refuse to process transfer

Tax Reporting Issues: Incorrect records affect state and federal filings

Resale Complications: Future transfers may require affidavits and corrections

Notarization Defect: Missing notarization where required can delay issuance

Common mistakes to avoid

Entering an incorrect VIN or mis-typed mileage that triggers DMV rejection or manual review.
Failing to sign or date the form properly, including missing buyer or seller signature lines.
Using ambiguous mileage terms instead of exact whole miles, causing disputes over accuracy.
Not retaining a signed copy and audit trail, making post-sale disputes harder to resolve.

Real-world examples of statement use

Two representative customer scenarios show how the statement supports title processing and dispute avoidance.

Optica Ventures LLC

A private seller completed the odometer statement before transfer

Entry used whole-mile formatting
The county accepted the packet and the buyer received the new title within three weeks, avoiding a requested affidavit later.

Martin Properties

A property manager used e-signed odometer disclosures for fleet vehicles

Each signer authenticated by email + access code
The firm retained PDF/A copies and audit trails to resolve a subsequent mileage dispute without legal escalation.

Who can sign the statement

Car Seller — Private Owner

A private owner executing a vehicle sale signs to attest to the odometer reading. The seller should provide government ID and retain a signed copy to protect against later misrepresentation claims.

Title Clerk — Dealer or Agent

A dealer's title clerk may complete and sign the disclosure on behalf of the dealership with appropriate authority. Dealers should maintain logs and audit trails demonstrating delegation and signer identity.

How this form differs from related vehicle documents

Compare the Colorado Odometer Disclosure Statement to similar documents to choose the right form for your transaction.

Document Type	Odometer Disclosure	Bill of Sale
Purpose	mileage attestation	proof of sale
Required with Title	often	often
Notarization Typical	optional	optional
Retention Importance	high	high

Timing and deadlines to remember

Meeting timing expectations reduces delays in title issuance and possible penalties.

When to Provide Disclosure:

At point of sale or before title transfer

Title Transfer Filing:

File within local county deadlines for clean processing

Notary/RON Timing:

Complete notarization concurrently with signatures if required

Record Retention Start:

Retention begins on date of disclosure

Responding to Disputes:

Retain records until statute of limitations expires

Key milestones in a title-and-disclosure workflow

Follow these numbered milestones to ensure a smooth disclosure and title transfer process.

01

Prepare Documents

Complete odometer form and title assignment before signatures

02

Collect Signatures

Secure seller and buyer signatures and notarize if applicable

03

Submit to County Clerk

File packet with the county clerk or DMV for processing

04

Receive Issued Title

Confirm new title and retain copies for records

eSignature pricing and capability comparison for completing and storing the statement

When choosing an eSignature provider for odometer disclosures, compare starting price, trial options, bulk send ability, audit trails, HIPAA compliance, and envelope limits.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Tips to complete and keep accurate odometer disclosures

Adopt these practical practices to reduce processing friction and ensure defensible records.

Double-check VIN and Mileage

Confirm vehicle VIN and recorded mileage match title and the vehicle dash before signing to avoid rejection or future disputes.

Prefer Electronic PDFs for Storage

Use searchable PDF/A formats to ensure long-term readability and ease of retrieval during audits or dispute resolution.

Capture Signer Authentication

Record email, IP address, or access-code authentication to strengthen attribution for electronic signatures and reduce later challenges.

Retain Signed Copies

Keep signed documents and audit trails separate from consumer files in secure storage for the recommended retention period.

Frequently asked questions about the Colorado Odometer Disclosure Statement

Answers to common questions on completion, submission, electronic signing, and disputes for this statement.

Need help? Contact support

Can the disclosure be signed electronically?
Yes, electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the signer demonstrates intent, consents to electronic records, attribution is clear, and the record is retained in reproducible form.
Do I need a notary for the statement?
Not typically required statewide for Colorado, but some counties, buyers, or dealers may request notarization for added assurance. Check county clerk requirements before filing with the DMV.
What if mileage is unknown or exempt?
If mileage is unknown or exempt under statutory exceptions, mark the odometer block accordingly and provide any required explanatory language. Follow federal rules prohibiting misrepresentation.
How long should I keep a signed copy?
Retain the signed disclosure for at least three years after the transfer; consider keeping it seven years for commercial or fleet transactions and follow IRS retention rules for related tax documents (IRC §6501(a)).
What happens if the DMV rejects the form?
You may be asked to submit corrected documentation, a notarized affidavit, or supplemental forms. Retain signed copies and supporting evidence to resolve discrepancies quickly.
Who can I contact about odometer disputes?
Start with the county clerk or Colorado DMV; for suspected fraud, the National Highway Traffic Safety Administration (NHTSA) enforces federal odometer laws and may be contacted for enforcement guidance.

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