Can a lease be signed electronically?

Yes. Electronic signatures are legally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes where adopted. Ensure intent, consent, attribution, and retention are documented to meet the ESIGN four-part test.

Is notarization required for a lease?

Most leases do not require notarization to be valid, but some states or specific transaction types may require notarization or witnesses for long-term leases or for recording. Check local rules before relying on notarization as a validity requirement.

What authentication should I use for signing?

Use email or SMS verification for standard risk. For higher-risk leases consider knowledge-based ID checks or multi-factor authentication to strengthen signer attribution and reduce fraud.

How do I correct a signed lease?

If terms must change, create a written amendment signed by all parties. Do not cross out or alter a signed original; amendments preserve auditability and prevent later enforcement disputes.

How long must I keep signed leases?

Keep leases for the full term plus additional years per retention guidance: minimum three years for financial records (IRC §6501(a)), longer for landlord-tenant disputes, and specific healthcare retention if HIPAA applies.

Who can sign on behalf of an entity?

A corporate officer or an agent with written authorization should sign for businesses. Attach a copy of the organizational resolution or power of attorney to demonstrate signing authority.

Electronic Signature
Templates
Real estate
Comfort Suites Lease Agreement

Comfort Suites Lease Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

COMFORT SUITES LEASE AGREEMENT

Parties

This Lease Agreement is entered into between the following parties for the lease of the Premises described below.

Landlord Name Landlord Contact (Address, Phone, Email) Tenant Name Tenant Contact (Address, Phone, Email)

Property Identification

Property Address Parcel / APN Number Legal Description

Term of Lease

The Lease shall commence on and shall terminate on unless sooner terminated in accordance with this Agreement.

Rent and Payments

Monthly Rent

Rent is due on the day of each month. Payments shall be made by the method agreed below. Late rent shall incur a charge of if not received within days after the due date.

Security Deposit Accepted Payment Methods / Instructions

Utilities, Services, and Parking

The parties agree as follows for responsibility of utilities and services (check applicable boxes):

Landlord pays water Tenant pays water

Landlord pays electric Tenant pays electric

Landlord pays gas Tenant pays gas

Landlord pays internet/cable Tenant pays internet/cable

Parking / Garage

Pets

Pets on the Premises: Allowed Not allowed

If allowed, Pet Deposit / Monthly Fee

Maintenance, Repairs, and Condition

Tenant shall keep the Premises in a clean and sanitary condition and shall promptly notify Landlord of any damage or needed repairs. Landlord shall be responsible for routine structural and major system repairs unless damage is caused by Tenant's misuse or neglect. Tenant shall be responsible for minor maintenance and the cost of repairs resulting from Tenant's acts or omissions.

Tenant Maintenance Obligations Landlord Maintenance Obligations

Entry by Landlord and Notice

Landlord may enter the Premises for inspection, repair, or showing to prospective tenants or purchasers upon giving Tenant advance notice except in emergency situations. Advance notice required is days unless otherwise permitted by law.

Insurances and Indemnity

Tenant is required to maintain renter's liability insurance for the duration of the Lease: Yes No

If required, minimum liability coverage

Subletting and Assignment

Subletting or assignment of the Lease by Tenant is Allowed with Landlord's prior written consent Not allowed

Disclosures

The Landlord discloses the following known conditions regarding the Premises (check applicable):

Lead-based paint or lead hazards known: Yes No

Mold or moisture problems known: Yes No

Prior structural damage or repairs known: Yes No

If any disclosure is Yes, describe

Default, Remedies, and Termination

If Tenant fails to pay rent or otherwise breaches a material provision of this Lease, Landlord shall have all remedies available at law or in equity, including but not limited to termination of the Lease, recovery of unpaid rent, costs of repair, and reasonable attorney's fees. Tenant shall have any applicable cure period required by law.

Governing Law; Entire Agreement

This Lease shall be governed by the laws of the state where the Property is located. This Agreement, including any addenda and written attachments executed by the parties, constitutes the entire agreement between the parties concerning the Premises and supersedes all prior agreements and understandings, whether written or oral.

Governing Law State

Miscellaneous

Headings are for convenience only and do not affect interpretation. If any provision is held invalid, the remaining provisions shall remain in full force. Notices shall be delivered to the contact addresses provided above and are effective when received.

Additional Terms / Addenda

Acknowledgment

By signing below, the parties acknowledge that they have read and understand all terms of this Lease, have had the opportunity to ask questions, and agree to be bound by its terms.

Landlord Name:

By:

Date:

Tenant Name:

By:

Date:

What the Comfort Suites Lease Agreement Is and when it applies

The Comfort Suites Lease Agreement is a written contract that records the terms under which a landlord (or property manager) grants possession of a suite to a tenant for a defined term. It sets rent, security deposit, permitted uses, responsibilities for utilities and repairs, and procedures for renewal, termination, and dispute resolution. For hotel-style extended-stay or furnished suite arrangements it also addresses furnishings, housekeeping, and transient-occupancy rules. Properly completed, signed, and stored, the agreement protects both parties and creates enforceable obligations under state contract and landlord-tenant law.

Why a clear Comfort Suites Lease Agreement matters

A complete lease reduces disputes, establishes payment timing and remedies, and clarifies maintenance and insurance responsibilities for both tenant and landlord. It is often required before occupancy and supports lawful security deposit handling and eviction processes.

Who commonly completes the Comfort Suites Lease Agreement

Landlords and property management teams typically prepare the lease; tenants review and sign before moving in.

Landlords and property managers responsible for operations and regulatory compliance, ensuring the agreement reflects local rules and property policies.
Individual tenants or corporate renters who will occupy the suite and accept payment and conduct obligations under the lease.
Third-party agents and franchise representatives who handle bookings, lease administration, or contract templates on behalf of the property owner.

Each signer should retain a copy; use the tenant and landlord contact details in the lease for official notices and legal service.

Typical signers and their roles

Landlord — Owner / Manager

The landlord or authorized property manager signs to grant possession and accepts rent; retain corporate authorization if a business signs. Include mailing address and a named contact for notices; confirm authority if signed by agent or property management company.

Tenant — Individual / Business

The tenant signs to accept the lease terms and pay rent; for corporate tenants, sign with the correct legal entity name and title. Misidentified signatories can render enforcement difficult and may delay security deposit refunds or dispute resolution.

Core sections every professional Comfort Suites Lease Agreement should include

A well-structured lease groups essential terms so rights and duties are clear, enforceable, and simple to reference during the tenancy.

Parties

Full legal names and business entities for landlord and tenant, with contact addresses and an authorized signer for corporate tenants or management companies.

Premises

Precise description of the suite or unit (address, room number, included furnishings) and any parking, storage, or shared amenities included with tenancy.

Term

Start and end dates, renewal options, notice periods for nonrenewal, and interim occupancy rules for early move-in or holdover situations.

Rent & Payments

Amount, due date, accepted payment methods, late fees or grace periods, returned-check fees, and any automatic billing or convenience charges.

Security Deposit

Deposit amount, permissible deductions, itemized accounting process, required interest disclosures (if applicable), and timing for return per state law.

Maintenance & Repairs

Allocation of repair responsibilities, emergency procedures, permitted alterations, and cleaning or housekeeping terms for furnished suites.

Step-by-step: completing and executing a Comfort Suites Lease Agreement

Follow this sequence to reduce errors and ensure all parties can rely on the signed agreement.

01

Gather documents: Collect IDs, corporate authorization, and proof of funds or payment method.
02

Complete fields: Enter names, dates, rent, deposit, and premises description accurately.
03

Sign and date: Each party signs and dates the signature block; witnesses or notarization if required.
04

Distribute copies: Provide signed copies to all parties and retain the original in secure storage.

Document routing and common processing sequence

A standard workflow ensures the lease moves from draft to signed and stored with minimal friction.

Drafting: Landlord or agent prepares the lease and inserts variable fields.
Review: Tenant reviews terms, negotiates changes, and requests amendments.
Execution: Both parties sign electronically or on paper; retain dated copies.
Storage: Store executed lease securely and share to tenant and accounting teams.

Typical e-signature workflow settings for Comfort Suites Lease Agreement

Configure the signing workflow to match internal approvals, authentication needs, and retention policies before sending.

Field	Configuration
Upload document	Start from a PDF template with editable fields for parties and amounts.
Place signature fields	Add signature, initials, date, and optional witness fields where required.
Authentication	Choose email, SMS, or stronger ID verification based on risk.
Reminders & copies	Set automatic reminders and final distribution to accounting and records.

Technical considerations for electronic completion and signing

Use platforms that produce tamper-evident PDFs, capture audit trails, and meet applicable compliance needs for your property type.

File formats: PDF, DOCX supported
Integrations: Connect to CRM and accounting
Authentication: Email, SMS, KBA options

Ensure chosen tools preserve signed documents, provide timestamps and IP logs, and allow export to your records system for compliance and dispute defense.

eSignature vendor comparison for signing the Comfort Suites Lease Agreement

Below is a concise comparison of common eSignature vendors and core pricing/compliance points relevant when executing lease agreements electronically.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Real-world examples of lease execution and administration

These examples show how operators and owners use digital workflows to execute leases and manage related records.

Martin Properties

Martin Properties moved to online execution for suite leases to accelerate occupancy and compliance.

Digital signatures removed mailing delays and improved turnaround by days.
The company now stores signed leases centrally and enforces standardized renewal and deposit procedures across its portfolio, reducing administrative errors and late payments.

Optica Ventures LLC

Optica uses templated lease documents for multiple properties to keep terms consistent across properties.

Templates streamline tenant onboarding and reduce drafting time.
Standardized clauses and a single-signature workflow let the team close new tenancies faster while preserving a clear audit trail for disputes and audits.

Common mistakes to avoid when preparing a Comfort Suites Lease Agreement

Using informal or abbreviated legal names that do not match ID or formation documents, causing enforceability issues.
Failing to enter precise start and end dates in MM/DD/YYYY format, which creates confusion about rent and notice deadlines.
Omitting an inventory list or condition report for furnished suites, leading to disputes over damage and deposit deductions.
Neglecting to document accepted payment methods or preauthorization, resulting in collections delays or returned-payment fees.

Risks and potential penalties from incorrect lease handling

Deposit Penalties: State fines possible

Eviction Delays: Improper notice invalidates filing

Unenforceable Terms: Ambiguous clauses voided

Unauthorized Charges: Tenant disputes and refunds

Recordkeeping Failures: Audit exposure

Incorrect Signatory: Enforcement obstacles

Security and compliance measures for electronic lease execution

Encryption: TLS 1.2/1.3 in transit

At-rest protection: AES-256 encryption at rest

Audit Trail: Timestamps, IP, and actions

Regulatory Coverage: ESIGN and UETA compliant

HIPAA Support: BAA available if needed

Certifications: SOC 2 Type II, ISO 27001

Key timing items to include in the Comfort Suites Lease Agreement

Document explicit deadlines and notice windows to reduce later disputes and ensure regulatory compliance.

Lease Effective Date:

Start date in MM/DD/YYYY format

Rent Due Date:

Monthly due date and any grace period

Security Deposit Return:

State-specific deadline for return and accounting

Termination Notice:

Required notice period for nonrenewal

Renewal Deadline:

Date by which renewal notice must be given

Frequently asked questions about Comfort Suites Lease Agreements

Answers to common questions about signing, notarization, electronic execution, and document retention for lease agreements.

Need help? Contact support

Can a lease be signed electronically?
Yes. Electronic signatures are legally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes where adopted. Ensure intent, consent, attribution, and retention are documented to meet the ESIGN four-part test.
Is notarization required for a lease?
Most leases do not require notarization to be valid, but some states or specific transaction types may require notarization or witnesses for long-term leases or for recording. Check local rules before relying on notarization as a validity requirement.
What authentication should I use for signing?
Use email or SMS verification for standard risk. For higher-risk leases consider knowledge-based ID checks or multi-factor authentication to strengthen signer attribution and reduce fraud.
How do I correct a signed lease?
If terms must change, create a written amendment signed by all parties. Do not cross out or alter a signed original; amendments preserve auditability and prevent later enforcement disputes.
How long must I keep signed leases?
Keep leases for the full term plus additional years per retention guidance: minimum three years for financial records (IRC §6501(a)), longer for landlord-tenant disputes, and specific healthcare retention if HIPAA applies.
Who can sign on behalf of an entity?
A corporate officer or an agent with written authorization should sign for businesses. Attach a copy of the organizational resolution or power of attorney to demonstrate signing authority.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now