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Commercial CMA Agreement

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COMMERCIAL CMA AGREEMENT

This Commercial Comparative Market Analysis Agreement ("Agreement") is made as of by and between Client Name: whose principal address is (the "Client"), and Broker Name: , Broker Firm: whose address is (the "Broker").

RECITALS

WHEREAS, the Client owns, controls or has an interest in certain commercial real property commonly described as (the "Property"); and

WHEREAS, the Broker is experienced in preparing commercial comparative market analyses, market research and pricing opinions for commercial real estate and is duly licensed to provide such services in the jurisdiction in which the Property is located; and

WHEREAS, the Client desires to retain the Broker to prepare a Commercial Comparative Market Analysis ("CMA") in accordance with the terms and conditions set forth herein.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

1. SERVICES

1.1 Scope. Broker shall prepare and deliver to Client a written Commercial Comparative Market Analysis including a market overview, recent comparable transactions, price metrics, recommended list or value ranges, and an executive summary (the "Services"). Broker will base the CMA on public records, commercially available data, Broker's proprietary data and Broker's professional judgment. Broker does not guarantee the accuracy of third-party data and will make commercially reasonable efforts to verify material items.

1.2 Deliverables and Timing. Broker shall deliver the CMA to Client electronically or in hard copy within calendar days after receipt of all required information from Client and payment of any required fee described in Section 2. Broker's failure to meet a delivery date shall not constitute a material breach if caused by circumstances beyond Broker's reasonable control.

2. COMPENSATION

2.1 Fee. Client shall pay Broker a fee for the Services in the amount of $ (the "Fee"), payable as follows:

2.2 Expenses. Client shall reimburse Broker for reasonable, preapproved out-of-pocket expenses (including but not limited to data fees, travel and third-party reports) incurred in connection with the Services upon presentation of receipts or invoices.

3. TERM; TERMINATION

3.1 Term. This Agreement shall commence on the Effective Date and shall continue until the Services are delivered and all obligations are satisfied, unless earlier terminated as provided herein.

3.2 Termination. Either party may terminate this Agreement for convenience upon days' prior written notice. Upon termination, Client shall pay Broker for Services rendered and reasonable expenses incurred through the effective date of termination.

4. CONFIDENTIALITY

4.1 Confidential Information. Each party acknowledges that in connection with this Agreement it may receive confidential or proprietary information ("Confidential Information"). Each party shall maintain the confidentiality of such information and shall not disclose it to third parties except to employees, contractors or professional advisors who need to know and who are bound by confidentiality obligations no less protective than those in this Agreement.

4.2 Exceptions. Confidential Information shall not include information that: (a) is or becomes publicly known through no breach of this Agreement; (b) was lawfully in the receiving party's possession prior to disclosure; or (c) is required to be disclosed by law, provided the disclosing party is given prompt notice and opportunity to seek protective relief.

5. OWNERSHIP; LICENSE

5.1 Ownership. Broker shall retain ownership of all raw data, templates, proprietary methodologies and intellectual property used to create the CMA. Broker grants Client a nonexclusive, nontransferable license to use the delivered CMA solely for Client's internal evaluation of the Property.

5.2 Restrictions. Client shall not publish, distribute, sell or otherwise use the CMA for marketing, listing or resale without Broker's prior written consent. Any permitted redistribution shall include attribution to Broker.

6. REPRESENTATIONS; WARRANTIES

6.1 Broker Representations. Broker represents that it has the requisite expertise and, where applicable, a valid license to perform the Services. Broker does not warrant future market conditions or guarantee any sale, lease or transaction results arising from Client's reliance on the CMA.

6.2 Client Representations. Client represents that it has authority to permit Broker access to the Property data and that the information provided to Broker is true, accurate and complete to Client's knowledge.

7. INDEMNIFICATION; LIMITATION OF LIABILITY

7.1 Indemnification. Each party shall indemnify, defend and hold harmless the other party and its officers, directors and agents from and against any third-party claims arising from that party's breach of this Agreement, negligence or willful misconduct.

7.2 Limitation of Liability. EXCEPT FOR LIABILITY ARISING FROM WILLFUL MISCONDUCT OR GROSS NEGLIGENCE, IN NO EVENT SHALL EITHER PARTY'S AGGREGATE LIABILITY UNDER THIS AGREEMENT EXCEED THE FEES PAID BY CLIENT TO BROKER UNDER THIS AGREEMENT.

8. NOTICES

All notices required or permitted under this Agreement shall be in writing and delivered by hand, nationally recognized overnight courier, or certified mail (return receipt requested) to the addresses set forth below or to such other address as a party may specify in writing.

9. AMENDMENTS; WAIVER

This Agreement may be amended only by a written instrument signed by both parties. No waiver of any provision shall be effective unless in writing and signed by the party against whom the waiver is asserted. A failure or delay in exercising any right shall not constitute a waiver.

10. GOVERNING LAW; VENUE

This Agreement shall be governed by and construed in accordance with the laws of the state or jurisdiction where the Property is located, without regard to its conflicts of law principles. The parties consent to the exclusive venue of the state and federal courts located in that jurisdiction for any dispute arising out of or relating to this Agreement.

11. MISCELLANEOUS

11.1 Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations and understandings.

11.2 Severability. If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect and the invalid provision shall be reformed only to the extent necessary to make it enforceable.

11.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument. Signatures delivered electronically or by facsimile shall be binding.

SIGNATURES

Client:

By:

Date:

Broker:

By:

Date:

Enter text✕

What the Commercial CMA Agreement Is and when it applies

A Commercial CMA Agreement is a written contract that engages a broker or valuation professional to prepare a Comparative Market Analysis (CMA) for a commercial property. It defines parties, the property scope, deliverables (market comps, rent/price opinions, adjustments), confidentiality obligations, and any compensation or fee terms. The agreement also sets timing for draft and final reports, data sources used, and limitations of liability. While not a substitute for an appraisal, a CMA Agreement documents expectations so buyers, sellers, and advisors understand valuation assumptions and permitted uses of the analysis.

Why a Commercial CMA Agreement matters for commercial transactions

A clear CMA Agreement aligns client and broker on scope, data sources, timing, and fees, reducing misunderstandings during negotiations and due diligence.

Why a Commercial CMA Agreement matters for commercial transactions

Who typically signs a Commercial CMA Agreement

Typical users include professionals and parties involved in commercial property valuation and transactions.

  • Commercial brokers and appraisers preparing market analyses for clients
  • Property owners and asset managers ordering valuation support for pricing or disposition
  • Investors, lenders, and tenant representatives requesting market comparables and rent/price guidance

The agreement is often adapted to the party role (owner, buyer, lender, or broker) and whether the CMA will be shared externally.

Primary elements to include in a professional Commercial CMA Agreement

A complete agreement balances legal clarity and operational detail so the CMA can be produced, delivered, relied on appropriately, and archived.

Parties

Full legal names and roles of client, broker, and any third-party contributors; specify capacity (agent, consultant, lender).

Property

Complete property identification: address, parcel ID, unit numbers, and any relevant lease or ownership details used in the analysis.

Scope

Define the CMA scope: comparables range, rent or sale opinion, occupancy assumptions, and excluded tasks (no formal appraisal unless stated).

Methodology

Explain valuation methods, data sources, adjustments, and any statistical techniques so recipients understand how conclusions were reached.

Confidentiality

Confidential treatment of proprietary data and redistribution limits for the CMA report; include permitted recipients and duration.

Deliverables

Specify report format, delivery method (electronic, printed), timeline, fee structure, and revision limits.

Step-by-step: completing the Commercial CMA Agreement

Follow these sequential steps to prepare, review, and finalize the agreement with minimal rework.

  • 01
    Prepare draft: Populate parties, property, and scope fields before sharing.
  • 02
    Review terms: Confirm fee, confidentiality, and deliverable timing with all stakeholders.
  • 03
    Secure signatures: Obtain signatures from authorized signers using eSignature or wet ink as required.
  • 04
    Deliver CMA: Send final report per the agreed delivery method and retain execution copies.

How to set up the online workflow for a CMA engagement

Configure the digital process to ensure correct routing, authentication, and archival of the executed agreement and CMA report.

Field Configuration
Upload Document Use PDF or DOCX; lock non-editable sections before sending
Signer Order Set sequential or parallel signing based on authority
Authentication Select email, SMS, or advanced signer verification
Archival Enable audit trail and store final PDF with metadata

Technical and integration considerations for electronic CMA workflows

Confirm platform capabilities for secure signing, audit trails, and integrations before e-submitting agreements.

  • Integrations: Salesforce, NetSuite, Google Workspace
  • File formats: PDF, DOCX, Excel
  • Authentication: Email, SMS, KBA options

Choose tools that meet your compliance needs and allow reliable export of signed documents and metadata for recordkeeping.

Typical routing and submission process for the signed CMA Agreement

This sequence shows a common path from document creation to final delivery and archival.

  • Create agreement: Upload and position signature and initial fields
  • Send to signers: Route via email links or direct invite
  • Sign electronically: Signers authenticate and approve the document
  • Archive copy: Save signed PDF and audit trail in repository

Common timelines and delivery expectations for CMA engagements

Timelines vary by scope and data availability; set explicit deadlines in the agreement to manage expectations.

Initial draft delivery:

Typically 5–10 business days after agreement execution

Revision window:

Allow 2–5 business days for client comments and adjustments

Final report delivery:

Within 3 business days after approval of draft

Fee payment terms:

Specify due date (e.g., net 30) and accepted payment methods

Retention start:

Retention period begins on the Effective Date

Key milestones from engagement to archival

Track these numbered stages to monitor progress and ensure timely delivery of the CMA and related records.

01

Engagement Signed

Agreement executed and funds or retainer confirmed

02

Data Collection

Broker obtains leases, comps, and market data

03

Draft Review

Client reviews preliminary findings and requests changes

04

Final Delivery

Signed report delivered and archived with audit trail

Common mistakes to avoid when preparing a Commercial CMA Agreement

  • Vague scope language that leaves deliverables undefined and leads to scope creep or disputes later.
  • Failing to identify authorized signers; unsigned or incorrectly signed agreements may be unenforceable.
  • Not documenting data sources or adjustment rationale, making the CMA hard to defend in lender or purchaser reviews.
  • Ignoring record retention requirements, which complicates audits and regulatory compliance for later reviews.

Risks and legal consequences of errors in the CMA Agreement

Breach claims: Client may assert contract or negligence claims
Payment disputes: Unclear fee terms can lead to withheld payments
Regulatory scrutiny: Misstated data may trigger compliance reviews
Confidentiality breach: Unauthorized disclosures risk litigation
Invalid signature: Improper execution can render agreement void
Tax implications: Incorrect records complicate audits and filings

Security and compliance considerations for executed CMA Agreements

Encryption transit: TLS 1.2/1.3
Encryption rest: AES-256
Certifications: SOC 2 Type II, ISO 27001
HIPAA support: BAA available if required
Audit trail: Timestamped events and metadata
Access control: SSO and role-based permissions

Comparing eSignature vendors for CMA Agreement workflows (signNow listed first)

Vendor selection affects per-user costs, bulk sending, audit capabilities, HIPAA support, and envelope limits; compare features against your workflow volume and compliance needs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Verify Verify Verify Verify
Bulk Send & Envelope Cap Yes; no envelope cap Yes; 100 envelopes/user/year Yes; verify cap Yes; verify cap No; verify
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

FAQs and troubleshooting for Commercial CMA Agreements

Answers to common execution, legality, and recordkeeping questions when using electronic workflows for CMA Agreements.


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