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Commercial Contract for Contractor in Texas

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COMMERCIAL CONSTRUCTION CONTRACT

THIS COMMERCIAL CONSTRUCTION CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at (“Contractor”) and , having an address at (“Owner”).

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK: Contractor shall provide all labor and materials, and perform all work necessary for the completion of the residence, structure, or improvements as described in the drawings and specifications signed by both Owner and Contractor (“Project”) and more particularly described as

Such drawings and specifications are hereby made a part of this Contract. Drawings and specifications shall contain a scale drawing showing the shape, size, and dimensions of the construction and equipment together with a description of the work to be done, materials to be used, and the equipment to be used or installed.

2. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site").

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before .

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. SOIL CONDITIONS: Contractor shall have no responsibility for the condition of the soils at the Work Site.

6. SURVEY AND TITLE: If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor.

7. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties.

8. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work.

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work.

9. PROGRESS PAYMENTS:

A. Owner shall make progress payments on account of the contract price to Contractor, on the basis of applications for payment submitted to by Contractor as the work progresses.

B. Progress payments may be withheld if:

1. Work is found defective and not remedied;

2. Contractor does not make prompt and proper payments to subcontractors;

3. Contractor does not make prompt and proper payments for labor, materials, or equipment furnished to Contractor;

4. A subcontractor is damaged by an act for which Contractor is responsible;

5. Claims or liens are filed with regard to the project; or

6. In the opinion of Contractor's work is not progressing satisfactorily.

10. FINAL PAYMENT:

A. Owner shall make final payment to Contractor within days after the work is completed.

B. Owner, by making payment, waives all claims except those arising out of the following...

C. Contractor, by accepting final payment, waives all claims except those previously made in writing.

11. LATE PAYMENT/DEFAULT: Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

12. CONTRACTS DOCUMENTS:

A. The contract documents on which the agreement between Owner, , and Contractor is based, that contain the plans and specifications in accordance with which the work is to be done are as follows:

13. DESIGNATION OF ARCHITECT/ENGINEER:

The for above-described project is , having an office at .

14. DUTIES AND AUTHORITY OF ARCHITECT/ENGINEER:

The duties and authority of the architect/engineer are as follows:

A. General Administration of Contract. The primary function of the is to provide the general administration of the contract.

B. Inspections, Opinions, and Progress Reports. He/she shall keep familiar with the progress and quality of the work by making periodic visits to the work site.

15. RESPONSIBILITIES OF OWNER:

A. Owner shall give all instructions to Contractor through ; shall furnish all necessary surveys for the work; and shall secure and pay for easements as necessary.

16. RESPONSIBILITIES OF CONTRACTOR:

A. Responsibility for and Supervision of Construction.

B. Discipline and Employment.

C. Furnishing of Labor, Materials, etc.

D. Payment of Taxes and Procurement of Licenses and Permits.

E. Compliance with Construction Laws and Regulations.

F. Responsibility for Negligence of Employees and Subcontractors.

G. Warranty of Fitness of Equipment and Materials.

H. Furnishing of Samples and Shop Drawings.

I. Clean-up.

17. RIGHT TO CURE: Contractor shall have the right to cure a defect before Owner may file any action in court against Contractor.

18. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, Owner shall pay Contractor for additional work done in rebuilding or restoring the Project to its prior condition.

19. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent.

20. INTERPRETATION:

A. Interpretation of Documents.

B. Entire Agreement.

C. Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Texas.

21. ATTORNEYS’ FEES AND COSTS: If any party to this Contract brings a cause of action against the other party, the prevailing party shall be entitled to recover reasonable attorney fees and court costs.

22. PERFORMANCE:

A. Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant to this Contract.

B. All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws.

C. Contractor agrees to remove all debris and leave the premises in broom clean condition.

23. TIME OF ESSENCE; EXTENSION OF TIME

A. All times stated in this agreement or in the contract documents are of the essence.

B. The times stated in this agreement or in the contract documents may be extended by a change order from for such reasonable time as he/she may determine.

24. SUBCONTRACTORS

A. Contractor agrees to furnish , prior to execution, with a list of names of subcontractors.

B. A subcontractor, for the purposes of this agreement, shall be a person with whom Contractor has a direct contract for work at the project site.

C. Contractor agrees not to employ a subcontractor to whose employment reasonably objects.

D. All contracts between Contractor and subcontractors shall conform to the provisions of the contract documents.

25. MANDATORY ARBITRATION

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto.

Prior to arbitration, the parties shall try to resolve disputes by mediation.

A demand for arbitration shall be made within the following time limits:

26. INSURANCE

A. Contractor's Liability Insurance.

B. Owner's Liability Insurance.

C. Property Damage Insurance on Work Site.

D. Waiver of Work Site Property Damage Claims to Extent of Insurance Coverage.

27. CORRECTING WORK

Contractor shall correct any defects appearing within from the date of issuance of a certificate of substantial completion.

28. WORK CHANGES

A. Owner reserves the right to order work changes in the nature of additions, deletions, or modifications.

B. All changes will be authorized by a written change order signed by Owner or by as Owner's agent.

C. Work shall be changed only as set out in the written change order.

D. Any adjustment in the contract price shall be determined by mutual agreement or arbitration.

29. TERMINATION

A. Contractor's Termination. Contractor may, on days written notice to Owner and terminate this agreement.

B. Owner's Termination. Owner may, on days notice to Contractor, terminate this agreement.

30. NO WAIVER The failure of either party to insist upon performance shall not be construed as waiving any terms and conditions.

31. WARRANTY: Contractor's warranty shall be limited to defects in workmanship within the scope of work performed and known within one (1) year from the date hereof.

32. NO WORK COMMENCED: Contractor and Owner affirm that:

(a) no work of any kind has commenced or been performed on the Property;

(b) no labor or materials have been ordered or furnished for use in such construction; and

(c) no contracts or agreements for the furnishing of labor, materials, or services have been executed.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

OWNER:

Signature

Print Name

Date

Certificate of Registration Number

Name and Address of License Holder

Date

Enter text✕

What the Commercial Contract for Contractor in Texas Is

A Commercial Contract for Contractor in Texas is a written agreement that sets the legal relationship between a contracting business and a hiring party for commercial work. It defines parties, scope of work, schedule, payment terms, insurance and licensing requirements, risk allocation, change-order procedures, and termination rights. While many terms are negotiable, a properly drafted contract clarifies expectations, preserves lien and warranty rights, and creates evidence for dispute resolution. This guide explains required fields, state-specific considerations for Texas, e-signature validity, and practical steps to complete and store the agreement securely.

Why a Clear Commercial Contract Matters

A clear contract reduces dispute risk, supports payment and lien rights, and documents compliance with licensing and insurance obligations. It provides enforceable remedies for breach and an evidentiary record for claims or regulatory review.

Why a Clear Commercial Contract Matters

Who Typically Uses This Contract and Why

Typical users prepare or sign this contract when engaging commercial construction, renovation, or services for business properties.

  • General contractors and subcontractors managing scope, schedule, and payment expectations for commercial projects.
  • Property owners, developers, and property managers hiring contractors to define deliverables and liability allocation.
  • Project managers and procurement officers documenting vendor obligations, insurance, and compliance with local regulations.

Use the document to reduce ambiguity, preserve lien rights, and create a reproducible record whether executed electronically or on paper.

Typical Signers and Their Roles

General Contractor

Primary signing party responsible for performing work, subcontracting, maintaining required licenses, carrying insurance, and accepting payment terms. The contractor typically warrants workmanship and follows the project schedule and change-order procedures.

Hiring Party

Property owner or business entity that approves scope, authorizes payments, and provides access. The hiring party is responsible for timely payments, acceptance testing, and issuing notices required under the agreement.

Step-by-Step: How to Complete the Contract

Complete the contract in the order below to reduce rework and confirm each party’s obligations before execution.

  • 01
    Prepare Document: Assemble scope, exhibits, and insurance certificates.
  • 02
    Verify Parties: Confirm legal names and signing authority.
  • 03
    Agree Payment: Set amounts, schedule, and retainage.
  • 04
    Execute and Retain: Sign, date, and store final copies for records.

Routing and Submission Overview

Common routing steps show how the contract moves from draft to executed copy, whether handled in-person or electronically.

  • Drafting: Attorney or project manager prepares a draft with exhibits attached.
  • Review: Parties review terms, request edits, and agree on changes.
  • Execution: Signatures are applied, witnessed, or notarized if required by state or lender.
  • Distribution: Each party receives a fully executed copy and stores it for retention.

How to Configure an Online Contract Workflow

When completing the contract online, set fields, authentication, and routing to match your internal approvals and recordkeeping needs.

Field Configuration
Signature Field Place required signer fields in role-based order
Date Field Auto-fill effective date or require manual entry
Authentication Use email or SMS code; add KBA for higher assurance
Distribution Send final PDF to all parties and archive

Technical Requirements for Digital Completion

Digital completion requires PDF/DOCX support, signer authentication, and an audit trail to preserve evidence of execution.

  • File Formats: PDF and DOCX supported
  • Authentication: Email, SMS, or advanced methods
  • Integrations: CRM, ERP, cloud storage

Choose tools that provide tamper-evident final PDFs, audit logs, and secure storage to meet legal and procurement requirements.

eSignature Vendor Pricing and Feature Snapshot

Basic pricing and common feature availability for popular eSignature vendors. signNow is listed first per comparison guidelines.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Essential Contract Clauses to Include

A well-structured contractor contract contains clear clauses for performance, payment, risk allocation, and administration. Cover these six elements.

Parties

Identify legal entity names, addresses, and authorized signatories to ensure enforceability and proper notices.

Scope

Define deliverables, locations, standards of performance, and attach technical exhibits such as plans and schedules.

Payment

Specify price, invoicing cycle, retainage, accepted payment methods, and remedies for late payment.

Insurance

State required coverages, limits, certificate holder details, and timing for proof of insurance.

Warranties

Include workmanship warranties, warranty period, cure obligations, and remedies for defective work.

Termination

Describe termination for convenience and for cause, notice periods, and settlement of outstanding payments.

Required Information and Quick Field Checklist

Contractor Name: Legal entity name
Hiring Party: Legal entity name
Scope Summary: Work description
Payment Terms: Amount and schedule
License / Insurance: Numbers and limits
Signatures: Signed by authorized reps

Key Dates and Timing Expectations

Track effective dates, notice windows, payment due dates, and statutory filing windows relevant to the contract lifecycle.

Effective Date:

When obligations begin; use MM/DD/YYYY

Notice Periods:

Typically 7–30 days for cure notices

Payment Due Dates:

Follow invoice terms, commonly Net 30

Lien Filing Window:

Varies by state; verify Texas Property Code

Record Retention:

Keep for statutory retention periods

Common Contract Risks and Possible Consequences

Breach Damages: Monetary liability
Mechanic's Lien: Lien or foreclosure risk
License Loss: Regulatory penalties
Withholding Liability: Tax consequences
Indemnity Exposure: Expanded third-party claims
Delay Costs: Liquidated damages

Practical Tips for Accurate and Efficient Completion

These best practices reduce ambiguity, speed approval, and make the contract easier to enforce.

Define Deliverables Precisely
Use measurable milestones, specify materials and standards, and attach drawings or schedules. Clear acceptance criteria reduce disputes and accelerate payment.
Use Standard Exhibits
Attach insurance certificates, warranty forms, and change-order templates. Standard exhibits make reviews faster and ensure consistent protections across projects.
Confirm Signing Authority
Document that signers have authority to bind entities. For corporations, include title lines and, if needed, a board resolution or company certificate.
Preserve Audit Trail
When e-signing, retain timestamps, signer identity evidence, and final PDFs. An audit trail supports enforceability under ESIGN and UETA.

Real-World Examples of Electronic Contract Use

These customer examples show how electronic workflows help execute contractor agreements while preserving compliance and speed.

Optica Ventures — Operational Efficiency

Optica used online signatures to replace paper approvals and speed closing of vendor contracts.

  • Rapid signer adoption across teams.
  • Brian Fitzgibbons, COO at Optica Ventures LLC, said, "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Martin Properties — Remote Execution

Martin Properties executed site contracts remotely during off-hours to avoid delays.

  • Mobile and offline signing enabled faster turnarounds.
  • Tim Martin, Founder of Martin Properties, noted he could process and execute documents online with 100% compliance and built-in security.

FAQs and Troubleshooting for Contract Completion and Signing

Answers to frequent questions about enforceability, notarization, e-signatures, notices, and amendment procedures for contractor contracts.


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