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Commercial Financing Services Contract

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Commercial Financing Services Contract

This Commercial Financing Services Contract ("Agreement") is entered into as of by and between Lender: , with principal place of business at , and Service Provider: , with principal place of business at .

RECITALS

WHEREAS, Lender is engaged in the business of providing commercial financing, including but not limited to loans, credit facilities and related financial accommodations; and

WHEREAS, Service Provider possesses the expertise and resources to perform loan origination support, underwriting, documentation, servicing and related financing support services (collectively, the "Services"); and

WHEREAS, the parties desire to set forth the terms and conditions under which Service Provider will provide such Services to Lender.

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. Definitions

Capitalized terms used in this Agreement shall have the meanings set forth in this Section unless the context otherwise requires. "Agreement" means this Contract and any schedules or exhibits attached. "Confidential Information" means nonpublic information disclosed by a party that is designated confidential or that a reasonable person would understand to be confidential given its nature and the circumstances of disclosure.

2. Scope of Services

Service Provider shall provide the Services described in Schedule A attached hereto and incorporated by reference. Services shall include, without limitation: origination support, borrower due diligence, credit analysis, preparation of financing documentation, coordination of closings, and post-closing loan servicing as requested by Lender. Service Provider shall perform Services in accordance with commercially reasonable standards and applicable law.

3. Fees and Payment

3.1 Compensation. As compensation for the Services, Lender shall pay Service Provider the fees set forth in Schedule B. Fees may include origination fees, servicing fees, success fees, and reasonable out-of-pocket expenses. Origination Fee: $

3.2 Invoicing; Payment Terms. Service Provider shall invoice Lender monthly or as otherwise agreed. Lender shall pay undisputed invoices within days of receipt. Disputed amounts shall be raised in writing within ten (10) days and the undisputed portion shall remain payable.

3.3 Taxes. Fees are exclusive of taxes. Each party shall be responsible for its own taxes, except that Lender shall withhold taxes if required by applicable law.

4. Term and Termination

4.1 Term. This Agreement shall commence on the Effective Date and continue for an initial term of unless earlier terminated in accordance with this Agreement.

4.2 Termination for Cause. Either party may terminate for material breach if the breaching party fails to cure such breach within thirty (30) days after written notice specifying the breach.

4.3 Termination for Insolvency. Either party may terminate immediately upon the commencement of insolvency, receivership, or bankruptcy proceedings by or against the other party.

5. Confidentiality

5.1 Duty. Each party shall hold Confidential Information of the other in strict confidence and shall not disclose such information except to its employees, agents or advisors who have a need to know and are bound by confidentiality obligations no less restrictive than those in this Agreement.

5.2 Exceptions. Confidential Information does not include information that is (a) publicly known through no wrongful act of recipient; (b) rightfully received from a third party without restriction; or (c) independently developed without use of the disclosing party's Confidential Information.

6. Representations and Warranties

6.1 Mutual. Each party represents and warrants that it is duly organized, has authority to enter this Agreement, and the execution and performance will not violate any agreement or law to which it is subject.

6.2 Service Provider. Service Provider represents that it will perform the Services in a professional manner consistent with industry standards and that it possesses all required licenses and approvals.

7. Compliance with Laws

Each party shall comply with all applicable laws, rules and regulations in connection with its performance under this Agreement, including anti-money laundering, sanctions and licensing requirements. Service Provider shall implement and maintain policies reasonably designed to ensure compliance.

8. Indemnification

Service Provider shall indemnify, defend and hold harmless Lender and its affiliates from and against any third-party claims, losses, liabilities, costs and expenses (including reasonable attorneys' fees) arising out of Service Provider's breach of this Agreement, negligence, willful misconduct, or violation of applicable law in the performance of Services.

9. Limitation of Liability

Except for liabilities arising from willful misconduct, gross negligence, fraud, or indemnification obligations, neither party shall be liable to the other for any consequential, incidental, special or punitive damages, and each party's aggregate liability shall be limited to the total fees paid to Service Provider under this Agreement during the three (3) months preceding the event giving rise to the claim.

10. Records; Audit Rights

Service Provider shall maintain complete and accurate records relating to the performance of Services for a period of three (3) years following termination. Lender shall have the right, upon reasonable notice, to audit such records during normal business hours to verify fee calculations and compliance.

11. Notices

All notices, requests, consents, claims, demands and other communications hereunder shall be in writing and delivered to the addresses set forth below or such other address as a party may designate by notice:

12. Amendments; Waiver; Counterparts

Any amendment or modification of this Agreement must be in writing and signed by authorized representatives of both parties. No failure or delay by either party in exercising any right shall constitute a waiver of that right. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

13. Governing Law; Venue

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction selected in the field below, without regard to its conflict of laws principles. The parties submit to the exclusive jurisdiction of the state and federal courts located in that jurisdiction for the resolution of disputes.

14. Entire Agreement

This Agreement, together with any schedules or exhibits, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and understandings, whether written or oral, relating to such subject matter.

15. Severability

If any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect, the remainder of the Agreement shall remain in full force and effect and shall be construed so as to effectuate the intent of the parties to the fullest extent permitted by law.

Miscellaneous

Lender — Printed Name:

By:

Date:

Service Provider — Printed Name:

By:

Date:

Enter text✕

What a Commercial Financing Services Contract Is

A Commercial Financing Services Contract is a written agreement that sets forth terms between a business seeking financing and a provider of commercial finance services, such as loan origination, underwriting, servicing, or brokered financing. The contract typically identifies the parties, describes the financing product, specifies consideration, repayment terms, fees, representations and warranties, covenants, events of default, remedies, and any collateral or security interests. This agreement establishes roles and responsibilities for funding, servicing, notice procedures, confidentiality, and governing law, and it may require ancillary documents like security agreements, UCC-1 financing statements, or disclosure schedules.

Why a Clear Financing Contract Matters

A well-drafted Commercial Financing Services Contract reduces ambiguity about pricing, repayment, collateral, and default remedies, protects parties’ rights, and helps ensure regulatory and tax compliance.

Why a Clear Financing Contract Matters

Who Typically Prepares or Signs This Contract

The contract is used by professionals across lending, finance, and corporate legal teams who manage commercial credit relationships.

  • Lenders and credit funds — banks, nonbank lenders, and specialty finance firms preparing standard loan documents and servicing terms.
  • Borrowing businesses — middle-market companies, startups with receivable financing, and commercial tenants arranging capital.
  • Intermediaries and advisors — brokers, finance consultants, and attorneys coordinating negotiations and documentation.

Parties often involve counsel for negotiation and compliance checks before execution; signatory authority should be confirmed in advance.

Core Sections to Include in the Contract

A professional Commercial Financing Services Contract organizes obligations clearly and includes standard commercial protections to reduce enforceability and operational risk.

Parties

Full legal names, entity type, and contact details for lender, servicer, borrower, and any guarantors, including jurisdiction of formation and tax identification.

Scope

Description of the financing product (term loan, line of credit, factoring), eligible receivables or collateral, and permitted uses of proceeds to avoid ambiguity.

Payment Terms

Repayment schedule, interest rate mechanics, fee structure, prepayment rights, and default interest provisions to govern cash flows clearly.

Security

Collateral description, security interest perfection steps (UCC-1 filing), escrow mechanics, and priorities among creditors where applicable.

Representations & Covenants

Borrower and lender promises (authority, solvency, compliance) plus ongoing covenants such as financial reporting and restrictions on liens.

Default & Remedies

Events of default, cure periods, acceleration rights, remedies, alternative dispute resolution, and how costs and counsel fees are allocated.

Step-by-Step: How to Complete and Execute the Contract

Follow this sequence from draft to execution to ensure accurate records, valid signatures, and timely funding.

  • 01
    Draft: Assemble terms, exhibits, and supporting schedules; identify required approvals and signatures.
  • 02
    Review: Legal and credit review for representations, covenants, and perfection mechanics.
  • 03
    Sign: Execute with authorized signatories and required witnesses or notarization, using e-signature where permitted.
  • 04
    Fund & Record: Release funds per wiring instructions and file UCC-1 or other recordings to perfect security interests.

Configuring an Online Signing Workflow

Set up an e-sign workflow that enforces signing order, required fields, and identity verification appropriate for financing documents.

Field Configuration
Signing Order Define sequential or parallel signing to control flow.
Authentication Use email + SMS code or higher KBA for high-value finance documents.
Required Fields Mark signature, date, and key financial fields as mandatory to prevent incomplete execution.
Audit Trail Enable detailed logs for IP, timestamps, and signer actions.

Where to Send and How Parties Receive Documents

Clarify routing and delivery so each party gets the correct document version and proof of execution.

  • Originator Upload: Lender or counsel uploads final PDF with fillable fields.
  • Assign Signers: Add each signer’s email and designate signer role and order.
  • Signer Authentication: Use email link with SMS token or stronger KBA where required.
  • Distribution: Send final signed copies to all parties and custodial storage.

Technical and Integration Considerations for eSubmission

Choose a signing platform that supports required authentication, audit trails, and file formats for financing documents.

  • File Formats: PDF and DOCX are standard for legal preservation.
  • Integrations: Connectors to CRM, ERP, or document management reduce manual tasks.
  • Authentication: Options: email, SMS, KBA, or advanced signer methods.

Ensure the chosen platform supports compliance needs (audit trail, retention, and, if required, HIPAA or 21 CFR Part 11 controls).

Typical Deadlines and Time-Sensitive Dates

Commercial financing contracts include execution, funding, reporting, and tax-related deadlines; track these in the contract schedule.

Effective Date:

When obligations begin; set in MM/DD/YYYY format.

Funding Date:

Date funds must be wired; often within 1–5 business days of execution.

Repayment Start:

First payment due date and periodic schedule.

Default Cure Period:

Contract-specified period for curing default before remedies.

Tax Reporting:

1099-NEC/1099-MISC deadlines apply where payments are reportable (see IRS rules).

Key Milestones from Negotiation to Recordation

Track these sequential milestones to coordinate legal, credit, and operational actions.

01

Negotiation Complete

Final terms agreed and draft prepared for review.

02

Execution

Authorized signatories execute the final agreement.

03

Funding

Lender disburses funds per wiring instructions.

04

Perfection

UCC-1 or other filings recorded to perfect collateral interests.

Common Mistakes to Avoid

  • Using informal or abbreviated entity names that differ from formation documents and impede security perfection.
  • Leaving key monetary or schedule fields blank or ambiguous, which can lead to disputes or unenforceable terms.
  • Failing to attach required exhibits (fee schedules, collateral lists, or UCC descriptions) that define obligations and priorities.
  • Relying on weak signer authentication for high-value deals where stronger identity proofing or notarization is appropriate.

Penalties and Legal Risks from Errors

Tax Penalties: IRC §6721 penalties for incorrect information returns.
I-9 Violations: Civil fines possible under 8 CFR §274a.2
Unperfected Security: Loss of priority on collateral against other creditors.
Breach Claims: Litigation risk and damages exposure.
Regulatory Noncompliance: Fines or administrative action in regulated sectors.
Reputational Risk: Trust and counterparty relationships may suffer.

Vendor Pricing Snapshot for eSignature and Document Workflows

This vendor comparison lists typical starting prices and feature availability relevant to signing and managing Commercial Financing Services Contracts.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Real-World Examples of Digital Execution

These customer snapshots show practical outcomes when financing documents are executed and managed digitally.

Optica Ventures (Brian Fitzgibbons)

Optica streamlined document handling for investor deals using online signing.

  • The interface simplified external counterparty signing.
  • As a result, the team reduced turnaround time for executed financing agreements and improved traceability of signatures for audit purposes.

Tech Data (Bob Dutkowsky)

Tech Data integrated e-sign workflows into revenue processes to speed approvals.

  • Integration reduced manual routing steps.
  • This allowed the company to accelerate funding cycles, improve internal customer service, and shorten time-to-revenue in high-volume financing workflows.

Download, Export, and Supporting Document Options

After execution, preserve the contract and related files in multiple formats for legal, tax, and operational use.

Export Formats

Save final executed agreements as PDF/A for long-term preservation and as DOCX for editable internal records when needed.

Certificates

Retain a signing certificate or audit trail showing timestamps, IP addresses, and authentication methods for evidentiary support.

Supporting Docs

Attach exhibits such as UCC-1 filings, security descriptions, fee schedules, and borrowing base reports to the executed file.

Secure Storage

Store copies in encrypted document repositories with role-based access controls and retention rules.

Required Contract Data at a Glance

Entity Names: Exact registered names
Identification: EIN or SSN
Monetary Terms: Principal, rates, fees
Collateral: Detailed descriptions
Signatures: Authorized signers and dates
Governing Law: Chosen jurisdiction

Frequently Asked Questions About Execution and Validity

Answers to common questions about electronic execution, enforceability, and practical steps to avoid problems when using Commercial Financing Services Contracts.


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