Parties
Full legal names of landlord and tenant, including any DBA or entity type, so the agreement ties to the correct legal entities.
A formal acceptance clarifies start dates, condition, and responsibilities, lowering the chance of later disputes, misapplied rent obligations, and surprise repair claims. It creates a dated, signed record that supports enforcement and accounting.
The signed acceptance should be retained by both parties and distributed to accounting, property operations, and legal files.
Full legal names of landlord and tenant, including any DBA or entity type, so the agreement ties to the correct legal entities.
Exact address, suite number, and measured square footage or exhibit reference so the accepted space is unambiguous and auditable.
A concise statement of the premises condition at delivery, listing completed repairs, punch-list items, and any agreed landlord work.
Clear lease effective date and rent commencement date so payment obligations and term calculations are consistent.
Any outstanding landlord obligations or tenant allowances with timelines and escalation steps if not completed.
Designated signature lines for authorized signatories with printed names, titles, and dates to establish attribution and authority.
| Field | Configuration |
|---|---|
| Signing Order | Sequential or parallel, depending on approvals required |
| Authentication | Email plus SMS code for medium assurance |
| Reminders | Automatic reminders at 3 and 7 days |
| Retention Policy | Export to document management after execution |
Ensure the platform can export signed PDFs with a tamper-evident audit trail, and integrates with back-office systems for accounting and lease administration.
State or enter the formal effective date for the lease and obligations
Confirm when rent payments commence, often the effective or a specified rent commencement date
Complete joint inspection and document within 5 business days of delivery
Require countersigned acceptance within specified days, commonly five to ten business days
Deliver any required recorded attachments or landlord liens within agreed timeframe
Lease terms finalized; move to execution and exhibit preparation
Lease and acceptance signed by authorized parties
Joint condition review and punch-list creation
Tenant takes possession and rent obligations begin
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Martin Properties processed move-ins online with consistent acceptance documentation, reducing turnaround time and keeping compliance records up-to-date.
A small investment firm standardized acceptance forms to ensure consistent condition records across multiple assets.