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Commercial Lease Contract

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COMMERCIAL LEASE CONTRACT

This Commercial Lease Contract ("Lease") is entered into as of by and between , a party hereinafter referred to as "Lessor," and , hereinafter referred to as "Lessee."

RECITALS

WHEREAS, Lessor is the lawful owner of certain commercial real property located at (the "Premises");

WHEREAS, Lessee desires to lease from Lessor, and Lessor desires to lease to Lessee, certain space within the Premises for the Permitted Use defined below under the terms and conditions set forth herein; and

WHEREAS, the parties intend that this Lease establish the respective rights and obligations of the parties with respect to the Premises for the Lease Term described below.

NOW, THEREFORE, in consideration of the mutual covenants contained in this Lease and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows:

1. DEFINITIONS

Certain capitalized terms used in this Lease have the following meanings: "Lease Year" means each consecutive twelve (12) month period beginning on the Commencement Date or an anniversary thereof. "Premises" means the area described above and further identified in Exhibit A attached hereto and incorporated herein. "Permitted Use" means the operation of .

2. LEASED PREMISES; TERM

2.1 Premises. Lessor hereby leases to Lessee and Lessee hereby leases from Lessor the Premises described above, together with appurtenant rights of ingress and egress as described herein.

2.2 Term. The initial lease term ("Term") shall commence on and shall expire on unless earlier terminated in accordance with this Lease.

3. RENT; ADDITIONAL CHARGES

3.1 Payment. Lessee shall pay Base Rent to Lessor in advance on the first day of each calendar month at the address set forth for notices or at such other place as Lessor designates in writing. Lessee shall also be responsible for its proportionate share of Taxes, Operating Expenses and Utilities as set forth in this Lease.

3.2 Late Payment. If any installment of Rent is not received within days after its due date, Lessee shall pay Lessor a late charge equal to and interest on the overdue amount at the lesser of 1.5% per month or the maximum rate permitted by law.

4. USE, COMPLIANCE AND OCCUPANCY

4.1 Permitted Use. Lessee shall use the Premises solely for the Permitted Use and for no other purpose without the prior written consent of Lessor, which consent shall not be unreasonably withheld where the proposed use is consistent with zoning and this Lease.

4.2 Compliance. Lessee shall comply with all applicable laws, ordinances, rules, regulations, permits and licenses pertaining to the use, condition or occupancy of the Premises. Lessee shall not commit or permit any waste, nuisance or hazardous material release on the Premises.

5. MAINTENANCE; REPAIRS; ALTERATIONS

5.1 Maintenance and Repairs. Except as expressly provided, Lessee shall, at its sole cost and expense, maintain the Premises in good order and repair, including interior finishes, fixtures and equipment. Lessor shall be responsible for structural repairs to foundations, exterior walls and roof, unless damage is caused by Lessee's negligence or willful act.

5.2 Alterations. Lessee shall not make any material alterations, improvements or additions to the Premises without Lessor's prior written consent, which consent shall not be unreasonably withheld for non-structural work. All permitted alterations shall be performed at Lessee's expense and in a good and workmanlike manner in compliance with applicable law. Unless Lessor instructs otherwise in writing, fixtures and alterations shall remain with the Premises at the expiration or earlier termination of this Lease.

6. INSURANCE; INDEMNITY

6.1 Insurance. Lessee shall maintain, at Lessee's expense, commercial general liability insurance with limits not less than per occurrence and property insurance covering Lessee's personal property and trade fixtures. Lessor shall maintain property insurance covering the building as reasonably required by lender or market practice.

6.2 Indemnity. Lessee shall indemnify, defend and hold harmless Lessor and its agents from and against any claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising out of (a) Lessee's use or occupancy of the Premises, (b) any breach by Lessee of this Lease, or (c) any negligent or willful act or omission of Lessee or its agents, invitees or contractors.

7. DEFAULT; REMEDIES

7.1 Events of Default. The following events shall constitute an Event of Default by Lessee: (a) failure to pay Rent or other charges within the time provided after any applicable notice and grace period; (b) failure to perform any other covenant or obligation of Lessee and failure to cure such nonmonetary default within thirty (30) days after written notice (or if such default cannot reasonably be cured within thirty (30) days, within a commercially reasonable time); or (c) abandonment of the Premises.

7.2 Remedies. Upon the occurrence of an Event of Default, Lessor shall have all rights and remedies available at law or in equity, including the right to terminate this Lease, recover possession, recover damages, and pursue specific performance. No remedy shall be exclusive and the exercise of one remedy shall not preclude the exercise of any other.

8. ASSIGNMENT AND SUBLETTING

Lessee shall not assign this Lease or sublet the Premises or any portion thereof without the prior written consent of Lessor, which consent shall not be unreasonably withheld for financially responsible assignees or subtenants whose intended use complies with the Permitted Use. Any assignment or subletting without consent shall be void and shall constitute an Event of Default. Notwithstanding consent to assignment, Lessee shall remain primarily liable under this Lease unless released in writing by Lessor.

9. CONDEMNATION; DAMAGE OR DESTRUCTION

9.1 Condemnation. If the whole or a material part of the Premises is taken by eminent domain, Lessor may terminate this Lease as of the date title vests in the condemning authority by written notice to Lessee. Any award shall belong to Lessor; provided that Lessee may recover separately for its leasehold improvements and relocation costs to the extent permitted by law.

9.2 Damage. If the Premises are damaged by casualty, Lessor shall, subject to insurance proceeds and the extent of damage, use reasonable efforts to restore the Premises. If restoration cannot be completed within days, either party may elect to terminate this Lease by written notice to the other party.

10. TAXES AND ASSESSMENTS

Lessee shall pay, when due, all taxes, assessments, utility charges and other governmental impositions attributable to Lessee's use of the Premises and to Lessee's personal property. Lessee shall timely pay any business personal property taxes assessed against Lessee's trade fixtures, equipment or inventory.

11. ACCESS; INSPECTION

Lessor and its agents shall have the right to enter the Premises upon reasonable notice during normal business hours to inspect the Premises, make necessary repairs, or show the Premises to prospective buyers or tenants; provided that Lessor shall use commercially reasonable efforts to minimize interference with Lessee's business.

12. NOTICES

All notices required or permitted under this Lease shall be in writing and shall be deemed delivered when personally delivered, sent by nationally recognized overnight courier, or three (3) days after deposit in the United States mail, postage prepaid, certified or registered, return receipt requested, addressed as follows (or to such other address as either party may designate by notice):

13. GOVERNING LAW; DISPUTE RESOLUTION

This Lease shall be governed by and construed in accordance with the laws of the state in which the Premises are located without regard to conflict of law principles. Any dispute arising out of or relating to this Lease shall be resolved by binding arbitration administered in the county where the Premises are located, unless the parties agree otherwise in writing. Judgment upon any award may be entered in any court of competent jurisdiction.

14. ENTIRE AGREEMENT; SEVERABILITY; AMENDMENTS; WAIVER; COUNTERPARTS

14.1 Entire Agreement. This Lease, together with any exhibits or schedules attached hereto, constitutes the entire agreement between the parties with respect to the Premises and supersedes all prior negotiations, understandings and agreements, whether written or oral.

14.2 Severability. If any provision of this Lease is held invalid or unenforceable, the remaining provisions shall remain in full force and effect and shall be construed so as to effectuate the intent of the parties as nearly as possible.

14.3 Amendments; Waiver. No amendment, modification or waiver of any provision of this Lease shall be effective unless in writing and signed by both parties. The failure of either party to enforce any right shall not constitute a waiver of that or any other right.

14.4 Counterparts. This Lease may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Facsimile or electronic copies of signatures shall be binding for all purposes.

15. MISCELLANEOUS PROVISIONS

15.1 Subordination and Attornment. This Lease shall be subject and subordinate to any ground lease or mortgage affecting the Premises, provided that Lessee's attornment shall be conditioned on the purchaser or mortgagee not materially altering Lessee's rights under this Lease.

The parties have executed this Lease as of the date first written above.

Lessor (Print Name):

By:

Date:

Lessee (Print Name):

By:

Date:

Enter text✕

What a Commercial Lease Contract Is and When It Applies

A Commercial Lease Contract is a legally binding written agreement that sets the terms for occupancy of non-residential property, including rent, term length, permitted uses, maintenance obligations, insurance, and default remedies. Unlike residential leases, commercial leases allocate risk and negotiation points between sophisticated parties and frequently include clauses on subleasing, assignment, tenant improvements, and indemnities. The contract defines who pays utilities, property taxes, and common area charges, and it may require separate security instruments, guarantees, or additional insurance. Parties typically negotiate provisions to reflect business needs, zoning, and local law.

Why a Clear Commercial Lease Contract Matters

A precise lease reduces dispute risk, clarifies financial obligations, and preserves business continuity by spelling out rights, renewals, and remedies under state law and applicable commercial practice.

Why a Clear Commercial Lease Contract Matters

Who Typically Prepares and Signs a Commercial Lease

Legal, financial, and facilities stakeholders should review the final contract before execution to confirm obligations and mitigate enforceability issues.

  • Property owners, real estate managers and asset managers negotiating rent, repairs, and permitted uses for commercial space.
  • Business tenants and corporate real estate teams securing occupancy terms, build-outs, and sublease rights.
  • Commercial brokers and attorneys drafting or reviewing provisions to align the agreement with market practice and local law.

Core Elements to Include in a Professional Commercial Lease Contract

A complete lease organizes business terms into discrete clauses so rights and duties are clear for both parties and enforceable under state contract and property law.

Parties

Identify landlord and tenant by full legal names and business entity types, including address and contact for notices; include authorized signatory names and titles.

Premises

Describe the exact leased space with address, suite numbers, rentable area, and any reserved common areas or parking rights; add an exhibit floor plan when practical.

Term & Renewal

State lease commencement date, fixed term or month-to-month, renewal options, notice windows, and rent adjustments tied to CPI or fixed increases.

Rent & Charges

Specify base rent, payment frequency, late fees, CAM/common area charges, property taxes, insurance pass-throughs, and how reconciliations occur.

Use & Alterations

Define permitted tenant uses, signage rules, zoning compliance, and approval process and restoration requirements for tenant improvements or build-outs.

Default & Remedies

List events of default, cure periods, landlord remedies, indemnities, limitation of liability, and any guarantor or security deposit terms.

Step-by-Step: How to Complete and Execute a Commercial Lease

Follow these sequential steps to reduce negotiation friction and ensure a clean executed record.

  • 01
    Prepare Draft: Assemble terms, exhibits, and insurance certificates.
  • 02
    Review & Negotiate: Exchange redlines among counsel and stakeholders.
  • 03
    Finalize Document: Confirm exhibits, rent schedule, and signatures lines.
  • 04
    Execute and Distribute: Obtain signatures, notarize if required, and deliver final copies to parties.

Configuring an Online Signing Workflow for a Lease

Set up consistent workflow steps so each lease follows the same authentication, signing order, and archival path.

Field Configuration
Authentication Method Email link or SMS code; use stronger auth for high-value leases
Signature Order Sequential signing for landlord then tenant, or parallel if negotiated
Template Controls Lock non-editable clauses and expose fillable fields only
Storage Location Save final PDF to secure cloud repository and retain audit trail

Where to File, Send, and Deliver the Executed Lease

Identify the correct recipients and destinations for signed copies, recorded instruments, and supporting documents.

  • Send to Parties: Distribute executed copies to landlord, tenant, and brokers
  • Record or File: Record only if required by local law for long leases or real property interests
  • Lender Notice: Provide copies to mortgagee when covenants or subordination clauses require notice
  • Store Securely: Archive signed PDF, exhibits, and audit trail in records management system

Technical Considerations for Electronic Signing and Distribution

Confirm the vendor supports audit trails, secure storage, and any industry-specific compliance such as HIPAA or 21 CFR Part 11 if applicable; test workflows before production use.

  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace
  • File Formats: PDF and DOCX accepted for templates
  • Authentication: Email, SMS, KBA, or SSO options

Comparing eSignature Vendors for Commercial Lease Workflows

Pricing and core capabilities vary across providers; the table below summarizes starting price and common feature availability to help with selection.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Varies Varies Varies Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Practical Tips to Ensure an Accurate and Enforceable Lease

Follow standard drafting and review practices to reduce ambiguity and litigation risk.

Use Clear Definitions
Define key terms such as 'Premises', 'Operating Expenses', and 'Business Days' to avoid later interpretive disputes; consistent usage prevents contradictions across exhibits.
Attach Exhibits
Include floor plans, rent schedules, and work scopes as exhibits; exhibits incorporated by reference become part of the contract and clarify obligations.
Limit Ambiguity
Avoid vague obligations like 'reasonable repairs' without standards; specify response times, contractors' qualifications, and cost allocation.
Preserve Audit Trail
When using e-signatures, retain timestamps, signer emails, IP addresses, and version history to support enforceability under ESIGN and UETA.

Key Risks and Consequences of an Incorrect or Incomplete Lease

Monetary Damages: Tenant liable for unpaid rent
Loss of Possession: Landlord may pursue eviction remedies
Liability Exposure: Undefined indemnities increase risk
Tax Issues: Incorrect treatment of rent or improvements
Insurance Gaps: Missing coverage triggers claims denial
Enforceability: Improper signatures may invalidate clauses

Common Drafting Mistakes to Avoid

  • Failing to attach or reference exhibits creates confusion about obligations and scope of premises.
  • Using inconsistent definitions (e.g., 'rentable area' vs 'usable area') leads to disputes over payment obligations.
  • Leaving renewal mechanics vague can result in unintended short-term tenancies or missed notice windows.
  • Neglecting to align insurance and indemnity clauses with local law increases exposure on casualty or liability claims.

Real-World Examples of Commercial Lease Execution

These examples show how practical changes and e-signature workflows helped organizations execute leases more reliably.

Martin Properties

Opted for online execution to streamline multi-party signings and remote tenant onboarding.

  • Quick mobile signing enabled concurrent landlord and tenant signatures.
  • The firm reported consistent, auditable records and simpler delivery of executed leases to property managers and lenders without in-person meetings.

Optica Ventures LLC

Standardized lease templates reduced negotiation cycles across similar retail spaces.

  • Templates included locked clauses and fillable rent schedules.
  • Standardization helped legal and operations teams execute agreements faster while keeping critical terms consistent across the portfolio.

Typical Signatories and Their Roles

Landlord — Property Manager

The landlord or its authorized agent signs to grant possession and enforce lease covenants; the signatory should have authority documented via corporate resolution or power of attorney when signing for an entity.

Tenant — Authorized Officer

A tenant's authorized officer or director signs on behalf of the business; signing authority should be confirmed and the signer's title recorded to validate corporate commitments.

Security and Compliance Considerations for Lease Documents

Encryption: AES-256 at rest
In Transit: TLS 1.2/1.3
Audit Trail: IP, timestamp, action log
HIPAA: BAA required for PHI
21 CFR Part 11: Support for FDA-regulated records
Access Controls: SSO, roles, multi-factor auth

Common Dates and Notice Deadlines to Track

Establish a calendar with key dates to avoid inadvertent breaches or missed exercise windows for renewals and notices.

Lease Effective Date:

Date obligations and rent calculations begin

Rent Commencement:

When tenant must start paying base rent

Payment Due Dates:

Monthly or periodic rent due dates and grace periods

Security Deposit Return:

Local law deadlines for returning deposit after termination

Renewal Notice Period:

Typical 60–90 day notice required for renewals

Key Milestones from Negotiation to Occupancy

Track these sequential milestones to coordinate fit-out, delivery, and rent commencement.

01

Term Negotiation

Agree on rent, term, and major obligations

02

Execution

Obtain signatures and countersignatures from all parties

03

Tenant Improvements

Complete build-out and obtain required approvals

04

Possession Delivery

Landlord delivers premises and tenant begins occupancy

Frequently Asked Questions About Commercial Lease Contracts

Answers to common questions about signing, validity, notarization, amendments, and storage for commercial leases.


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