Can this agreement be signed electronically?

Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and retention requirements are met.

Who may sign on behalf of an entity?

An authorized officer, manager, or agent with documented authority should sign. For corporations, use the officer’s title; for LLCs, use the manager or authorized member as indicated in formation documents.

Is notarization required for leases?

Not typically required for most leases, but certain states or specific clauses (e.g., deed-related documents) may require notarization; check state rules before execution.

How do I correct a signed agreement?

If minor changes are needed, execute an amendment signed by all parties. Avoid manual alterations to executed copies; use an amendment or superseding agreement to maintain an auditable record.

What if names or parties are incorrect?

Incorrect party names can invalidate enforcement or payment instructions. Execute a corrective amendment or re-execute the agreement with accurate legal names to avoid disputes.

Which eSignature plan supports mass sending?

Bulk send and high-volume workflows are typically available on advanced tiers. signNow’s Business Premium and Site License tiers include bulk send or usage-based options for high-volume needs.

Electronic Signature
Templates
Real estate
Commercial Lease Listing Agreement

Commercial Lease Listing Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

COMMERCIAL LEASE LISTING AGREEMENT

This Commercial Lease Listing Agreement (the Agreement) is made effective as of by and between:

Owner (Principal)

Owner Name Owner Contact Owner Address for Notices

Owner Phone

Owner Email

Broker / Listing Agent

Broker Name Firm / Agency

Broker License No.

Broker Phone

Broker Email / Notice Address

Property Identification

Property Address:

Suite / Unit

Parcel / APN

Legal Description

Listing Terms

Listing Type (select one or more as applicable): Exclusive Right to Lease Exclusive Agency Open Listing

Listing Commencement Date

Listing Expiration Date

Commission and Compensation:

Commission Percentage

Alternative Flat Fee (if applicable)

Commission shall be earned and payable: upon execution of a lease agreement; and/or upon commencement of tenant occupancy.

Protection Period: If a lease is entered into within days after expiration or termination of this Agreement for a tenant introduced by Broker during the Listing Period, Owner shall owe Broker the commission described above.

Commission Split / Cooperating Broker Instructions

Broker Authority & Marketing

Owner grants Broker authority to market, advertise, and show the Property, to place signage, to maintain keys and lockboxes, and to authorize cooperating brokers to show the Property. Owner authorizes the following marketing actions:

Placement of on-site signage Use of lockbox Professional photography/floor plans

Marketing Budget / Owner Contribution Marketing Plan Details

Tenant Improvements; Leasing Incentives

Owner may authorize tenant improvements, allowances, concessions or free rent as an inducement to lease. Any such expenditures shall be approved in writing by Owner prior to commitment by Broker. Specify allowances or caps below:

Tenant Improvement Allowance Owner Responsibility for TI / Incentives

Expenses, Costs & Disclosures

Advertising and promotional expenses: Owner to pay Broker to pay

Advertising Cap (if Owner pays)

Environmental & condition disclosures (check applicable): Owner is aware of hazardous materials or contamination Owner is aware of prior material property damage or structural defects

Environmental Details / Disclosures

Representations, Indemnity & Liability

Owner represents and warrants that Owner has full authority to enter into this Agreement and to lease the Property, that Owner will disclose all material facts affecting the Property, and that there are no undisclosed leases, agreements, or encumbrances that would materially impair Owner's ability to perform. Owner agrees to indemnify and hold Broker harmless from liabilities, claims, damages, and costs, including reasonable attorneys' fees, arising from Owner's breach of this Agreement, misrepresentations, or failure to disclose material facts.

Broker's liability for any claim arising out of this Agreement shall be limited to actual direct damages and shall exclude consequential, punitive or special damages, except for damages resulting from Broker's willful misconduct or gross negligence.

Default; Termination; Remedies

This Agreement may be terminated by mutual written agreement or by either party upon material breach by the other if the breaching party fails to cure such breach within 30 days after written notice. Termination shall not relieve Owner of obligations to pay commissions earned prior to termination. In the event of dispute, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs.

Notices

Owner Notice Address Broker Notice Address

Governing Law; Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of the state identified below. This Agreement constitutes the entire agreement between the parties regarding the listing of the Property and supersedes all prior agreements and understandings, whether written or oral. This Agreement may be amended only by written instrument executed by both parties.

Governing Law State

Dispute Resolution Mediation Arbitration

Miscellaneous

Successors and Assigns: This Agreement shall inure to the benefit of and be binding upon the parties and their respective heirs, successors, permitted assigns and legal representatives. If any provision of this Agreement is held invalid, the remaining provisions shall remain in full force and effect.

Additional Terms or Special Provisions

Owner Printed Name:

By:

Date:

Broker Printed Name:

By:

Date:

What the Commercial Lease Listing Agreement Is

A Commercial Lease Listing Agreement is a written contract that authorizes a broker or agent to market, show, and secure tenants for a commercial property on behalf of an owner. It defines the listing period, commission or fee structure, permitted marketing activities, exclusive or non-exclusive agency rights, and any owner obligations such as property access and disclosures. The agreement frames what constitutes a procured tenant, the broker’s duties, and how offers are to be presented. It is used when an owner wants a formal, enforceable arrangement for leasing commercial real estate.

Why a Clear Listing Agreement Matters

A well drafted Commercial Lease Listing Agreement reduces disputes by defining roles, compensation, timelines, and acceptance procedures. It clarifies exclusivity, marketing scope, commission triggers, and termination rights so owners and brokers share consistent expectations and measurable obligations.

Who Typically Completes This Agreement

The agreement is completed whenever an owner engages a broker or when a brokerage documents its scope of services for a commercial property.

Commercial property owners and investors who need a broker to market and lease space, including single-asset owners and REIT managers.
Commercial real estate brokers and brokerage firms documenting agency, commission structure, and showing responsibilities for prospective tenants.
Property managers and asset managers coordinating leasing strategy across multiple properties or portfolios.

Accurate completion helps owners, brokers, and legal counsel avoid misinterpretation and speeds tenant procurement and lease execution.

Step-by-step: Completing the Commercial Lease Listing Agreement

Follow these steps to complete the form accurately and ensure the listing is enforceable and actionable.

01

1. Identify parties: Enter owner and broker legal names exactly as on business records.
02

2. Describe property: Provide full street address, suite number, and parcel identifier if available.
03

3. Set term: Specify listing start and end dates in MM/DD/YYYY format.
04

4. Define commission: State percentage, flat fee, or earned-on-execution trigger clearly.

How to configure a digital listing workflow

Set up the online workflow to collect signatures, capture dates, and route copies to stakeholders automatically.

Field	Configuration
Signature Field	Require signer name and drawn signature
Date Field	Auto-fill current date or allow manual edit
Routing Order	Set broker then owner signer sequence
Notifications	Email copies to owner, broker, and property manager

Where completed agreements are sent and stored

Define distribution so executed copies reach owners, brokers, and property records without manual steps.

Owner Delivery: Send final signed PDF to owner's designated email and archive folder.
Broker Records: Retain a signed copy in the brokerage CRM and document management system.
Property Manager: Provide a copy to on-site management for tenant coordination.
Accounting: Forward to accounts payable for commission tracking and invoicing.

Digital delivery and signing: platform considerations

Choose a platform that supports PDF/Word import, audit trails, and secure storage for signed listing agreements.

File formats: PDF, DOCX and editable templates supported
Integrations: Connects to CRM, NetSuite, Google Workspace
Authentication: Supports email, SMS code, or stronger options

Key elements every professional listing agreement should include

Include these components to create a clear, enforceable Commercial Lease Listing Agreement that defines compensation, duties, and timelines.

Parties Identified

Full legal names and contact details for the owner and the brokerage, including license numbers where required by state law or brokerage policy.

Property Description

Precise address, unit/suite numbers, square footage, zoning designation, and any exclusions so both parties know the exact space being listed.

Term and Exclusivity

Listing start and end dates plus whether the listing is exclusive, non-exclusive, or exclusive with carve-outs for owner-solicited tenants.

Compensation

Commission percentage or flat fee, payment timing, whether paid on lease execution or tenant occupancy, and handling of concessions or side deals.

Broker Duties

Permitted marketing activities, showing procedures, tenant prequalification responsibilities, and reporting cadence to the owner.

Termination & Dispute

Termination rights, notice requirements, jurisdiction for disputes, and any post-termination commission protections for procured tenants.

Required information fields at a glance

Owner Name: Legal entity

Broker Name: License number

Property Address: Full street address

Listing Term: Start and end dates

Commission: Percent or flat fee

Signatures: Signed and dated

Common mistakes that delay leasing

Leaving ownership as a DBA or abbreviated name, which creates uncertainty over who can receive commission or enforce the agreement.
Vague commission triggers such as 'reasonable efforts' instead of explicit events like 'upon lease execution' or 'upon tenant occupancy.'
Not specifying exclusivity or carve-outs, leading to competing claims when the owner finds a tenant independently.
Failing to record or distribute executed copies promptly so sales, property management, and accounting lack a consistent reference.

Risks and potential legal consequences

Breach claims: Contract damages possible

Commission disputes: Litigation or arbitration risk

Incorrect party: Payments may be unenforceable

Unclear term: Ambiguity invites disputes

Missing signatures: Document may be invalid

Tax reporting: Reporting errors trigger penalties

Practical tips to complete agreements accurately and efficiently

Adopt consistent processes and document controls to reduce errors and speed execution across listings.

Use full legal names and license numbers

Always enter the owner and broker using their exact legal entity names and include the broker’s state license number when required. This prevents payment disputes and verifies authority under state licensing rules.

Specify commission triggers clearly

Define whether commissions are earned on lease execution, tenant occupancy, or upon a signed letter of intent. Address prorations, renewals, and holdover tenant scenarios to avoid ambiguity.

Distribute executed copies immediately

Send signed PDFs to owner, broker, property manager, and accounting to ensure consistent records and timely commission processing. Maintain an auditable storage location.

Document marketing scope

List permitted advertising channels, signage rules, and owner obligations for access and utilities. Clear scope prevents disputes about marketing activities or unauthorized concessions.

Typical timing and deadlines related to the listing process

Keep common timeframes in mind to meet obligations and trigger compensation events.

Listing Effective Date:

Date when broker authority and exclusivity begin

Offer Response Window:

Owner should specify number of days to accept or reject offers

Security Deposit Deadline:

Date by which tenant must deliver deposit upon lease execution

Commission Payable Date:

When the broker’s fee is due per agreement terms

Recordation/Notice:

If required, identify timeframe to record or file documents

Real-world examples and outcomes

Illustrative examples show how listing agreements are used and the operational benefits of clear terms.

Martin Properties — Local Brokerage

A small regional owner used a clear exclusive listing to streamline tenant outreach and reduce vacancy time.

Broker secured tenant prequalification early to shorten negotiations.
The well defined commission trigger and showings protocol produced faster lease execution and fewer disputes about earned commissions.

Optica Ventures — Portfolio Manager

A portfolio manager standardized listing agreements across assets to centralize reporting and commission tracking.

Central templates reduced variance between brokers.
Consistent terms simplified accounting, expedited payments, and improved visibility into pipeline metrics across multiple properties.

eSignature vendor comparison for executing listing agreements

Common buyer criteria for executing Commercial Lease Listing Agreements electronically. signNow is listed first for direct feature comparison across vendors.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card	Varies by promotion	Varies by promotion	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions and troubleshooting

Answers to common questions about signing, authority, and technical issues for Commercial Lease Listing Agreements.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and retention requirements are met.
Who may sign on behalf of an entity?
An authorized officer, manager, or agent with documented authority should sign. For corporations, use the officer’s title; for LLCs, use the manager or authorized member as indicated in formation documents.
Is notarization required for leases?
Not typically required for most leases, but certain states or specific clauses (e.g., deed-related documents) may require notarization; check state rules before execution.
How do I correct a signed agreement?
If minor changes are needed, execute an amendment signed by all parties. Avoid manual alterations to executed copies; use an amendment or superseding agreement to maintain an auditable record.
What if names or parties are incorrect?
Incorrect party names can invalidate enforcement or payment instructions. Execute a corrective amendment or re-execute the agreement with accurate legal names to avoid disputes.
Which eSignature plan supports mass sending?
Bulk send and high-volume workflows are typically available on advanced tiers. signNow’s Business Premium and Site License tiers include bulk send or usage-based options for high-volume needs.

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