Can a requisition be executed electronically?

Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when intent, consent, attribution, and record retention requirements are met.

Do landlords require notarization for the requisition?

Not usually. Notarization is rarely required for the requisition itself, but some states or specific attachments (e.g., guaranties, powers of attorney) may require notarization or witnesses.

Who must sign the requisition?

An authorized representative of the tenant should sign. Provide a corporate resolution or power of attorney when the signer’s authority is not evident from public filings.

What if information changes after submission?

Submit an updated requisition or an addendum noting changes. Mark the revision date and retain prior versions for audit and retention purposes.

Are Remote Online Notarizations (RON) acceptable?

RON is accepted where state law permits and the notary follows identity-proofing and audio-video recording requirements; verify state RON status before relying on it.

How long should I keep requisition records?

Retain requisition files for the lease term plus at least three years, and follow industry-specific requirements such as IRS (IRC §6501) or HIPAA (45 CFR §164.530(j)) where applicable.

Electronic Signature
Templates
Real estate
Commercial Lease Requisition

Commercial Lease Requisition

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

COMMERCIAL LEASE REQUISITION

Landlord Name: Tenant Name:

Property Identification

Street Address Suite / Unit / Floor Parcel / APN Number Legal Description Rentable Area (sq. ft.)

Parties and Contact Information

Landlord Contact Tenant Contact

Lease Term and Key Dates

Lease Term (years):

Commencement Date: Month Day Year

Expiration Date: Month Day Year

Possession Date: Month Day Year

Financial Terms

Base Rent (per month) Rent Payment Terms Security Deposit Late Fee / Interest on Past Due Rent

Tenant Improvements and Requisitions

Tenant Improvement Allowance: Tenant Construction Responsibility:

Description of Requested Requisitions and Improvements

Construction Commencement: Month Day Year

Substantial Completion: Month Day Year

Utilities, Maintenance, and Repairs

Utilities Paid By: Landlord Tenant Shared/Other

Maintenance and Repairs (Describe responsibilities)

Insurance and Indemnity

Tenant shall maintain commercial general liability of at least per occurrence and name Landlord as additional insured: Yes No

Insurance Certificates Required

Environmental / Hazardous Materials

Is Tenant aware of presence of Hazardous Materials on the Premises? Yes No

If Yes, provide details

Conditions Precedent and Approvals

Permits and Approvals Required

Certificate of Occupancy necessary prior to opening: Yes No

Default, Remedies and Legal Provisions

Default: Failure by Tenant to pay Rent within the time allowed, or material breach of substantial lease obligations, shall constitute an event of default. In the event of default, Landlord may pursue all remedies available at law or in equity, including termination, acceleration of rent, and recovery of costs, including reasonable attorneys' fees.

Remedies Cumulative: All remedies provided in this Requisition and the Lease are cumulative and not exclusive; any exercise of one remedy shall not preclude the exercise of others.

Governing Law: This Requisition and any Lease derived from it shall be governed by and construed in accordance with the laws of the state in which the Property is located.

Entire Agreement: This Requisition, when executed by both parties, shall set forth the Tenant's requisition requests and obligations. Any resulting Lease shall contain an entire agreement clause providing that the Lease supersedes all prior negotiations and agreements.

Representations and Certifications

Tenant represents and warrants that Tenant has the full right and authority to enter into this Requisition and perform the obligations set forth herein; Tenant further certifies that all information provided in this Requisition is true and correct to the best of Tenant's knowledge.

Additional Provisions / Notes

Signatures and Certification

By signing below, the parties acknowledge that this Commercial Lease Requisition constitutes Tenant's formal requisition requests and that, upon acceptance by Landlord, these requests will be incorporated into negotiations and used to prepare Lease documentation. Each party affirms that the signatory is authorized to execute this Requisition on behalf of the named party.

Landlord (Print Name):

By:

Date:

Title:

Tenant (Print Name):

By:

Date:

Title:

What a Commercial Lease Requisition Is and when it’s used

A Commercial Lease Requisition is a preparatory document landlords or property managers use to collect standardized information and supporting materials from a prospective commercial tenant before drafting or executing a lease. It gathers details such as tenant legal name, authorized signatories, intended use of premises, lease term, insurance requirements, financial statements, references, and special build-out needs. Using a requisition helps ensure the lease drafter includes accurate clauses, confirms compliance with zoning and building rules, and speeds underwriting and approval by collecting required documents in one package.

Why a Commercial Lease Requisition matters for the leasing process

A clear requisition reduces negotiation friction, prevents omissions that cause cost or delay, and creates a single source of truth for lease drafting and due diligence. It improves accuracy for rent, term, and legal entity data and helps underwriters and counsel review background materials efficiently.

Typical users and stakeholders who complete the requisition

Parties involved in preparing and submitting a Commercial Lease Requisition vary by transaction size and complexity.

Prospective Tenant Operations Manager — Completes business-use details, insurance evidence, and authorized signatory information for legal review.
Landlord Leasing Agent — Uses the form to collect uniform tenant data and route materials to leasing counsel and asset managers.
Legal Counsel or Broker — Reviews submitted materials, requests clarifications, and instructs lease drafting based on requisition responses.

A well-structured requisition aligns expectations across leasing, legal, finance, and facilities teams and reduces follow-up cycles.

Essential sections to include in a professional Commercial Lease Requisition

A complete requisition groups tenant identification, lease terms, financial information, space use details, compliance items, and attachments so reviewers can make decisions without repeated requests for data.

Tenant ID

Legal entity name, DBA, EIN, formation state, and full address; needed to draft correct landlord-tenant obligations and verify corporate authority.

Authorized Signers

Name, title, contact, and corporate authorization documentation (resolution or power of attorney) to confirm who may bind the tenant legally.

Lease Terms

Requested commencement/expiration dates, renewal options, rent structure, and CPI or fixed escalations to shape primary economic lease clauses.

Space & Use

Suite number, square footage, intended business use, hours of operation, and any hazardous materials to ensure zoning and CAM compatibility.

Financials

Most recent financial statements, credit references, guarantor details, and security deposit requirements for landlord underwriting and risk assessment.

Attachments

Insurance certificates, tenant improvement specs, drawing exhibits, and prior landlord references that must accompany the requisition when submitted.

Step-by-step: completing and submitting the requisition

Follow these sequential steps to collect, verify, and deliver a complete requisition package for review.

01

Gather Documents: Collect financials, insurance, and entity formation records.
02

Complete Form: Fill all fields using specified formats.
03

Attach Exhibits: Upload site plans and TI specifications.
04

Submit: Send to landlord or upload to the leasing portal.

How to configure an online requisition workflow

Set up roles, fields, and routing rules to automate review, approvals, and archival in an eSignature platform.

Field	Configuration
Role Assignment	Define signer, reviewer, and approver
Required Fields	Mark critical fields as mandatory
Conditional Routing	Auto-route based on credit or lease value
Document Retention	Set archival rules and versioning

Where to send or file a completed requisition

A completed requisition is typically delivered to leasing, legal, and asset management for review and lease drafting.

Leasing Office: Primary recipient for tenant intake and negotiation.
Legal Counsel: Reviews terms, authorizes clauses, and prepares lease draft.
Asset Management: Assesses fit with portfolio and capital planning.
Underwriting: Performs credit and financial risk assessment.

Digital signing and system requirements for eSubmission

Use an eSignature platform that supports secure uploads, role-based routing, and detailed audit trails.

File Formats: PDF and DOCX accepted
Authentication: Email and SMS OTP available
Integrations: CRM and cloud storage compatible

Verify the chosen platform meets any required compliance (e.g., HIPAA for healthcare tenants) and supports the integrations your organization needs.

Typical timelines and deadlines tied to the requisition

Deadlines vary by landlord; these common timelines help manage expectations and avoid processing delays.

Tenant Response Window:

Often 5–10 business days to return completed requisition

Underwriting Review:

Typically 7–14 business days after submission

Lease Drafting:

3–10 business days after clearance from legal

Delivery of Signed Lease:

Varies; often within 30 days post-approval

Escrow or Deposit Deadline:

Specified in LOI or lease commitment

Key milestones in the requisition-to-lease lifecycle

Track these numbered milestones to coordinate parties and avoid missed dates during the transaction.

01

LOI Execution

Define basic economics and trigger requisition delivery.

02

Requisition Submission

Tenant provides completed form and attachments.

03

Approval / Underwriting

Landlord confirms credit, insurance, and use.

04

Lease Issuance

Signed lease returned and deposits processed.

Common mistakes to avoid when preparing the requisition

Providing inconsistent entity names between the requisition and formation documents, which delays signature authority verification and may require an amendment.
Omitting required attachments such as insurance certificates or financial statements, triggering repeated requests and extending review timelines.
Using vague descriptions of intended use or hazardous materials, which can cause zoning or insurance rejections later in due diligence.
Failing to list authorized signers or provide corporate resolutions, which prevents final lease execution until authority is confirmed.

Risks and legal consequences of an incorrect or incomplete requisition

Enforceability Risk: Incorrect signatory data can render signatures void.

Delay Risk: Missing attachments cause underwriting holds.

Financial Exposure: Undisclosed hazardous use can increase liability.

Regulatory Noncompliance: Zoning or permitting lapses could halt occupancy.

Insurance Gaps: Incomplete certificates may void coverage.

Documentation Errors: Inaccurate rent terms require later amendment.

Critical data elements to capture on the requisition

Party Names: Tenant and guarantor names

Property Address: Full street address

Lease Term: Start and end dates

Rent Amount: Base rent and escalation

Insurance: Required limits and certificates

Attachments: Financials, plans, TI specs

Real-world examples of requisition use in commercial leasing

These short examples show how requisitions streamline lease preparation and reduce execution timelines.

Martin Properties — Tenant intake

Martin Properties used a standardized requisition to collect tenant financials and insurance quickly

Tenant provided all attachments in one submission
As a result, counsel drafted a compliant lease in days rather than weeks, reducing turnaround and follow-up cycles.

Optica Ventures — Underwriting

Optica Ventures required a requisition for each prospective tenant to support portfolio underwriting

The form captured key credit data and use restrictions
This consistency simplified risk review and enabled faster cross-asset comparisons during acquisition decisions.

How a Commercial Lease Requisition differs from similar documents

Compare requisition features with related documents to clarify purpose and when to use each form.

Criteria	Lease Requisition	Standard Lease
Primary Purpose	collect info	create contractual terms
Timing	pre-lease	post-agreement
Typical Attachments	financials & plans	full lease exhibits
E-sign Friendly

eSignature vendor comparison relevant to lease requisition workflows

Compare typical entry-level pricing and key capabilities for eSignature platforms commonly used to collect requisitions and supporting documents.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about Commercial Lease Requisitions

Answers to common questions about eSigning, authority, and filing when using a requisition in commercial leasing.

Need help? Contact support

Can a requisition be executed electronically?
Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when intent, consent, attribution, and record retention requirements are met.
Do landlords require notarization for the requisition?
Not usually. Notarization is rarely required for the requisition itself, but some states or specific attachments (e.g., guaranties, powers of attorney) may require notarization or witnesses.
Who must sign the requisition?
An authorized representative of the tenant should sign. Provide a corporate resolution or power of attorney when the signer’s authority is not evident from public filings.
What if information changes after submission?
Submit an updated requisition or an addendum noting changes. Mark the revision date and retain prior versions for audit and retention purposes.
Are Remote Online Notarizations (RON) acceptable?
RON is accepted where state law permits and the notary follows identity-proofing and audio-video recording requirements; verify state RON status before relying on it.
How long should I keep requisition records?
Retain requisition files for the lease term plus at least three years, and follow industry-specific requirements such as IRS (IRC §6501) or HIPAA (45 CFR §164.530(j)) where applicable.

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