Commercial Real Estate Lease Proposal Form

LEASE PROPOSAL FORM

LEASE PROPOSAL FOR:

LOCATION: PROPOSED OCCUPANCY DATE:

THE OFFEROR

PROPOSAL SUBMITTED BY (Company):

(Contact Person):

(Street Address):

(City, State, ZIP):

(Phone/Fax/Email):

CREDIT REFERENCES (Please provide three verifiable references as noted below):

BANK REFERENCE:

(Company):

(Contact Person):

(Street Address):

(City, State, ZIP):

(Phone/Fax/Email):

TRADE REFERENCE:

(Company):

(Contact Person):

(Street Address):

(City, State, ZIP):

(Phone/Fax/Email):

TENANT REFERENCE:

(Company):

(Contact Person):

(Street Address):

(City, State, ZIP):

(Phone/Fax/Email):

QUALIFICATIONS (Please provide information as noted below):

COMMERCIAL DEVELOPMENT EXPERIENCE:

(Please provide brief narrative detailing size and nature of properties developed, locations and tenancies. A copy of your company’s professional brochure may be attached to this proposal as additional information.)

COMMERCIAL PROPERTY MANAGEMENT EXPERIENCE:

(Please provide brief narrative detailing size and nature of properties managed, professional designations in property management, if any, landlord/tenant relationships with other governmental entities, etc. A copy of your company’s professional brochure may be attached to this proposal as additional information.)

LEASE PROPOSAL FORM Page Two

LEASE PROPOSAL FOR:

LOCATION: PROPOSED OCCUPANCY DATE:

COST OF THE FACILITY

RENT SCHEDULE: Please fill in the blanks below with each years’ rent. The RFP requests a full-service lease. If any expenses such as utilities or janitorial service are not included in the rent, please note on the line below the rent schedule.

ITEMS NOT INCLUDED IN RENT:

RENT ESCALATION PROVISIONS: The State prefers a flat lease rate during the Initial Lease Term. Proposals without escalations will be given the highest points. All others will be prorated according to the perceived degree of cost exposure to the State.

CONSUMER PRICE INDEX

BASE YR: YES NO % CAP

FIXED INCREASE

%: /Sq Ft*: YES NO

BASE YR EXPENSE STOP

Base $/Sq Ft*:

Taxes Insur Util Janit Common Area Maint % Cap

DIRECT PASS-THROUGH OF BUILDING EXPENSES

% OF BLDG AREA:

DETAIL OF COMMON AREA MAINTENANCE EXPENSE (i.e., what would be charged as Common Area Maintenance)

LEASE PROPOSAL FORM Page Three

LEASE PROPOSAL FOR:

LOCATION: PROPOSED OCCUPANCY DATE:

COST OF THE FACILITY (CON’T)

TENANT FINISH ALLOWANCE: The State prefers the facility be finished according to the desired needs and specifications of the agency. Since we do not wish to expose the agencies to any unanticipated financial outlay, we require that all potential tenant finish costs be disclosed.

Allowance for Tenant Finish: $

Based upon:

Does the Tenant Finish Allowance include space planning cost and architectural fees? If so, how much is estimated towards these costs? $

Do you anticipate that the agency’s stated needs will exceed the Tenant Finish Allowance as noted above? (Yes) (No) If yes, Cost: $

Please provide any recommendations to reduce the tenant finish cost to the Lessor:

PHONE/DATA WIRING ALLOWANCE: The State prefers the data and phone wiring be performed by the Lessor to minimize disruptions to the Agency and damages to the facility.

Allowance for Data/Phone Installation: $

Based upon:

LESSOR INCENTIVES TO LEASE SPACE:

Rent Discount For Annual Prepayment Of The Lease: .

Moving Expense Reimbursement: $ .

Additional Services:

Other Incentives:

LEASE PROPOSAL FORM Page Four

LEASE PROPOSAL FOR:

LOCATION: PROPOSED OCCUPANCY DATE:

THE FACILITY

SQ FT: (Usable) (Net Rentable) (Gross) Load Factor:

Please attach a floor plan to this Lease Proposal which will indicate how the Proposed Facility will fit within the configuration of the building.

DESCRIPTION OF FACILITY:

(Date of Construction)

(New Construction) (To Be Built) (To Be Renovated) (As Is)

(Single User Facility) (Multi-tenanted Bldg.)

(Single-Story Bldg) (Multi-storied Bldg - # of Floors - Floor Plate Size )

Would any expansion areas be available to the State in the future? (Sq Ft) (No)

QUALITY OF LEASED SPACE:

Carpet weight: Windows: Single glazed Double glazed

Window coverings: (Exterior windows) (Interior windows)

Class of Bldg:

Type of HVAC System:

Offeror agrees to meet or exceed the handicapped accessibility requirements by ADA, including the interior of the facility and all site improvements. (Yes) (No) Exceptions, if any

PROPERTY AMENITIES:

PROFESSIONAL STAFF:

ARCHITECT:

(Company):

(Contact Person):

(Credentials):

(Street Address):

(City, State, ZIP):

(Phone/Fax/Email):

ENGINEER:

(Company):

(Contact Person):

(Credentials):

(Street Address):

(City, State, ZIP):

(Phone/Fax/Email):

LEASE PROPOSAL FORM Page Five

LEASE PROPOSAL FOR:

LOCATION: PROPOSED OCCUPANCY DATE:

THE FACILITY (CON’T)

SPACE PLANNER:

(Company):

(Contact Person):

(Credentials):

(Street Address):

(City, State, ZIP):

(Phone/Fax/Email):

PROPERTY MANAGEMENT: (On-site) (Off-site, located @ )

(Company):

(Contact Person):

(Credentials):

(Street Address):

(City, State, ZIP):

(Phone/Fax/Email):

SERVICES INCLUDED IN LEASE:

Utilities: Electricity Gas Water Sewer Other

Janitorial Service, with a frequency of times per week.

Snow Removal Landscape Maintenance Security Patrol/Service

Facility Maintenance and Repair

PARKING:

() () ()

Parking is (Off-street) (On street) (Paved) (Gravel)

Would a secured or fenced parking area be available for State vehicles? (No)

Would there be any cost for the use of this parking? (Yes) (No) If yes, Cost: $

SITE:

() () Is a design review required? (Yes) (No)

Will the current zoning designation present any timing issues:

Are public utilities available to the site? (Yes) (No) . If no, detail potential issues and proposed resolution:

Has a Phase One Report been completed? (Yes) (No) Are there any known environmental issues? (Yes) (No)

If yes, detail potential issues and proposed resolution:

Are there any anticipated land development issues: (Yes) (No) If yes, detail potential issues and proposed resolution:

Is exterior lighting in the parking/loading areas planned for the site (or already in place)? (Yes) (No)

LEASE/PURCHASE OPTION

The Offeror would provide a lease/purchase option for this facility: (Yes) (No)

LEASE PROPOSAL FORM Page Six

LEASE PROPOSAL FOR:

LOCATION: PROPOSED OCCUPANCY DATE:

LOCATION OF THE FACILITY

LOCATION OF THE FACILITY:

NEAREST CROSS STREETS:

ADJACENT PROPERTY USES:

to the East

to the West

to the North

to the South

PROXIMITY TO BUS ROUTE:

PROXIMITY TO FEDERAL, STATE AND LOCAL AGENCIES WITHIN 1 MILE RADIUS:

BENEFITS OF THIS LOCATION TO THE STATE:

CERTIFICATIONS

1. I hereby certify that I am authorized to act on behalf of the firm, individual, partnership, corporation or association making this proposal and that all statements made in this document are true and correct to the best of my knowledge. I agree to hold this offer open for a period of ninety (90) days from the deadline for receipt of proposals unless the property is leased to another party; or, if I am selected as the Top-Ranked Offeror, for such further period as is necessary for obtaining Lease signature and approval. If the proposed property is leased to another party, I agree to immediately notify the Division of Public Works in writing so the property may be removed from consideration.

2. It is the objective of the Division of Public Works to obtain the highest quality space at a competitive market rate. All terms listed in the proposal shall be subject to negotiation between the Offeror and the committee. No understanding, whether oral or written, whether made prior to or contemporaneously with the lease negotiations, shall serve to enlarge, modify, limit or otherwise affect the terms and conditions as ultimately detailed in the executed Lease Agreement.

3. I understand and agree to be bound by the conditions contained in the Request for Proposal and shall conform with all requirements of the Request for Proposal.

CAUTION: Any incomplete items in this proposal form may cause proposal to be discarded.