Community Engagement Public Outreach

COMMUNITY ENGAGEMENT PUBLIC OUTREACH AGREEMENT

This Community Engagement Public Outreach Agreement (the Agreement) is entered into by and between Client Name: with primary address at (Client), and Consultant Name: with primary address at (Consultant).

Recitals

WHEREAS, Client seeks to engage the public and affected stakeholders regarding a project, program, or policy identified by Client as Project Name: ; and

WHEREAS, Consultant has professional experience in public outreach, facilitation, survey administration, meeting design, and public comment management and is qualified to provide community engagement services; and

WHEREAS, the parties desire to set forth the terms and conditions under which Consultant will provide community engagement and public outreach services to Client.

NOW, THEREFORE, in consideration of the mutual covenants and promises set forth below, the parties agree as follows:

Scope of Work

Consultant shall perform outreach activities that may include stakeholder identification, public workshops, virtual meetings, targeted surveys, translation of materials, distribution of notices, collection and cataloguing of public comments, and preparation of outreach reports. Consultant will comply with accessibility requirements and reasonable accommodation requests.

Payment Terms

Consultant shall submit invoices to Client. Unless otherwise stated in the payment schedule, payment is due within days of invoice receipt. Invoices not paid within the foregoing period shall bear interest at the rate of and a late payment administrative fee of .

If Client fails to pay undisputed amounts when due, Consultant may suspend services after providing a written notice and a day cure period.

Term and Termination

This Agreement commences on Start Date: and continues until End Date: unless earlier terminated in accordance with this Agreement.

Either party may terminate this Agreement for convenience upon written notice to the other party given at least days prior to the effective termination date. Either party may terminate for cause upon written notice if the other party materially breaches this Agreement and fails to cure such breach within 30 days after receipt of written notice specifying the breach.

Confidentiality

For purposes of this Agreement, "Confidential Information" means non-public information disclosed by one party to the other that is marked confidential or would reasonably be understood to be confidential given the nature of the information and the circumstances of disclosure. Consultant shall (i) hold Confidential Information in confidence and use it only for performance under this Agreement; (ii) limit access to Confidential Information to employees, subcontractors and agents with a need to know who are bound by confidentiality obligations no less protective than those herein; and (iii) not disclose Confidential Information to third parties without Client's prior written consent. Confidential Information does not include information that (A) is or becomes publicly known through no breach of this Agreement; (B) was lawfully known to the receiving party prior to disclosure; or (C) is independently developed without use of Confidential Information.

The obligations in this section shall survive termination or expiration of this Agreement for a period of three (3) years, except that trade secrets shall be protected for as long as they qualify as trade secrets under applicable law.

Public Comment and Data Handling

Consultant will log, categorize and maintain public comments and related contact information in a secure manner. Personal data collected as part of outreach will be used solely for outreach administration and reporting, retained only as required for project records, and will be handled in compliance with applicable privacy and records retention laws. Unless otherwise agreed in writing, Consultant may include redacted excerpts of comments in public reports.

Yes No

Insurance, Indemnity and Liability

Consultant shall maintain at its expense insurance customary for services of this nature, including commercial general liability and professional liability insurance. Consultant shall indemnify and hold Client harmless from and against third-party claims arising from Consultant's negligent acts or omissions in performing services under this Agreement. In no event shall either party be liable for consequential, incidental, special or punitive damages except for liability arising from willful misconduct or gross negligence.

Reporting and Records

Consultant will provide Client with written reports reflecting outreach activities, attendance, outcomes and an index of public comments. Client may request reasonable supporting records and documentation related to Consultant's performance under this Agreement.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles.

Entire Agreement; Amendment

This Agreement, including any attachments and exhibits incorporated by written reference, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and communications, whether written or oral. No amendment to this Agreement shall be binding unless set forth in a written instrument signed by both parties.

Miscellaneous Provisions

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall continue in full force and effect. Neither party may assign this Agreement without the prior written consent of the other, except that Client may assign to a successor in interest to substantially all of Client's business or assets without such consent. Notices required by this Agreement shall be in writing and delivered to the addresses listed above.

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