Community Event Planning Form

COMMUNITY EVENT PLANNING FORM

This Community Event Planning Agreement (the Agreement) is entered into on between Community Organization: and Event Planner/Provider: .

WHEREAS

WHEREAS, the Community Organization seeks professional event planning, coordination, and related services in connection with a community activity known as: ; and

WHEREAS, the Event Planner represents that it has the experience, personnel, and resources necessary to plan and manage the Event to the specifications set forth in this Agreement; and

WHEREAS, the parties desire to set forth their respective obligations, payment terms, insurance requirements, and other material provisions governing the Event.

EVENT DETAILS

Event Date:   Start Time:   End Time:

Festival    Fundraiser    Workshop    Performance    Other:

SCOPE OF WORK

Deliverables shall include planning, vendor coordination, timeline preparation, day-of coordination, and post-event wrap-up as specifically described in the Scope of Services. Any material changes to scope must be agreed in writing and may affect fees and schedule.

PAYMENT TERMS

Late Payment: Any unpaid amount not received within days after the due date shall incur a late fee of of the overdue amount, and interest at the maximum rate permitted by law.

Check    Card    Bank Transfer    Other:

INSURANCE, PERMITS AND COMPLIANCE

The Event Planner shall maintain commercial general liability insurance with limits of not less than per occurrence and shall provide a certificate of insurance naming the Community Organization as an additional insured if requested.

Liquor Permit    Food Service Permit    Noise Permit    Other:

TERM AND TERMINATION

Term Start Date:   Term End Date:

Either party may terminate this Agreement for material breach upon written notice and a day cure period. For convenience, either party may terminate upon days' prior written notice. Upon termination, the Event Planner shall be entitled to payment for services performed through the termination date and reimbursement of reasonable, documented expenses incurred.

CONFIDENTIALITY

The parties acknowledge that in connection with performance under this Agreement they may receive Confidential Information. Each party agrees to hold the other party's Confidential Information in strict confidence and not to disclose it except to employees, contractors, or agents who have a need to know and who are bound to maintain confidentiality. Confidential Information does not include information that is (i) already lawfully known to the receiving party without restriction, (ii) publicly available other than by breach of this Agreement, or (iii) independently developed by the receiving party without use of the disclosing party's Confidential Information.

INDEMNIFICATION

Each party shall indemnify, defend, and hold harmless the other party and its officers, directors, employees and agents from and against any third-party claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising out of the indemnifying party's negligence, willful misconduct, or breach of this Agreement. The Event Planner shall be responsible for claims arising from its subcontractors, employees, and agents.

GOVERNING LAW; ENTIRE AGREEMENT

Governing Law: The validity, interpretation, and performance of this Agreement shall be governed by the laws of the State of without regard to conflict of law principles.

Entire Agreement: This Agreement, including any attachments and signed amendments, constitutes the entire agreement between the parties and supersedes all prior agreements, representations, and understandings, whether written or oral, relating to the Event. No modification shall be effective unless in writing and signed by authorized representatives of both parties.

ADDITIONAL TERMS AND ATTACHMENTS

Authorization: Each signatory below represents and warrants that he or she is duly authorized to execute this Agreement on behalf of the party for whom he or she signs.

Sign Now