Establishing secure connection…Loading editor…Preparing document…

Companies House Registration Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

COMPANIES HOUSE REGISTRATION FORM

This Companies House Registration Form is submitted by Applicant Name: whose principal address is: and contact telephone: and contact email: .

RECITALS

WHEREAS the Applicant desires to form a company under the Companies Act by delivering this registration form and accompanying documentation to Companies House and obtaining a certificate of incorporation; and

WHEREAS the Applicant proposes that the name of the company shall be: and that the type of company will be selected below.

WHEREAS the Applicant confirms that the particulars supplied in this form are true and that the statements, consents and declarations required by law are attached or provided herein.

NOW THEREFORE, in consideration of the registration process and in reliance upon the statements contained in this form, the Applicant submits the following particulars and agrees to the terms and declarations set out below.

1. FORMATION AND COMPANY NAME

1.1 The Applicant applies to register a company with the proposed company name as set forth above. The Applicant warrants that the proposed name is not the same as an existing company name and is not otherwise prohibited by statute or regulation.

2. REGISTERED OFFICE

2.1 The registered office of the company will be situated in the jurisdiction indicated below and the Applicant confirms that the registered office address provided is accurate for statutory service and notices.

3. COMPANY TYPE

3.1 The Applicant selects the company type applicable to the proposed entity. The selection below determines the liability regime and statutory filing obligations.

Private company limited by shares

Private company limited by guarantee

Public limited company

4. PRINCIPAL BUSINESS ACTIVITY

4.1 The Applicant describes the proposed principal business activity and, where applicable, supplies the Standard Industrial Classification (SIC) code(s).

5. DIRECTORS AND SECRETARY

5.1 The Applicant furnishes particulars of the persons who will be first appointed as directors and, where applicable, the company secretary. Each proposed officer confirms consent to act and that all details supplied are true and complete.

Date of birth: Day Month Year

Date of birth: Day Month Year

6. SHARE CAPITAL AND SUBSCRIBERS

6.1 The Applicant provides particulars of the initial share capital, including the number of shares subscribed, nominal value and class rights. The allotment shall be effected subject to the articles of association adopted for the company.

7. STATEMENT OF COMPLIANCE

7.1 The Applicant certifies that, to the best of its knowledge, the requirements of the relevant Companies Act and any applicable subordinate legislation have been complied with in respect of the formation of the proposed company and that all information supplied in this Form is true and accurate.

Confirm statement of compliance: I/We confirm the statement of compliance in accordance with applicable statutory requirements.

8. ADOPTION OF ARTICLES

8.1 The Applicant elects to adopt the articles of association for the company as indicated. Adoption of articles binds the company and its members to the provisions therein as of the date of incorporation.

Adopt Model Articles

9. PERSONS WITH SIGNIFICANT CONTROL (PSC)

9.1 The Applicant declares whether any person or entity will be a person with significant control. Where applicable, full particulars must be supplied and will be recorded on the public register unless an exemption applies.

10. NOTICES

10.1 Any notice required or permitted under this Form shall be in writing and delivered by hand, sent by post, or delivered by e-mail to the contact details provided by the Applicant. Notice is effective on receipt or, if sent by post, three business days after posting.

11. AMENDMENTS AND WAIVER

11.1 No amendment or variation to the particulars provided in this Form shall be effective unless recorded in writing and signed by the Applicant and acknowledged by the Registrar. Failure to enforce any provision shall not operate as a waiver of that provision.

12. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

12.1 This Form and any disputes arising out of or in connection with it shall be governed by the laws of the jurisdiction in which the registered office is situated. 12.2 This Form constitutes the entire record of the Applicant's application for registration and supersedes all prior representations, whether written or oral, relating to the subject matter hereof. 12.3 If any provision of this Form is held to be invalid or unenforceable, such invalidity shall not affect the remaining provisions, which shall remain in full force and effect.

13. DECLARATION

13.1 The Applicant declares that all information contained in this Form and in all supporting documents is true, complete and accurate. The Applicant acknowledges that knowingly providing false information to obtain registration may constitute an offence under applicable law.

Applicant (Printed name):

By (Signature):

Date:

Registrar (Printed name):

By (Signature):

Date:

Enter text✕

What the Companies House Registration Form Is and who it serves

The Companies House Registration Form is the formal filing used to register a private company with the United Kingdom’s registrar (Companies House). It collects core incorporation data — company name, registered office, details for directors and shareholders, share capital and company rules — and creates a public record of the company. Although the form is a UK filing, U.S.-based preparers, advisers, and cross-border founders commonly use it when incorporating a UK entity or registering an overseas company branch. This guide explains what the form asks for and how to prepare supporting material for accurate submission.

Why completing the Companies House Registration Form correctly matters

Accurate registration establishes legal existence, limited liability for shareholders, and a public filing trail used for bank accounts, contracts, and regulatory checks.

Why completing the Companies House Registration Form correctly matters

Who typically completes or reviews this registration form

The Companies House Registration Form is completed by company founders, formation agents, solicitors, or accountants who act for the new entity.

  • Founders and directors preparing incorporation documents and agreeing initial share structure.
  • Formation agents and company secretarial firms submitting filings on behalf of clients.
  • Corporate lawyers and accountants verifying legal name, registered office, and shareholder rights.

U.S. counsel and finance teams often review the submission to confirm cross-border tax, banking, and compliance effects before or after filing.

Step-by-step: Completing the registration form

Follow these sequential steps to prepare and check the Companies House Registration Form before submission.

  • 01
    Gather details: Collect company name, address, directors, and shareholder data.
  • 02
    Complete form: Enter all required fields and review for consistency.
  • 03
    Attach documents: Include articles, statement of capital, and ID where required.
  • 04
    Submit and monitor: File via the chosen channel and check confirmation.

Digital workflow settings to prepare before e-filing

Configure your e-filing workflow to match the form’s requirements and to capture a complete audit trail for cross-border reviewers.

Field Configuration
Document format Use PDF/A or flattened PDF for final upload.
Signer authentication Use email + SMS or stronger KBA for verification.
Audit trail Enable IP, timestamp, and action logging.
Retention setting Set automatic archival for at least 7 years.

Where and how submissions are routed

Choose the most appropriate submission channel based on entity type, urgency, and whether you use a formation agent or professional adviser.

  • Online filing: Submit via the registrar’s web service or approved software.
  • Third-party agent: Use a formation or secretarial agent to prepare and file on your behalf.
  • Postal filing: When available, send signed paper forms to the registrar’s postal address.
  • Professional review: Have corporate counsel or accountant verify entries before submission.

Technical considerations for eSubmission and eSignatures

Confirm accepted file types and signer authentication methods before creating the final submission package.

  • Accepted formats: PDF, PDF/A, DOCX
  • Authentication options: Email link, SMS code, or KBA
  • Common integrations: Salesforce, Microsoft 365, NetSuite

Key components that make a complete Companies House Registration Form

A professional submission groups required data into logical sections so reviewers can verify identity, authority, and the company’s capital structure without follow-up.

Company Identity

Legal company name and any trading name. This anchors all subsequent filings and is displayed on public registers.

Registered Office

Full UK address used for official service and statutory correspondence; it becomes part of the public record.

Directors

Names, service addresses, dates of birth and nationalities for each director; essential for identification and statutory officer records.

Shareholders

Initial allotment of shares, class descriptions, nominal values and percentage ownership to establish control and capital structure.

Constitution

Memorandum and articles or model articles specifying company rules, governance, and internal decision-making processes.

Statement of Capital

Numeric summary of issued share capital, total shares and rights attached to each class; used for tax and reporting alignment.

Essential data fields the form requires

Company name: Full legal name
Registered office: UK street address
Directors: Full names and DOB
Shareholders: Names and share counts
SIC code: Business activity code
Statement of capital: Share structure summary

Supporting documents to include with the submission

Attach verified supporting materials to reduce follow-up requests and to demonstrate authority and identity for filed officers and shareholders.

Memorandum and Articles

Signed or adopted articles that set out the company’s internal rules and the memorandum describing initial subscribers and share details.

Director ID

Government-issued photo ID and proof of address for directors where required by agent checks or anti-money-laundering processes.

Registered office proof

If using a third-party address, provide tenancy or service agreement to document permission to use the address.

Statement of capital

Detailed share allocation schedule and any shareholder agreements affecting rights or transfers.

Timelines and processing expectations

Processing times and deadlines vary by submission method and by whether the entry requires review; plan extra time for cross-border verification.

Form preparation:

Allow several days to collect identity documents and shareholder details.

Online processing:

Many online filings are processed quickly, though complex cases may require manual review.

Postal submissions:

Paper filings typically take longer and may need additional postal lead time.

Correction windows:

If errors are discovered, file amendments promptly to avoid extended follow-up.

Cross-border checks:

International identity verification or translated documents can extend timelines.

Common mistakes that delay or block registration

  • Using an unavailable or prohibited company name that triggers a name rejection or objection from the registrar.
  • Mismatched names or dates for directors compared with supporting ID, causing identity verification failures.
  • Incomplete or inconsistent share capital entries that do not reconcile with the statement of capital.
  • Uploading incorrect file formats or unsigned constitutional documents that require resubmission.

Risks and potential consequences of incorrect filings

Filing rejection: Submission refused
Processing delay: Extended review time
Regulatory exposure: Potential compliance notices
Liability risk: Incorrect officer data affects duty records
Administrative cost: Time and fees to amend
Cross-border impact: Banking and tax arrangements delayed

eSignature vendor comparison for completing and submitting the form

Comparing common eSignature vendors can help you match features and compliance to the Companies House filing process; signNow appears first for reference.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Free tier available Free tier available
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

FAQs: Practical answers for common questions

The following questions address frequent points of confusion when preparing Companies House registration filings from a U.S. perspective.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users