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Company Name Change Form

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COMPANY NAME CHANGE FORM

This Company Name Change Form is entered into as of Month Day Year by and between Company Name: a Corporation Limited Liability Company Limited Partnership Other Jurisdiction of formation: with principal office located at (the "Company"), and Authorized Agent Name: with address (the "Agent").

RECITALS

WHEREAS, the Company has adopted a resolution in accordance with its governing documents and applicable law authorizing a change of its legal business name from to ;

WHEREAS, the Company desires to effect the change of its name by amending its articles of incorporation or articles of organization (as applicable) and to make all necessary filings and notifications required by law and contractual counterparties; and

WHEREAS, the Company desires to appoint the Agent to prepare, execute and deliver all documents and take such actions as are necessary or advisable to effect and evidence the name change.

NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the parties agree as follows:

1. NAME CHANGE

1.1 Effective Name. The Company hereby amends its legal name to: (the "New Name"), and the Company shall cause its governing documents to be amended accordingly.

1.2 Effective Date. The parties intend for the New Name to become effective on or after or such other date as reflected in the filed amendment accepted by the appropriate filing authority.

2. AUTHORIZATION AND AGENT POWERS

2.1 Appointment. The Company appoints the Agent as its true and lawful agent and attorney-in-fact, with full power and authority to prepare, execute, deliver and file the Certificate/Articles of Amendment or similar instrument, to pay filing fees, to execute supporting affidavits, and to take all actions reasonably necessary to obtain and evidence the acceptance of such filings by the appropriate authorities.

2.2 Execution of Instruments. The Agent is authorized to execute and deliver any instrument on behalf of the Company that the Agent reasonably determines is necessary to consummate the name change and to effect any ministerial changes to the Company's internal records, contracts or registrations to reflect the New Name.

3. REPRESENTATIONS AND WARRANTIES

3.1 Company Representations. The Company represents and warrants that (a) it is duly organized, validly existing and in good standing under the laws of ; (b) the execution, delivery and performance of this Form and the actions contemplated herein have been duly authorized by all necessary corporate action; and (c) when executed and filed, the amendment will not violate any material agreement or law to which the Company is subject.

3.2 Agent Representations. The Agent represents that it has the authority to accept appointment, will act in good faith, and will use commercially reasonable efforts to effect the filings and notifications required to implement the name change.

4. FILING, NOTICE AND RECORDS

4.1 Filing. The Agent shall file the necessary documents with the appropriate filing office in and shall use reasonable efforts to secure confirmation of acceptance.

4.2 Notice of Acceptance. The Agent shall deliver to the Company, at the address for notices set forth below, a copy of any filed instrument and a written statement certifying the date of filing and the effective date of the change within of receipt of such confirmation.

5. AMENDMENT TO GOVERNING DOCUMENTS

5.1 The Company shall cause its Articles of Incorporation/Organization, bylaws or operating agreement and other internal and external records to be amended as necessary to reflect the New Name. The Company shall be responsible for any substantive amendments requiring board or shareholder approval in accordance with its governing documents.

6. INDEMNIFICATION

6.1 Indemnity by Company. The Company shall indemnify, defend and hold harmless the Agent and its affiliates, officers, directors and employees from and against any third-party claims, liabilities, losses, costs and expenses (including reasonable attorneys' fees) arising out of or resulting from the Agent's good faith performance of its duties under this Form, except to the extent such liability results from the Agent's willful misconduct or gross negligence.

7. NOTICES

Company Notice Address:

Company Contact Email/Phone:

Agent Notice Address:

Agent Contact Email/Phone:

8. FEES AND EXPENSES

8.1 Payment. The Company shall be responsible for all filing fees, taxes, assessments and reasonable out-of-pocket expenses incurred by the Agent in connection with the name change. If an amount is to be prepaid, the Company shall remit such sum in the amount of .

9. GOVERNING LAW

This Form shall be governed by and construed in accordance with the laws of the jurisdiction of without regard to its conflicts of law principles.

10. ENTIRE AGREEMENT; SEVERABILITY

10.1 Entire Agreement. This Form constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, whether written or oral.

10.2 Severability. If any provision of this Form is determined to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not be affected or impaired.

11. AMENDMENTS; WAIVER; COUNTERPARTS

11.1 Amendments and Waiver. Any amendment to this Form must be in writing and executed by both parties. No waiver of any provision shall be effective unless in writing and signed by the party against whom enforcement is sought.

11.2 Counterparts. This Form may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures transmitted by electronic means shall be deemed originals for all purposes.

12. ADDITIONAL INFORMATION

Reason for Name Change (optional):

Additional Instructions to Agent (optional):

Company Printed Name:

By:

Date:

Title:

Agent Printed Name:

By:

Date:

Title:

Enter text✕

What the Company Name Change Form Is and When it’s Used

A Company Name Change Form is the formal filing used to amend a business entity’s registered name with the relevant state authority and, where applicable, to notify banks, vendors, and tax agencies. It typically updates the entity’s public record (articles of amendment or certificate of amendment), triggers updates to employer accounts and business licenses, and provides evidence for third parties that the legal name has changed. The form is used by corporations, LLCs, and other registered entities and is often the first step in aligning contracts, tax registrations, and operating documents with the new legal name.

Why Completing a Proper Company Name Change Form Matters

A correctly prepared form ensures the state updates the official record, prevents administrative rejection, and provides a clear audit trail for regulators and counterparties.

Why Completing a Proper Company Name Change Form Matters

Who Typically Prepares and Signs This Form

Different roles matter because signatory authority, notarization needs, and required attachments vary by entity type and state.

  • Business owners and executives responsible for legal compliance and corporate governance.
  • Corporate secretaries or in-house counsel who prepare the amendment and supporting resolutions.
  • Registered agents or third-party filing services who submit documents to the Secretary of State.

Essential Parts of a Professional Company Name Change Form

A complete amendment package includes official identification of the entity, the current and proposed names, the effective date of the change, a statement of authorization (board resolution or member consent), any required signatures or notarizations, and the filing fee or payment method.

Entity Identification

Registered entity name, formation state, and registration number.

Proposed Name

Exact new legal name as it should appear on records.

Effective Date

Date the name takes effect; could be immediate or a future date.

Authorization

Board resolution or member consent authorizing the name change.

Signatures

Appropriate officer/member signatures; notary if required by state.

Filing Details

Payment, return address, and any required attachments.

Step-by-Step: Filling Out and Submitting the Form

Follow these core steps in order to complete the name change accurately and efficiently.

  • 01
    Confirm Authority: Verify board or member approval before starting.
  • 02
    Complete Form: Fill fields exactly as required, using MM/DD/YYYY format.
  • 03
    Attach Documentation: Include resolution, amended operating agreement, or other attachments.
  • 04
    File and Pay: Submit to the Secretary of State by approved method and include payment.

How to Configure an Online Workflow for the Name Change

Set up an electronic workflow to collect signatures, authorizations, and attachments in a controlled sequence.

Field Configuration
Signer Order Set officer sign first, then registered agent.
Authentication Email + SMS code for higher assurance.
Attachments Require resolution and amended agreement uploads.
Notifications Automatic reminders after 48 hours.

Where to File and How Documents Move After Submission

Understand state routing and who receives copies once the amendment is processed.

  • State Filing: Submit to the Secretary of State or equivalent filing office.
  • Processing: State reviews, accepts or requests corrections.
  • Certified Copy: Obtain certified amendment upon acceptance.
  • Notify Parties: Update bank, IRS, vendors, and licensing agencies.

Digital Filing and eSigning: Platform and Format Notes

Confirm the state accepts electronic submissions and whether scanned notarized signatures meet local requirements.

  • File Formats: PDF and DOCX supported
  • Integrations: Works with Google Workspace and NetSuite
  • Security: TLS in transit, AES-256 at rest

Typical Timelines and Processing Expectations

Processing varies by state and filing method; expedited services are available in many jurisdictions for an additional fee.

Standard Processing:

7–21 business days depending on state

Expedited Options:

1–3 business days for paid rush service

Certified Return:

Certified copies issued after acceptance

Notification Window:

Notify IRS and banks within 30 days

Record Updates:

Public record updates available online after filing

Key Milestones from Approval to Completion

Track these sequential milestones to confirm the name change is effective across systems.

01

Board/Member Approval

Formal vote or written consent authorizes the change.

02

Document Preparation

Prepare amendment form and attach authorization.

03

State Filing

Submit form with payment to Secretary of State.

04

Record Confirmation

Obtain certified amendment and update external accounts.

Common Mistakes to Avoid When Preparing the Form

  • Using an unapproved or informal new name that differs from filing.
  • Failing to include the entity file number on the amendment.
  • Omitting the required board or member resolution.
  • Neglecting to update bank accounts, licenses, and tax registrations.

Consequences of Errors or Incomplete Filings

Filing Rejection: State returns the package for correction
Contract Confusion: Counterparty disputes due to name mismatch
Banking Delays: Account access or transaction holds
Tax Reporting Issues: TIN/name mismatch may trigger backup withholding
Licensing Problems: Business licenses may lapse or require amendment
Operational Disruption: Vendor payments and renewals may be affected

Practical Tips for Accurate and Efficient Completion

Use these pragmatic steps to reduce rework and ensure downstream systems reflect the new legal name.

Verify Availability
Check name availability with the state before approving the new name.
Document Authorization
Adopt and attach a formal resolution showing proper approval before filing.
Centralize Updates
Create a checklist for banks, tax agencies, vendors, and licenses to update after filing.
Use Audit Trails
Use an eSignature solution with an audit trail to document intent and signatory attribution.

Real-World Examples of Company Name Change Scenarios

Two concise examples show common contexts and documentation choices when amending a company name.

Small LLC Rebranding

A member-managed LLC votes to adopt a new trade name

  • Members sign a written resolution authorizing the amendment
  • The members filed the certificate of amendment with the Secretary of State, updated bank accounts, and provided vendors a certified copy to update contracts and invoices.

Corporate Merger Rename

A corporation changes its name following a merger approval

  • Board and shareholder resolutions documented authorization
  • The corporation filed an amendment, updated SEC and licensing records, and issued notice to customers and financial institutions with certified amendment copies.

How a Name Change Differs from Related Documents

Compare the amendment to similar filings to choose the correct form and attachments.

Criteria Amendment DBA Registration
Purpose change legal name register trade name
Authority Needed board/member approval owner declaration
State Filing often county or state
Effect on Contracts updates legal name no legal entity change

Typical eSignature Pricing and Feature Comparison for Filing Documents

Compare basic pricing and common capabilities for eSignature solutions used to collect approvals and complete filings. signNow appears first for reference.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Required Information and Security Considerations

Entity Name: Legal name as registered
File Number: State-assigned ID
Authorized Signer: Officer or member name
Authorization Proof: Resolution or consent
Effective Date: MM/DD/YYYY format
Secure Storage: TLS 1.2/1.3; AES-256 at rest

Frequently Asked Questions About the Company Name Change Form

Answers to common questions about authority, filing steps, notarization, and follow-up tasks.


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