Master Checklist
A prioritized checklist mapping required documents, responsible owners, and completion status to simplify audit preparation and handoffs.
A single package aligns recordkeeping, reduces omissions, and preserves the audit trail required under statutes such as the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws. It helps prove intent, consent, attribution, and retention when records are produced for regulators or in disputes.
The package bridges operational steps and legal proof, supporting internal review cycles and external inspections.
A prioritized checklist mapping required documents, responsible owners, and completion status to simplify audit preparation and handoffs.
Signed statements from accountable parties confirming policy compliance, with date, signer role, and identifier for traceability in disputes.
Invoices, training logs, access lists, and configuration snapshots attached as exhibits to substantiate procedural claims and remediation actions.
Document change log showing who edited what and when, enabling reconstruction of decisions and evidence of controls over time.
Timestamped signing events, IP addresses, authentication method, and certificate of completion to meet evidentiary standards.
Explicit retention and disposal rules for each item tied to regulatory requirements and company policy to prevent premature deletion.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel routing |
| Authentication Level | Email, SMS code, or KBA |
| Conditional Fields | Show or hide based on responses |
| Retention Policy | Attach policy metadata on completion |
Ensure the chosen platform supports audit trails, optional two-factor signer authentication, and storage that meets your retention rules.
Complete internal review 30 days before external deadline.
Employee and contractor statements due to recipients by Jan 31.
Individual returns due Apr 15, extension to Oct 15 with Form 4868.
Preserve audio-video and journals per state RON rules.
Provide requested records within the regulator's stated timeframe.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company.