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Concession Agreement Template

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CONCESSION AGREEMENT

This Concession Agreement (the "Agreement") is made and entered into as of Effective Date: by and between Licensor Name: , a Corporation LLC Other , with a principal place of business at , and Concessionaire Name: , a Corporation LLC Other , with a principal place of business at . Licensor and Concessionaire are collectively referred to herein as the "Parties."

RECITALS

WHEREAS, Licensor is the owner or lawful operator of the premises and facilities located at (the "Premises"); and

WHEREAS, Licensor desires to grant to Concessionaire the right to operate a concession described as within the Premises on the terms and conditions set forth herein; and

WHEREAS, Concessionaire desires to accept such right and to operate the concession for the mutual benefit of the Parties.

NOW, THEREFORE

In consideration of the mutual covenants and agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. DEFINITIONS

1.1 "Concession" means the business activities described in Concession Description below and any ancillary services authorized by Licensor. Concession Description:

1.2 "Premises" means the specific area within the location identified as which is to be occupied by Concessionaire.

2. GRANT OF CONCESSION

2.1 Grant. Subject to the terms and conditions of this Agreement, Licensor hereby grants to Concessionaire the non-exclusive right to operate the Concession at the Premises during the Term described in Section 3, and to use certain Licensor-provided utilities and services on the terms set forth herein.

3. TERM

3.1 Initial Term. The initial term of this Agreement shall commence on Commencement Date: and continue for a period of years, unless earlier terminated in accordance with this Agreement.

3.2 Option to Renew. Concessionaire may request renewal subject to Licensor's written consent and satisfactory performance. Any renewal shall be evidenced by a written amendment executed by both Parties.

4. FEES, PAYMENT AND REPORTING

4.1 Concession Fee. Concessionaire shall pay Licensor a minimum monthly concession fee in the amount of $ , payable in advance on or before the day of each month.

4.2 Percentage Rent. In addition to the minimum fee, Concessionaire shall pay Licensor % of Gross Sales for each calendar month, with Gross Sales defined as total receipts from the Concession less only returns and taxes collected directly from customers.

4.3 Security Deposit. Upon execution Concessionaire shall deliver a security deposit in the amount of $ to secure performance of obligations under this Agreement.

5. OPERATION AND MAINTENANCE

5.1 Standards. Concessionaire shall operate the Concession in a first-class manner consistent with industry standards, maintain the Premises in a clean and sanitary condition, and comply with Licensor's reasonable operating rules.

5.2 Repairs. Concessionaire shall be responsible for routine maintenance and minor repairs to the Premises necessitated by Concessionaire's use. Any structural repairs shall be the responsibility of Licensor unless caused by Concessionaire's negligence or willful misconduct.

6. INSURANCE AND INDEMNITY

6.1 Insurance. Concessionaire shall, at its expense, maintain commercial general liability insurance in limits not less than $ per occurrence and shall name Licensor as an additional insured on such policy.

6.2 Indemnity. Concessionaire shall indemnify, defend and hold harmless Licensor and its agents, officers and employees from and against any and all claims, losses, liabilities, damages, costs and expenses (including reasonable attorneys' fees) arising out of or in connection with Concessionaire's operation of the Concession, except to the extent caused by Licensor's gross negligence or willful misconduct.

7. COMPLIANCE WITH LAW

Concessionaire shall, at its sole cost and expense, obtain and maintain all licenses, permits and approvals required to operate the Concession and shall comply with all applicable laws, regulations and codes. Concessionaire shall not use the Premises for any illegal purpose.

8. RECORDS, REPORTS AND AUDIT

8.1 Records. Concessionaire shall keep accurate books and records of all transactions related to the Concession in accordance with generally accepted accounting principles.

8.2 Audit. Licensor shall have the right, upon reasonable prior written notice and during normal business hours, to audit Concessionaire's records relating to Gross Sales for a period of up to years. If an audit reveals an underpayment exceeding %, Concessionaire shall reimburse Licensor for reasonable audit costs.

9. ASSIGNMENT AND SUBCONTRACTING

Concessionaire shall not assign, transfer or subcontract its rights or obligations under this Agreement without Licensor's prior written consent, which consent shall not be unreasonably withheld for a qualified assignee. Any attempted assignment without consent shall be void and of no effect.

10. DEFAULT AND REMEDIES

10.1 Event of Default. The occurrence of any of the following shall constitute an Event of Default: (a) failure to pay amounts when due; (b) material breach of operational obligations; (c) abandonment of the Concession; or (d) insolvency of Concessionaire.

10.2 Remedies. Upon an Event of Default, Licensor shall have all remedies available at law or in equity, including termination after providing Concessionaire with written notice and a cure period of days, provided that in the case of non-monetary defaults which are not reasonably curable within such period, Concessionaire shall not be deemed in default if it commences curing within such period and diligently prosecutes cure to completion.

11. TERMINATION

11.1 Termination for Convenience. Licensor may terminate this Agreement for convenience upon days' prior written notice to Concessionaire, subject to any applicable termination obligations set forth herein.

11.2 Effect of Termination. Upon termination or expiration, Concessionaire shall vacate the Premises, remove its personal property, and restore any alterations in accordance with Section 12 unless otherwise agreed in writing. Licensor's acceptance of keys or other property shall not constitute a waiver of Licensor's right to recover damages.

12. RESTORATION

Concessionaire shall, at its expense, remove fixtures and trade equipment and restore the Premises to the condition required by Licensor in writing, reasonable wear and tear excepted. Any damage caused by removal shall be repaired by Concessionaire at its expense.

13. NOTICES

All notices required or permitted hereunder shall be in writing and delivered to the addresses set forth below by certified mail, overnight courier, or personal delivery. Notices shall be effective upon receipt.

14. AMENDMENTS; WAIVER

No amendment or modification of this Agreement shall be effective unless in writing and executed by both Parties. No waiver of any provision of this Agreement shall be enforceable unless in writing signed by the waiving Party.

15. GOVERNING LAW; VENUE

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles. The Parties submit to the exclusive jurisdiction of the state and federal courts located within that State for any dispute arising out of this Agreement.

16. ENTIRE AGREEMENT; SEVERABILITY

This Agreement, including any exhibits or schedules hereto, contains the entire understanding of the Parties with respect to the Concession and supersedes all prior agreements, understandings and negotiations. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

17. COUNTERPARTS

This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

18. REPRESENTATIONS AND WARRANTIES

Each Party represents and warrants that it has full power and authority to enter into this Agreement and that the person executing this Agreement on its behalf is duly authorized to do so.

Licensor:

Printed Name:

By:

Date:

Concessionaire:

Printed Name:

By:

Date:

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What a Concession Agreement Template Is and When It’s Used

A Concession Agreement Template is a preformatted contract used to grant rights to operate a business, kiosk, or service within a venue, property, or public facility. It sets out roles, permitted activities, term, financial terms (fees, revenue share, rent relief or discounts), performance standards, insurance and indemnity obligations, and termination rights. Templates speed preparation while ensuring consistent clauses, but must be adapted to the specific parties, state law, and any venue-specific licensing or regulatory requirements before execution to avoid ambiguity or enforcement problems.

Why a Standard Template Helps Protect Parties and Simplify Deals

Using a clear Concession Agreement Template reduces drafting time, standardizes key clauses like scope, fees, insurance and termination, and makes comparisons across offers straightforward while leaving room for venue-specific adjustments.

Why a Standard Template Helps Protect Parties and Simplify Deals

Who Typically Uses a Concession Agreement Template

Concession agreements are used by landlords, venue operators, concessionaires, franchisees, and government entities to document operational and financial terms for on-site businesses.

  • Venue operators and landlords managing space, approval workflows, and performance standards for third-party operators.
  • Small businesses and concessionaires negotiating rights, rent relief, revenue share, operating hours, and permits.
  • Legal and procurement teams creating reusable templates to speed negotiations and ensure consistent risk allocation.

Templates are practical for in-house legal teams, property managers, small business operators, and procurement officers who need repeatable, enforceable documents.

Representative Roles and Typical Responsibilities

Property Manager — Operations

Manages site access, enforces performance obligations, coordinates insurance and utilities, and monitors compliance with venue rules. Often approves vendor permits and inspects operations periodically to confirm adherence to the agreement.

Concessionaire — Operator

Operates the business under specified hours and standards, maintains required insurance, pays agreed fees or percentage rents, and complies with health, safety, and licensing conditions; typically responsible for staff and day-to-day operations.

Core Clauses Every Professional Concession Agreement Should Include

A well-structured template groups essential contract elements so parties can quickly review obligations, financial terms, and remedies while preserving spaces for venue- or jurisdiction-specific language.

Grant of Rights

Defines the exact scope of the concession (location, permitted goods/services, exclusivity, permitted subtenants) and conditions under which the operator may use the premises.

Term and Renewal

Specifies the initial term, renewal options, notice timing for nonrenewal, and conditions that trigger early termination or extension.

Financial Terms

Details base rent or fee, revenue share or percentage rent, payment schedules, late fees, and auditing rights to verify reported sales.

Insurance and Indemnity

Sets minimum insurance types and limits, adds landlord indemnity language, and clarifies responsibility for loss, damage, and third-party claims.

Operational Standards

Includes permitted hours, staffing, signage rules, cleanliness, waste management, and compliance with health and safety codes.

Termination and Remedies

Lists default events, cure periods, remedies (e.g., termination, liquidated damages), and post-termination obligations for removal and restoration.

Step-by-Step: How to Complete the Template

Follow these core steps to prepare, review, and execute a tailored concession agreement with minimal rework.

  • 01
    Gather party details: Collect legal names, addresses, and authorized signers before editing the template.
  • 02
    Set financial terms: Enter fees, revenue split, due dates, and remedies for late payment.
  • 03
    Customize operational clauses: Adjust hours, permitted products/services, and compliance requirements for the venue.
  • 04
    Review and sign: Confirm insurance and permits, then proceed to execution and retention.

Typical Execution Flow for a Concession Agreement

Concession agreements usually move through a predictable sequence: prepare, negotiate, approve, execute, and implement.

  • Draft: Populate template fields and attach exhibits.
  • Negotiate: Exchange redlines and confirm commercial terms.
  • Approve: Obtain internal approvals from legal and operations.
  • Execute: Sign, notarize if required, and distribute copies.

Recommended Digital Workflow Settings

Configure your eSignature workflow to reduce friction, ensure identity, and preserve an auditable record of execution.

Field Configuration
Routing Order Sequential signing with defined approvers
Authentication Email plus SMS code or KBA for higher assurance
Conditional Fields Show payment or exhibit fields only when applicable
Audit Trail Enable detailed IP, timestamp, and action logs

Digital Signing and File Requirements

Choose a signing platform that supports reliable audit trails, common file types, and your required authentication level.

  • File formats: Support for PDF and DOCX
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, or advanced options

Key Dates to Include and Monitor

Document clear deadline fields to avoid disputes: effective date, payment due dates, notice periods, renewal windows, and cure periods.

Effective Date:

Enter MM/DD/YYYY to start term calculations.

Payment Due Dates:

Specify recurring due dates and grace periods.

Notice Periods:

List days required for nonrenewal or termination notices.

Renewal Window:

State if renewal is automatic or by mutual agreement.

Cure Periods:

Define time allowed to remedy default events.

Security and Compliance Elements to Note

Encryption: TLS 1.2/1.3 in transit
Data at rest: AES-256 encryption
Audit trail: IP, timestamp, event log
Regulatory coverage: ESIGN and UETA
HIPAA support: BAA available
Certifications: SOC 2 Type II, ISO 27001

Common Risks and Legal Consequences to Avoid

Invalid party name: May void enforcement
Missing signatures: Creates a material defect
Improper notarization: Can impair recordability
Unclear fee terms: Leads to billing disputes
Insurance gaps: Increases indemnity exposure
Late payments: Triggers default remedies

Frequent Preparation Errors to Watch For

  • Using ambiguous location descriptions that make it unclear which space is covered, causing enforcement and operational disputes.
  • Failing to attach exhibits (pricing schedules, floor plans, permits) so the practical scope of rights is undefined and enforceability is weakened.
  • Omitting insurance proof requirements or certificate details, which delays occupancy or exposes parties to uninsured losses and liability.
  • Neglecting to set notice addresses or using a single informal email, which can delay cure notices and trigger unintended defaults.

Key Milestones from Draft to Active Agreement

Track these milestones to maintain momentum and ensure a clear chain of events from negotiation to on-site operation.

01

Negotiation

Finalize commercial terms and open redline cycle with stakeholders.

02

Approval

Obtain internal signoff from legal, finance, and operations departments.

03

Execution

Complete signatures, notarization if required, and distribute final copies.

04

Onboarding

Confirm insurance, permits, and site access before operation begins.

How Concession Agreements Differ From Other Contract Types

Concession agreements combine lease-like access with operating obligations; compare them to standard leases, licenses, and franchise agreements to pick the right form.

Criteria Concession Agreement Commercial Lease
Exclusive rights possible more common
Revenue share common less common
Operational controls detailed less detailed
Permit responsibility operator often landlord often

eSignature Vendor Pricing Snapshot for Concession Agreement Workflows

Compare basic pricing and core capabilities across common eSignature vendors. signNow appears first as the reference entry, with competitors listed for comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Practical Examples of Template Use

These real-world examples illustrate how templates help organizations move from negotiation to operation with consistent terms and controls.

Optica Ventures — COO

Optica needed a repeatable form to onboard multiple mall kiosks with consistent insurance and hours requirements.

  • The template standardized clauses across sites.
  • The result: faster onboarding and fewer operational disputes, with the template serving as the single source of truth for site managers and reducing attorney review time.

Martin Properties — Founder

A property owner wanted to process concession contracts online while maintaining compliance and speed.

  • The template captured required permits and insurance checks.
  • They now execute agreements remotely with full audit trails, reducing time-to-occupancy and improving tenant satisfaction during peak leasing periods.

Practical Tips for Accurate, Efficient Completion

Adopt routine checks and version control to keep templates current and reduce avoidable disputes.

Confirm legal names and capacity
Verify the legal entity name and the signer's authority before sending the template for signature; include a representative's title and attach proof if required.
Attach required exhibits
Always attach floor plans, fee schedules, insurance requirements, and permit lists as exhibits to avoid later disagreements about scope.
Use conditional fields
Leverage conditional fields to surface relevant payment or insurance clauses only when applicable, reducing reviewer confusion.
Keep version history
Record template revisions, maintain change logs, and require stakeholder signoff for material clause changes to preserve auditability.

Frequently Asked Questions About Using the Concession Agreement Template

Answers to common execution, enforceability, and digital-signing questions for concession agreements prepared from a template.


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