Do I need a notary for an addendum?

Not usually. Most addenda to purchase agreements do not require notarization to be enforceable, but state recording requirements or lender policies may require notarized attachments. Confirm with your title company or state recorder before recording.

Can the addendum be electronically signed?

Yes. Electronic signatures that meet ESIGN and UETA standards are generally valid for real estate contracts. Exceptions exist for certain recorded deeds or notarized instruments; verify lender and local recording office acceptance.

Who should sign the addendum?

All parties to the underlying contract must sign, typically buyer(s) and seller(s). If the association needs to acknowledge terms, include an authorized association representative signature block as well.

What if the association disagrees with a provision?

If the association objects, document the objection in writing and negotiate a resolution. Unresolved association objections may delay closing or require amendment language accepted by all parties.

How is the addendum recorded?

Addenda are usually retained in the transaction file and provided to title for closing. Only amendments affecting recorded property interests should be submitted to the county recorder, following local fee and form requirements.

How long should I keep signed copies?

Retain signed addenda for at least three years post-closing for tax and title purposes; retain longer for disputes or as required by industry rules such as HIPAA or SEC where applicable.

Electronic Signature
Templates
Legal
Condominium Addendum Form

Condominium Addendum Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

CONDOMINIUM ADDENDUM FORM

This Condominium Addendum Form is made and entered into as of by and between Seller Name: and Buyer Name: (collectively, the "Parties").

This Addendum supplements the Purchase Agreement dated concerning Unit Number: , Condominium Name: , located at .

RECITALS

WHEREAS, Seller is the owner of the above-referenced unit subject to the declaration, bylaws, rules and regulations, and any amendments thereto (collectively, the "Governing Documents") governing the condominium; and

WHEREAS, Buyer and Seller desire to set forth certain representations, disclosures, and agreements regarding the condominium unit and the condominium association to which the unit is subject; and

WHEREAS, the Parties intend that the terms of this Addendum shall be incorporated into and made a part of the Purchase Agreement to the extent not inconsistent therewith.

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the Parties agree as follows:

1. DEFINITIONS

For purposes of this Addendum, capitalized terms not otherwise defined have the meanings given in the Governing Documents. "Association" means the condominium owners association charged with administration of the condominium regime. "Common Elements" means all real property and improvements designated in the Declaration as common ownership.

2. CONDITION OF UNIT; INSPECTIONS; DISCLOSURES

Seller represents that, to Seller's actual knowledge, the condition of the Unit is consistent with the Seller's previous disclosures. Buyer is granted a right to inspect the Unit and, to the extent applicable under the Purchase Agreement, review all Association records and documents specified in Section 3. Seller shall deliver copies of maintenance records and disclosure statements in Seller's possession within days of the Effective Date.

3. ASSOCIATION DOCUMENTS; REVIEW PERIOD; TERMINATION RIGHTS

Seller shall provide Buyer, within the timeframes required by the Purchase Agreement, true and complete copies of the Governing Documents, current operating budget, most recent financial statements, current reserve study (if any), and any minutes reflecting assessments or special assessments. Buyer shall have days from receipt to review such documents (the "Review Period"). If Buyer reasonably objects in writing to material provisions or conditions disclosed in the documents and Seller does not cure such objections within ten (10) days following delivery of Buyer’s objection, Buyer may elect to terminate the Purchase Agreement by delivering written notice to Seller prior to the expiration of the Review Period.

4. ASSESSMENTS, FEES, AND SPECIAL ASSESSMENTS

Buyer acknowledges payment obligations for regular assessments and additional assessments determined by the Association. Seller discloses that the current regular monthly assessment for the Unit is $ . Known scheduled or approved special assessments as of the Effective Date:

Known Special Assessments (describe)

Seller further represents that, to Seller's knowledge, there are no known pending assessments against the unit or Association that would be chargeable to the Unit upon Closing. If any assessment arises after delivery of Association documents but prior to Closing, liability for such assessment shall be allocated in accordance with the Purchase Agreement unless otherwise agreed in writing.

5. ALTERATIONS; COMMON ELEMENTS; APPROVALS

Buyer acknowledges that any alteration to the Unit affecting Common Elements or exterior appearance requires prior written approval of the Association, and may require permits and compliance with construction rules. Seller shall disclose any unpermitted or nonconforming improvements known to Seller. Buyer agrees to obtain required approvals and assumes responsibility for remedying unapproved alterations unless otherwise agreed in writing.

6. MAINTENANCE, REPAIRS, AND UTILITIES

Unless otherwise provided in the Governing Documents, the Association is responsible for maintenance of Common Elements and limited common elements as designated in the Declaration. Seller is responsible for disclosing existing maintenance obligations for which Seller has contracted. Any ongoing service contracts that will transfer with ownership must be disclosed and delivered at Closing.

7. INSURANCE; RISK OF LOSS

The Association's master insurance policy may cover limited types of damage to units. Buyer understands that the Association policy may not fully cover personal property, unit interior finishes, or betterments and improvements and that Buyer should obtain individual unit owner insurance. Risk of loss prior to Closing shall be governed by the Purchase Agreement.

8. INDEMNIFICATION

Each Party shall indemnify, defend and hold harmless the other Party from and against claims, losses, liabilities, and expenses arising from that Party's breach of its representations, warranties or obligations under this Addendum, except to the extent caused by the indemnitee's own gross negligence or willful misconduct.

9. COMPLIANCE WITH GOVERNING DOCUMENTS; LEASING AND PETS

Buyer acknowledges that ownership and occupancy are subject to the Governing Documents which may restrict rentals, occupancy, and pets. Buyer shall be bound by and comply with all applicable provisions following Closing. Seller represents any known current leases, tenant deposits, and occupant agreements as follows:

Existing Leases / Tenancy

10. ACCESS AND SHOWINGS

Seller agrees to allow reasonable access and showings of the Unit prior to Closing in accordance with the Purchase Agreement. After Closing, Association rights of access (for maintenance, emergency, or inspection) will be governed by the Governing Documents. Buyer grants Seller and Association reasonable access for post-closing obligations only if expressly set forth in writing.

11. NOTICES

All notices required under this Addendum shall be delivered in the manner specified in the Purchase Agreement. For convenience, the Parties provide the following contact addresses for notice purposes:

Seller Notice Address Buyer Notice Address Association Notice Address (if known)

12. AMENDMENTS; WAIVER; COUNTERPARTS

This Addendum may be amended or modified only by a writing signed by both Parties. No waiver of any provision shall be effective unless in writing and signed by the Party waiving compliance. This Addendum may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

13. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

This Addendum shall be governed by and construed in accordance with the laws of the state in which the condominium is located. This Addendum, together with the Purchase Agreement and the Governing Documents, constitutes the entire agreement among the Parties with respect to the subject matter hereof and supersedes all prior negotiations and understandings. If any provision of this Addendum is determined to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

14. MISCELLANEOUS PROVISIONS

The Parties acknowledge that they have had the opportunity to seek independent legal counsel and that the terms of this Addendum are contractual and binding upon their heirs, successors and permitted assigns. Any sums due and unpaid under this Addendum shall bear interest as permitted by applicable law.

Additional Provisions

Seller:

By:

Date:

Buyer:

By:

Date:

What the Condominium Addendum Form Is and When It Applies

A Condominium Addendum Form is a written modification or supplement to a real estate purchase agreement or lease that records condominium-specific terms, disclosures, and conditions. It typically captures unit identifiers, association contact information, rules and regulations, special assessments, and any buyer or seller contingencies tied to the condominium association. The addendum is intended to integrate with the primary contract and, when properly executed, becomes part of the legally binding transaction documents used by buyers, sellers, agents, lenders, and the condominium association.

Why a Clear Condominium Addendum Matters

A well-drafted addendum clarifies association obligations, documents outstanding assessments, and reduces closing delays by documenting condo-specific facts that affect transferability and financing.

Who Typically Prepares and Signs This Addendum

Lenders, title companies, and closing agents also rely on the addendum to verify compliance and clear title prior to funding.

Buyers and buyers' agents: Review HOA disclosures, contingencies, and special assessments before removing inspection or financing contingencies.
Sellers and listing agents: Provide accurate association documents, disclosure statements, and any pending assessments to avoid closing delays.
Condominium association or property manager: Confirm dues, rules, and whether the unit can be leased or modified under association regulations.

Stepwise Completion Workflow

Complete the addendum in order and confirm attachments to avoid rework during escrow and title review.

01

1. Gather Documents: Obtain declaration and bylaws
02

2. Populate Fields: Enter address, unit ID, association name
03

3. Disclose Assessments: Itemize pending assessments, if any
04

4. Sign and Deliver: All parties sign; send to closing agent

Core Components of a Professional Condominium Addendum

A professional addendum organizes condominium-specific terms into clear sections so third parties can verify obligations and title status quickly.

Parties and Units

Identify buyer(s), seller(s), and the condominium unit using legal names and the exact unit or parcel identifier referenced in the declaration and public records.

Association Information

Include the association name, mailing address, contact for management, and account number to ensure dues and records are accurately matched to the unit.

Financial Disclosures

Detail current HOA dues, reserve status, recent budgets, outstanding special assessments, and the effective dates for any charges that affect closing costs or prorations.

Use and Alteration Rules

Summarize restrictions on rentals, pets, renovations, and other covenants that materially affect occupancy or lender approval for the purchaser.

Contingencies and Deadlines

Set explicit review periods, inspection windows, financing conditions, and the deadline for delivery of any required condo certifications or estoppel letters.

Execution and Integration

Include signature blocks, indicate that the addendum amends the primary agreement, and attach a list of incorporated exhibits and association documents.

Essential Data Points to Include

Buyer Name: Full legal name

Seller Name: Full legal name

Unit Description: Legal unit identifier

Association Contact: Management name and phone

Assessment Amounts: Dues and special fees

Effective Dates: MM/DD/YYYY format

Where to Send the Completed Addendum

After execution, route the signed addendum to parties who need it for closing, underwriting, and title clearance.

Listing or Buyer's Agent: Receive fully executed copy
Condominium Association: Request confirmation or estoppel letter
Title Company: Attach to escrow file for recording review
Lender or Underwriter: Provide to verify occupancy and restrictions

How to Configure an Online Completion Workflow

Sample configuration choices for digitizing the addendum and routing it through an e-signature platform.

Field	Configuration
Auto-fill	Pull MLS or property record data
Conditional Clause	Show only when assessments exist
Authentication	Email plus SMS code
Routing	Buyer then seller then association

Digital Signing and Submission Requirements

Verify chosen tools meet lender requirements and preserve the audit trail, signature timestamps, and an unaltered signed PDF for closing and recordkeeping.

File Formats: PDF and DOCX support
Integrations: Works with title and MLS tools
Authentication: Email, SMS, or KBA options

Common Deadlines and Timeframes to Track

Typical addendum deadlines control review periods, inspections, and closing. Confirm specific days in the main contract and with the association.

Review Period (HOA Docs):

3–10 business days per contract terms

Inspection Period:

10–15 days unless extended by agreement

Financing Contingency:

21–30 days for loan approval

Closing / Escrow Deadline:

Typically 30–60 days from contract

Delivery of Signed Addendum:

Immediate upon execution to all parties

Key Transaction Milestones in Sequence

Sequential milestones show typical progression from form preparation through final recording or closing.

01

Draft and Attach

Prepare addendum and attach association documents

02

Buyer Review

Buyer reviews HOA materials and inspections

03

Execution

All parties sign the addendum

04

Closing Delivery

Provide signed addendum to title and lender

Common Errors to Avoid

Using informal or partial legal names for parties, causing lender or title rejections and added documentation requests.
Failing to attach the association's declaration, bylaws, or recent financial statements that materially affect buyer decisions.
Leaving unit identifiers blank or inconsistent with county records, which delays title search and recording tasks.
Relying on unsigned or initialed pages where full signature blocks are required for enforceability during closing.

Consequences of Incorrect or Missing Information

Contract Default: Possible termination

Closing Delay: Title or lender holds

Association Fines: Penalties for noncompliance

Lender Rejection: Underwriting denial

Recording Errors: Incorrect public record

Tax Impacts: Misstated proration amounts

eSignature Vendor Pricing and Feature Snapshot for Executing Addenda

Common vendor options and typical pricing models for executing and storing signed condominium addenda. Compare starting price and key capabilities relevant to real estate workflows.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Practical Examples of How an Addendum Is Used

Two concise scenarios illustrate typical uses and outcomes when the addendum is completed correctly.

Buyer Contingency Example

A buyer includes an addendum that lists a pending reserve study and special assessment

The buyer sets a 7-day review period to evaluate association disclosures
After review the buyer requests prorated credits and the sale proceeds without financing delays due to clarified obligations.

HOA Certification Example

The seller's agent attaches an association certification showing dues paid and rental limits

The association confirms no pending fines
Title clears quickly and closing occurs on schedule without exceptions related to homeowner association obligations.

Frequently Asked Questions About the Condominium Addendum Form

Answers to typical questions about execution, e-signing, notarization, and what to do when association information changes.

Need help? Contact support

Do I need a notary for an addendum?
Not usually. Most addenda to purchase agreements do not require notarization to be enforceable, but state recording requirements or lender policies may require notarized attachments. Confirm with your title company or state recorder before recording.
Can the addendum be electronically signed?
Yes. Electronic signatures that meet ESIGN and UETA standards are generally valid for real estate contracts. Exceptions exist for certain recorded deeds or notarized instruments; verify lender and local recording office acceptance.
Who should sign the addendum?
All parties to the underlying contract must sign, typically buyer(s) and seller(s). If the association needs to acknowledge terms, include an authorized association representative signature block as well.
What if the association disagrees with a provision?
If the association objects, document the objection in writing and negotiate a resolution. Unresolved association objections may delay closing or require amendment language accepted by all parties.
How is the addendum recorded?
Addenda are usually retained in the transaction file and provided to title for closing. Only amendments affecting recorded property interests should be submitted to the county recorder, following local fee and form requirements.
How long should I keep signed copies?
Retain signed addenda for at least three years post-closing for tax and title purposes; retain longer for disputes or as required by industry rules such as HIPAA or SEC where applicable.

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