Is an electronic signature valid for this agreement?

Yes in most U.S. transactions when parties demonstrate intent, consent, attribution, and retention capability; ESIGN (15 U.S.C. §7001) and UETA govern electronic signature validity in interstate and most state transactions.

Does the agreement require notarization?

Typically a resale contract itself does not require notarization, but certain attached documents or state-specific forms may; deeds and certain affidavits commonly require notarization and possibly witnesses.

Who must sign the resale certificate?

The association’s authorized representative or manager usually signs or issues the resale certificate; confirm association bylaws and procedures for valid issuance.

Can errors be corrected after signing?

Material changes generally require a written amendment signed by all parties; minor clerical errors may be corrected by an agreed amendment or corrective affidavit.

What supporting documents should be included?

Attach the association resale certificate, recent assessment ledger, association bylaws, seller’s disclosures, and any inspection reports or lead-based paint disclosures where applicable.

How long should I keep transaction records?

Retain closing files at least 3 years for IRS purposes (IRC §6501(a)); longer retention may apply for state rules or industry regulations, and 6 years for HIPAA-related records (45 CFR §164.530(j)).

Electronic Signature
Templates
Real estate
Condominium Resale Agreement

Condominium Resale Agreement

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CONDOMINIUM RESALE AGREEMENT

This Condominium Resale Agreement (the Agreement) is entered into on between Seller(s): and Buyer(s): .

1. PROPERTY IDENTIFICATION

Physical Address Unit/Condominium Identifiers Legal Description Condominium Association

2. PURCHASE TERMS

Purchase Price: $ . Earnest Money: $ payable to within business days of mutual execution.

Financing Contingency: This Agreement is contingent on Buyer obtaining financing not contingent on financing. If contingent, Buyer shall apply for a loan in the amount of $ at prevailing market terms and shall have calendar days to satisfy the financing contingency.

3. INSPECTION, ASSOCIATION DOCUMENTS AND DUE DILIGENCE

Inspection Period: Buyer shall have calendar days after receipt of access to complete any inspections and investigations. Buyer may terminate for any reason within that period by delivery of written notice to Seller, whereupon all earnest money shall be returned to Buyer unless otherwise agreed in writing.

Association Documents: Seller shall deliver copies of the condominium association’s governing documents, budget, and resale certificate (if applicable) to Buyer within calendar days of mutual execution. Buyer shall have calendar days to review and terminate based on objection to those documents.

4. CLOSING, POSSESSION AND PRORATIONS

Closing shall occur on or before at the office of . Possession shall be delivered to Buyer .

Prorations: Real estate taxes, association fees, utilities and assessments shall be prorated as of the date of closing. Special assessments known to Seller at the time of this Agreement shall be:

5. CONDITION OF PROPERTY & SELLER DISCLOSURES

Seller represents that, to Seller’s knowledge, the information provided to Buyer regarding the physical condition of the unit and common elements is accurate. Buyer acknowledges receipt of the following disclosures (check applicable):

Lead-based paint disclosure provided / property built before 1978
Lead-based paint disclosure not applicable / property built in or after 1978
Known mold or water intrusion disclosed
Prior material structural or water damage disclosed

Seller's Additional Disclosures and Known Defects

6. TITLE, SURVEY AND CONVEYANCE

Seller shall convey marketable fee simple title to the unit by general warranty deed (or other appropriate condominium deed) subject only to recorded covenants, conditions and restrictions, zoning, and other title exceptions acceptable to Buyer. Buyer shall obtain, at Buyer’s expense, an owner’s title insurance policy in the amount of the purchase price at closing.

Survey: If a survey is required by Buyer or lender, Buyer shall order and pay for such survey. If an existing survey is available, Seller shall make it available to Buyer for review.

7. RISK OF LOSS; MAINTENANCE

Risk of loss or damage to the unit shall remain with Seller until closing. If material damage occurs prior to closing, Buyer may elect (a) to terminate and receive return of earnest money, or (b) to proceed to closing with an equitable adjustment to the purchase price reflecting repair costs.

8. DEFAULT AND REMEDIES

Buyer Default: If Buyer fails to perform, Seller may elect to retain earnest money as liquidated damages or pursue specific performance or other remedies. Seller Default: If Seller fails to perform, Buyer may pursue recovery of earnest money, seek specific performance, or recover other remedies permitted by law.

9. BROKERS, COMMISSIONS AND COSTS

Brokerage Commissions: Any brokerage commissions due under separate listing or buyer-broker agreements shall be paid according to those agreements. Closing Costs: Unless otherwise provided in this Agreement, customary closing costs shall be allocated as follows: Seller pays Seller's title expenses, transfer taxes and HOA-required seller fees; Buyer pays lender fees, recording charges for Buyer's documents, and buyer's title policy premium.

10. NOTICES

Seller Notice Address Buyer Notice Address

All notices permitted or required under this Agreement shall be in writing and shall be delivered personally, sent by nationally recognized overnight courier, or mailed by certified mail, return receipt requested, to the addresses provided above and shall be deemed given upon receipt.

11. GOVERNING LAW; ENTIRE AGREEMENT

This Agreement shall be governed by and construed in accordance with the laws of the state in which the condominium is located. This Agreement, together with any addenda and exhibits signed by the parties, constitutes the entire agreement between the parties and supersedes all prior negotiations and representations. No amendment shall be effective unless in writing and signed by both parties.

12. MISCELLANEOUS

Survival: Representations and warranties that by their nature survive closing shall survive for a period of one year following closing unless a different period is specified herein. Severability: If any provision of this Agreement is held invalid, the remaining provisions shall remain in full force and effect.

Additional Terms and Conditions

Seller Printed Name:

By:

Date:

Buyer Printed Name:

By:

Date:

What a Condominium Resale Agreement Is and When it's Used

A Condominium Resale Agreement is a legally binding contract used when an owner sells a condominium unit to a buyer. It records the parties, unit identification, purchase price, deposit terms, contingencies (inspection, financing), required seller disclosures, and closing deadlines. The agreement often attaches condominium association resale documents, disclosure statements, and any addenda governing HOA assessments or special assessments. Parties may execute the agreement on paper or electronically where permitted by federal and state e-signature laws.

Why a Clear Resale Agreement Matters

A precise Condominium Resale Agreement reduces closing delays, clarifies allocation of fees and repairs, preserves remedies if a party defaults, and documents required disclosures to buyers and the condominium association.

Primary parties and stakeholders for this agreement

Typical users include the seller, buyer, listing agent, buyer’s agent, and the condominium association or property manager.

Sellers — unit owners who must disclose known defects, provide association documents, and agree sale terms.
Buyers — review disclosures, remove contingencies by set deadlines, and arrange financing or funds for closing.
Condominium associations — issue resale certificates, confirm assessments and violations, and may charge processing fees.

Each participant has specific responsibilities: sellers provide disclosures, associations supply resale certificates, and agents coordinate timing and delivery.

Core elements to include in a professional resale agreement

A complete agreement organizes essential terms so title, closing, and association obligations are clear and enforceable.

Parties & Unit

Full legal names for buyer and seller plus precise unit address and legal condominium description, avoiding informal references.

Purchase Terms

Total price, deposit amount and holder, acceptable funds, and allocation of prorations such as taxes and HOA fees.

Contingencies

Inspection, financing, and title contingencies with clear deadlines for removal and consequences of non-removal.

Disclosures

Seller disclosures and association resale certificate details, including outstanding assessments or pending litigation affecting the unit.

Closing Provisions

Location, date, adjustments, escrow instructions, and responsibilities for delivering keys and association documentation.

Signatures & Notices

Execution blocks for signatures and dates, plus notice addresses and acceptable delivery methods (email, mail, e-service).

Step-by-step: completing and delivering the resale agreement

Follow these sequential steps to prepare a resale agreement that meets title and association requirements.

01

Gather documents: Collect deed, association resale certificate, HOA rules, and recent assessments.
02

Draft contract: Enter party details, purchase terms, contingencies, and deadlines.
03

Review disclosures: Confirm all seller and association disclosures are attached and complete.
04

Execute and deliver: Sign, date, and deliver per contract notice provisions and association instructions.

Typical digital workflow settings for online completion

Configure a secure, auditable workflow so each signer gets the right fields and signing order.

Field	Configuration
Authentication	Email link plus SMS code or ID verification for high-value transactions
Attachments	Attach association resale certificate and HOA ledger as required PDFs
Notifications	Auto-CC escrow/title company and both agents on signing events
Storage	Secure PDF/A archival with audit trail and access controls

How digital signing for the agreement typically works

A standard e-signature workflow reduces turnaround while preserving an audit trail sufficient for legal enforcement.

Upload document: Sender uploads the agreement and attachments to the signing platform.
Place fields: Define signature, initials, dates, and conditional fields for contingencies.
Send to signers: Platform emails secure signing links or produces a one-time passcode.
Complete signing: Signed copies and a certificate of completion are generated automatically.

Delivery formats and technical needs for e-submission

Choose a platform that supports common document formats, integrations, and appropriate signer authentication.

File formats: PDF, DOCX, and archival PDF/A supported
Integrations: Salesforce, Microsoft 365, NetSuite, and cloud storage
Authentication: Email, SMS, KBA, or advanced signer verification

Ensure your chosen platform provides an auditable certificate of completion and secure storage to meet contractual and recordkeeping needs.

Required data elements on the resale agreement

Seller Identity: Full legal name

Buyer Identity: Full legal name

Unit Description: Unit number, building, legal description

Price & Deposit: Exact dollar amounts

Closing Date: MM/DD/YYYY format

Signatures: Signed and dated by authorized signers

Common deadlines and timing expectations

Timelines vary by contract and state; the items below reflect typical windows and practical expectations.

Association Response Time:

Often 10–30 business days for resale certificates

Inspection Period:

Commonly 5–15 business days from contract effective date

Financing Contingency:

Deadline tied to lender timeline; typically 21–30 days

Closing Date:

Set date in agreement; party obligations due at closing

Document Delivery:

Allow several business days for title and escrow processing

Key processing milestones from signing to closing

Numbered milestone view highlights critical handoffs and decision points during a resale transaction.

01

Agreement Signed

Contract executed by buyer and seller, triggering contingency clocks

02

Resale Documents Issued

Association provides resale certificate and ledger of assessments

03

Contingency Resolution

Buyer removes contingencies or terminates per contract terms

04

Closing Completed

Funds exchanged, title recorded, and possession transferred

Common legal risks and consequences of errors

Rescission Risk: Incomplete disclosures can allow buyer rescission

Monetary Damages: Buyers may seek repair costs or damages

Closing Delays: Missing association docs delay recording

Title Issues: Incorrect legal description clouds title

Association Fines: Unresolved violations can trigger fines

Tax Withholding: Missing TINs may trigger backup withholding

Frequent preparation mistakes to avoid

Failing to attach the association’s resale certificate and ledger, which commonly contains assessment and violation information the buyer needs.
Using inconsistent names or abbreviated entity names that do not match title or ID documentation, complicating closing and title insurance.
Setting vague contingency deadlines or leaving conditional language open-ended, creating disputes over when obligations end.
Neglecting to verify whether the association requires notarized signatures or has specific delivery procedures for resale documents.

Practical tips for accurate and efficient completion

Apply these best practices to reduce risk and speed transaction close.

Confirm association requirements

Contact the condo association early to request resale certificates, understand fees, and confirm acceptable delivery format to avoid processing hold-ups at closing.

Standardize templates

Use consistent, reviewed templates that include required disclosure fields and clearly drafted contingency removal language to limit negotiation cycles.

Verify signer authority

For corporate or trust sellers, obtain and attach evidence of authority or resolutions to avoid title objections at closing.

Keep an audit trail

Store executed copies, delivery receipts, and any electronic audit trail entries to support enforcement and respond to post-closing inquiries.

Real-world examples of completing resale documents online

These customer experiences illustrate how digital execution and organized workflows simplify resale transactions.

Tim Martin — Martin Properties

Martin Properties moved resale paperwork online to avoid in-person signings and speed closings.

He emphasized mobile and offline signing options.
I can process and execute all of these documents online with 100% compliance and built-in security; whether on mobile or offline, I can get forms back to their necessary parties efficiently.

Brian Fitzgibbons — Optica Ventures LLC

Optica adopted electronic workflows to reduce turnaround and simplify buyer onboarding.

Their team prioritized user-friendly signing for clients.
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

eSignature vendor comparison for executing a resale agreement

Compare typical entry-level pricing and key capabilities relevant to signing and delivering condominium resale agreements.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes (Business Premium)	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently asked questions about Condominium Resale Agreements

Answers address common legal, procedural, and technical questions encountered during resale transactions.

Need help? Contact support

Is an electronic signature valid for this agreement?
Yes in most U.S. transactions when parties demonstrate intent, consent, attribution, and retention capability; ESIGN (15 U.S.C. §7001) and UETA govern electronic signature validity in interstate and most state transactions.
Does the agreement require notarization?
Typically a resale contract itself does not require notarization, but certain attached documents or state-specific forms may; deeds and certain affidavits commonly require notarization and possibly witnesses.
Who must sign the resale certificate?
The association’s authorized representative or manager usually signs or issues the resale certificate; confirm association bylaws and procedures for valid issuance.
Can errors be corrected after signing?
Material changes generally require a written amendment signed by all parties; minor clerical errors may be corrected by an agreed amendment or corrective affidavit.
What supporting documents should be included?
Attach the association resale certificate, recent assessment ledger, association bylaws, seller’s disclosures, and any inspection reports or lead-based paint disclosures where applicable.
How long should I keep transaction records?
Retain closing files at least 3 years for IRS purposes (IRC §6501(a)); longer retention may apply for state rules or industry regulations, and 6 years for HIPAA-related records (45 CFR §164.530(j)).

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