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Confidentiality Agreement

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Confidentiality Agreement

This Confidentiality Agreement (the “Agreement”) is between (“Contractor”) and (“Company”). It is recognized that it may be necessary or desirable to exchange confidential information between the Company and the Contractor for the purpose of (the “Purpose”).

1. Except as otherwise provided in this Agreement, all information disclosed by Company to the Contractor is Confidential Information and (1) shall remain the exclusive property of the Company, (2) shall be used by the Contractor only for the Purpose set forth above, and (3) shall be protected by the Contractor.

2. Confidential Information shall constitute all information concerning the Company (whether prepared by the Company, its representatives, advisors or others), whether furnished before or after the date of this Agreement and regardless of the manner in which it is furnished and includes, without limitation, any:

(i) performance, sales, financial, contractual, personnel, marketing information, ideas, technical data and concepts, and

(ii) formula, pattern, program, method, technique, process, design, business plan, business opportunity, customer or personnel list or financial statement

which derives independent economic value or commercial advantage, actual or potential, for not being generally known to the public or to the other persons who can obtain economic value from its disclosure or use and is subject to efforts that are reasonable under the circumstances to maintain its secrecy. Confidential Information includes, but is not limited to, information disclosed in connection with this Agreement, and shall not include information that:

(a) is now or subsequently becomes generally available to the public through no wrongful act or omission of the Contractor;

(b) the Contractor can demonstrate to have had rightfully in its possession prior to disclosure to the Contractor by Company;

(c) is independently developed by the Contractor without use, directly or indirectly, of any Confidential Information; or

(d) the Contractor rightfully obtains from a third party who has the right to transfer or disclose it.

3. Except as specifically authorized by the Company in writing, the Contractor shall not reproduce, use, distribute, disclose or otherwise disseminate the Confidential Information and shall not take any action causing, or fail to take any action necessary to prevent, any Confidential Information disclosed to the Contractor pursuant to this Agreement to lose its character as Confidential Information. Upon expiration or termination of this Agreement or upon request by the Company, the Contractor shall promptly deliver to the Company all Confidential Information and all embodiments thereof then in its custody, control or possession and shall deliver within 5 working days after such termination or request a written statement to Contractor certifying to such action.

4. The Company agrees that access to Confidential Information will be limited to those employees or other authorized representatives of the Contractor who:

(1) need to know such Confidential Information in connection with their work related to this Agreement; and

(2) have signed agreements with the Company obligating them to maintain the confidentiality of Confidential Information disclosed to them.

The Contractor further agrees to inform such employees or authorized representatives of the confidential nature of Confidential Information and agrees to take all necessary steps to ensure that the terms of this Agreement are not violated by them.

5. The Contractor’s duty to protect the Confidential Information pursuant to the Agreement extends both during the term of this Agreement (including any extension or renewal thereof) and after its expiration or termination.

6. Any Confidential Information provided to the Contractor shall be used only in furtherance of the Purpose described in this Agreement, and shall be, upon request at any time, returned to the Company. If the Contractor loses or makes unauthorized disclosure of Confidential Information it shall notify the Company immediately and take all steps reasonable and necessary to retrieve the lost or improperly disclosed Confidential Information.

7. The standard of care for protecting Confidential Information imposed on the Contractor will be that degree of care the Company uses to prevent disclosure, publication or dissemination of its own Confidential Information, but no less than reasonable care.

8. In providing any information hereunder, the Company makes no representations, either express or implied, as the information’s adequacy, sufficiency, or freedom from defect of any kind, including freedom from any patent infringement that may result from the use of such information nor shall either party incur any liability or obligation whatsoever by reason of such information, except as provided hereunder.

9. This Agreement contains the entire agreement relative to the protection of information to be exchanged hereunder, and supersedes all prior to contemporaneous oral or written understandings or agreements regarding the issue. This Agreement shall not be modified or amended, except in a written instrument executed by the parties.

10. Nothing contained in this Agreement shall, by express grant, implication, estoppel or otherwise, create in either party any right, title, interest or license in or to the inventions, patents, technical data, computer software or software documentation of the other party.

11. Nothing contained in this Agreement shall grant to either party the right to make commitments of any kind or on behalf of any other party without the prior written consent of that other party.

12. The effective date of this Agreement shall be the date upon which the last signatory below executes this Agreement.

13. This Agreement shall be governed and construed in accordance with the laws of .

14. This Agreement may not be assigned or otherwise transferred by either party in whole or in part without the express prior written consent of the other party, which consent shall not unreasonably be withheld. This consent requirement shall not apply in the event either party shall change its corporate name or merge with another corporation.

15. This Agreement shall benefit and be binding upon the successors and assignees of the parties hereto.

Contractor

Date:

Company

Date:

Enter text✕

What a Confidentiality Agreement Is and when it applies

A Confidentiality Agreement (often called an NDA) is a legally binding contract that requires parties to protect specified information from unauthorized disclosure. It sets the scope of protected material, permitted uses, duration, exclusions, and remedies for breach. NDAs may be mutual or one-way and are commonly used during hiring, vendor work, M&A diligence, and partnership talks. Electronically signed NDAs are generally enforceable in the United States when signing intent, consent to electronic records, attribution, and reliable retention are documented.

Why a Confidentiality Agreement matters for your organization

A Confidentiality Agreement clarifies expectations, protects trade secrets and sensitive data, and creates contractual remedies for misuse. Properly scoped NDAs reduce litigation risk and help demonstrate compliance with industry rules such as HIPAA when health information is involved.

Why a Confidentiality Agreement matters for your organization

Typical parties who prepare and sign NDAs

Common parties who prepare or sign Confidentiality Agreements include employers, vendors, investors, contractors, and institutions protecting trade secrets or personal data.

  • Employers and HR teams protecting trade secrets and employee-sensitive information during onboarding and exits.
  • Startups and investors sharing confidential financials and IP during due diligence and fundraising discussions.
  • Vendors, consultants, and contractors accessing client systems or proprietary processes under contractual limits.

Use case clarity helps determine whether a mutual or one-way agreement fits, and informs duration, permitted uses, and remedies.

Who typically signs and why

Company Counsel

In-house or outside lawyers draft and review NDAs to align confidentiality scope with business objectives, limit liability, define exclusions (public, prior knowledge), and ensure ESIGN/UETA compliance and industry-specific requirements such as HIPAA when applicable.

Independent Contractor

Signs an NDA when hired to access confidential materials. Confirm effective date, permitted uses, return or destruction duties, and whether residual knowledge or IP assignment clauses apply; seek counsel for high-value intellectual property issues.

Core elements of a professionally drafted Confidentiality Agreement

A professional Confidentiality Agreement clearly defines scope, limits use, sets duration, specifies remedies, and prescribes handling of confidential materials across parties.

Purpose

Clearly state the business or technical reasons for confidentiality, explain why the information must remain private, and describe potential harms from disclosure so courts can assess necessity and scope.

Scope

Identify precise categories and formats (oral, written, electronic), provide concrete examples, and limit coverage to avoid unintentionally sweeping in public or independently developed information.

Exclusions

List standard exclusions such as public domain, prior knowledge, independently developed materials, and compelled disclosures, and set procedures for notice and narrowly tailored permitted disclosures.

Term

Specify the effective date, fixed term or event-based termination, and any survival period for obligations like trade secret protection or non-use provisions post-termination.

Remedies

Describe remedies for breach including injunctive relief, monetary damages, and recovery of attorney fees; include dispute resolution and choice-of-law provisions to clarify enforcement.

Return or Destruction

Require return or certified destruction of confidential materials on termination or request, specify timeline and method for certification to avoid ambiguity and preserve rights.

Step-by-step: complete and execute an NDA

Follow these steps to prepare, complete, and preserve a Confidentiality Agreement accurately and securely for all parties.

  • 01
    Identify Parties: Enter full legal names and business entities
  • 02
    Define Confidential Info: List categories, examples, and exclusions precisely
  • 03
    Set Duration: Specify effective date and confidentiality term
  • 04
    Sign and Date: All parties sign; record execution method and timestamp

Set up a digital workflow for NDAs

Configure a digital NDA workflow to automate field placement, signing order, reminders, and secure retention.

Field Configuration
Signature Field Required for each signer; timestamped
Initials Field Optional page-by-page acknowledgment of receipt
Authentication Email link, SMS code, or KBA
Retention Rule Retain signed copy for contract term plus three years

Typical routing and handling after execution

Typical routing for NDAs: draft, review, signature, then secure storage or distribution to relevant stakeholders.

  • Draft: Create agreement template with defined clauses
  • Review: Legal or stakeholder review for scope and compliance
  • Sign: Obtain signatures electronically or on paper with witness/notary if required
  • Store: Save executed copies in secure, access-controlled repository

Platform capabilities to verify before sending NDAs

Digital signing and distribution methods vary by platform; confirm supported file types, authentication, and compliance features before sending.

  • File Types: PDF and Word (DOCX) supported
  • Integrations: Integrates with Salesforce, Google Workspace, NetSuite
  • Authentication: Email link, SMS, SSO options

Security and compliance features to expect

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Timestamps, IP address, signer attribution
HIPAA Support: BAA available; PHI protections apply
Authentication: Email, SMS code, or advanced 2FA
Compliance: ESIGN, UETA, SOC 2 Type II
Document Formats: PDF, DOCX, and fillable forms

Key risks and consequences of a deficient NDA

Monetary Damages: Compensatory and possible punitive awards
Injunctions: Court orders to stop disclosure
Contract Voidance: Improper execution may limit enforcement
Loss of Trade Secrets: Public disclosure may forfeit protection
Litigation Costs: Attorney fees and court expenses
Compliance Fines: HIPAA or sector fines possible

Common drafting and execution mistakes to avoid

  • Using overly broad definitions that sweep in nonconfidential or public information, creating unenforceable obligations or interfering with future business.
  • Failing to set a clear duration or using indefinite terms without justification, which courts may construe as unreasonable and limit relief.
  • Neglecting to include permitted disclosures for legal obligations, audits, or required disclosures can put signers at risk of legal conflict.
  • Relying on verbal assurances instead of signed agreements, leaving critical confidentiality expectations undocumented and harder to enforce.

Timing considerations and critical dates

Key timing considerations for NDAs include effective date, term length, and trigger events for disclosure obligations.

Effective Date:

Enter as MM/DD/YYYY; determines when obligations begin

Term Length:

Specify fixed years or condition-based termination

Survival Clauses:

State which obligations survive termination and for how long

Notice Periods:

Require written notice for permitted disclosures or court orders

Review Dates:

Set periodic reviews for scope and compliance

eSignature vendor comparison for Confidentiality Agreements

Comparison of common eSignature plan features to consider when executing Confidentiality Agreements; signNow is listed first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world examples of NDAs used with eSignatures

Real-world examples show how Confidentiality Agreements secure negotiations, accelerate execution, and preserve records with remote signatures.

Optica Ventures

Optica Ventures implemented NDAs with remote signing to streamline investor conversations and protect deal terms.

  • Remote signatures reduced turnaround time by days.
  • By formalizing confidentiality with signed agreements and digital audit trails, the company preserved negotiating leverage, reduced paperwork, and maintained evidence for follow-on diligence and contracting.

Martin Properties

Martin Properties uses electronically signed NDAs to collect tenant and vendor information securely while closing transactions remotely.

  • Mobile signing kept deals moving.
  • The firm reduced in-person meetings, shortened execution cycles, and retained compliance records with timestamps and audit trails—facilitating faster closings and clearer accountability.

Frequently asked questions about Confidentiality Agreements

Answers to common questions about executing and enforcing Confidentiality Agreements, including e-signing, notarization, revocation, and breach response.


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