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Confidentiality NDA Agreement

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CONFIDENTIALITY (NDA) AGREEMENT

This Confidentiality Agreement ("Agreement") is entered into as of by and between Disclosing Party: , with principal address , and Receiving Party: , with principal address (each a "Party" and together the "Parties").

RECITALS

WHEREAS, Disclosing Party possesses certain confidential and proprietary information that relates to its business operations, technology, products, services, or customers that it desires to protect from unauthorized disclosure and use; and

WHEREAS, Receiving Party acknowledges that it may receive or have access to such confidential and proprietary information in connection with discussions, evaluations, and potential business dealings between the Parties (the "Permitted Purpose"); and

WHEREAS, the Parties wish to set forth their respective rights and obligations with respect to the protection and permitted use of such confidential information.

NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the Parties agree as follows:

1. DEFINITIONS

1.1 "Confidential Information" means all non-public information, whether oral, written, electronic, or tangible, disclosed by Disclosing Party to Receiving Party that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential Information includes but is not limited to business plans, financial data, technical specifications, designs, prototypes, software, source code, customer lists, pricing, marketing strategies, trade secrets, and any analyses, compilations or derivatives thereof.

1.2 "Permitted Purpose" means evaluation of, or engagement in, business discussions or transactions between the Parties as described in the recitals.

2. EXCLUSIONS FROM CONFIDENTIAL INFORMATION

Confidential Information shall not include information that: (a) is or becomes generally available to the public through no improper act of Receiving Party; (b) was lawfully in Receiving Party's possession prior to receipt from Disclosing Party without any confidentiality obligation; (c) is rightfully received by Receiving Party from a third party without restriction and without breach of any confidentiality obligation; or (d) is independently developed by Receiving Party without use of or reference to Disclosing Party's Confidential Information, as evidenced by written records.

3. NON-DISCLOSURE AND NON-USE OBLIGATIONS

3.1 Receiving Party shall: (a) hold and maintain all Confidential Information in strict confidence using at least the same degree of care it uses to protect its own confidential information but in no event less than a reasonable degree of care; (b) not disclose Confidential Information to any third party except as expressly permitted by this Agreement; and (c) use Confidential Information solely for the Permitted Purpose.

3.2 Receiving Party may disclose Confidential Information only to those employees, contractors, advisors or agents who have a strict need to know for the Permitted Purpose and who are bound by confidentiality obligations at least as protective as those in this Agreement. Receiving Party will remain liable for any breach of this Agreement by such persons.

4. COMPULSORY DISCLOSURE

If Receiving Party is legally compelled to disclose Confidential Information by applicable law, regulation, or valid court order, Receiving Party shall, to the extent permitted, provide prompt written notice to Disclosing Party and cooperate reasonably in any effort by Disclosing Party to seek protective measures. Receiving Party shall disclose only that portion of Confidential Information that it is legally required to disclose.

5. TERM

This Agreement shall commence on the Effective Date and remain in effect for a period of years thereafter with respect to Confidential Information that is not a trade secret. For Confidential Information that qualifies as a trade secret under applicable law, Receiving Party's obligations hereunder shall continue for so long as such information remains a trade secret.

6. RETURN OR DESTRUCTION

Upon Disclosing Party's written request or upon termination of discussions between the Parties, Receiving Party shall promptly return or, at Disclosing Party's option, destroy all materials and tangible embodiments of Confidential Information and certify in writing that it has complied. Notwithstanding the foregoing, Receiving Party may retain one archival copy of Confidential Information in its legal archives solely for compliance purposes, provided such copy remains subject to the obligations of this Agreement.

7. NO LICENSE

No license, express or implied, under any patent, trademark, copyright, trade secret or other intellectual property right is granted by disclosure of Confidential Information. All Confidential Information remains the sole and exclusive property of Disclosing Party.

8. REMEDIES

Receiving Party acknowledges that monetary damages may be inadequate to remedy a breach of this Agreement and that Disclosing Party shall be entitled to seek injunctive or equitable relief, in addition to any other remedies available at law or in equity, without the necessity of posting bond or proving actual damages.

9. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles.

10. ENTIRE AGREEMENT; SEVERABILITY

This Agreement constitutes the entire agreement between the Parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, negotiations and understandings, whether written or oral. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the remaining provisions shall continue in full force and effect.

11. NOTICES

All notices hereunder shall be in writing and delivered by hand, overnight courier, or certified mail (return receipt requested) to the address of the applicable Party set forth below or to such other address as such Party may designate by written notice to the other Party.

12. AMENDMENTS; WAIVER; COUNTERPARTS

No modification or amendment of this Agreement shall be effective unless in writing signed by authorized representatives of both Parties. Failure or delay by either Party in exercising any right shall not constitute a waiver. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument. Signatures delivered by electronic means shall be binding.

13. ADDITIONAL PROVISIONS

The Parties have executed this Agreement by their duly authorized representatives as of the date first written above.

Disclosing Party Printed Name:

By:

Date:

Receiving Party Printed Name:

By:

Date:

Enter text✕

What a Confidentiality NDA Agreement Is and when it’s used

A Confidentiality NDA Agreement is a legal contract that defines confidential information one party shares with another and the obligations to protect that information. Commonly used between businesses, contractors, vendors, investors, and prospective hires, an NDA sets the scope, permitted uses, duration, and remedies for unauthorized disclosure. NDAs can be mutual or one-way, can include exclusions for public or independently developed information, and often identify governing law and dispute resolution. Properly executed, an NDA creates enforceable duties that support IP protection, business negotiations, and regulated data handling.

Why use a Confidentiality NDA Agreement

An NDA clarifies what information is confidential, limits permitted disclosures, and creates contractual remedies for breaches. It reduces legal uncertainty during exchanges of trade secrets, technical data, or business plans and helps satisfy regulatory privacy obligations when handling sensitive data.

Why use a Confidentiality NDA Agreement

Who typically signs a Confidentiality NDA Agreement

NDAs are used by organizations and individuals across sectors to protect sensitive information during business relationships, hiring, and transactions.

  • Startups and investors protecting pitch materials and term sheets.
  • Vendors and service providers receiving technical or customer data.
  • Employers and prospective hires when confidential workplace information is shared.

Use parties’ legal entity names and authorized signatories when executing the NDA to avoid enforceability issues; see the Fillable Fields Guide for exact field guidance.

Key elements to include in a professional Confidentiality NDA Agreement

A well-drafted NDA balances clarity with enforceability by defining covered information, recipient obligations, permitted disclosures, duration, and remedies. Use precise language to avoid unintended gaps or overly broad restrictions.

Parties

Full legal names and entity types for disclosing and receiving parties; include contact and registered addresses.

Confidential Definition

Clear, narrow definition of what qualifies as confidential information and any concrete exclusions.

Obligations

Recipient duties: protect standard of care, limit copies, restrict use to specified purposes.

Permitted Disclosures

Exceptions for required disclosures (court order, government demand) and permitted disclosures to advisors under confidentiality.

Duration

Specified term for confidentiality obligations (e.g., 2–5 years) and survival clauses post-termination.

Remedies & Governing Law

Injunctive relief, damages, and selected governing state plus jurisdiction for disputes.

Essential data and security items to record in the NDA

Disclosing Party: Legal name
Receiving Party: Legal name
Effective Date: MM/DD/YYYY
Term Length: Number of years
Scope: Purpose of disclosure
Signature Block: Authorized signatory

Step-by-step: completing and executing an NDA

Follow this sequence to prepare, review and execute a Confidentiality NDA Agreement with minimal friction and documented intent.

  • 01
    Draft: Prepare the agreement with clear definitions and scope.
  • 02
    Review: Have legal counsel or a delegate verify obligations and term.
  • 03
    Authorize: Confirm signatory authority and enter legal names.
  • 04
    Execute: Sign, date, and retain executed copies for all parties.

Configuring an online signing workflow for NDAs

When automating NDA execution, configure signer order, authentication, and retention settings to meet legal and internal audit requirements.

Field Configuration
Signer Order Sequential or parallel depending on approval flow
Authentication Email link, SMS code, or stronger verification
Audit Trail Enable IP, timestamp, and action logs
Storage Set encrypted retention and export settings

Technical considerations for eSigning and secure distribution

Choose a platform that supports secure transmission, audit trails, and the authentication level your NDA requires.

  • Document Formats: PDF, DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Security: TLS 1.2/1.3 in transit; AES-256 at rest

Preserve signed copies with tamper-evident storage and an exportable audit trail for dispute resolution and regulatory compliance.

Typical online NDA signing flow

This sequence shows common steps when sending an NDA for electronic signature and tracking completion.

  • Upload: Upload the finalized NDA to the signing platform
  • Place Fields: Add signature, date, and initial fields where required
  • Send: Enter signer email addresses and send or create a signing link
  • Receive: Collect signed copies and the completion certificate

Timing and deadlines to track when using NDAs

Identify dates that affect obligations, statutory periods, and retention; accurate dates prevent disputes and evidence loss.

Effective Date:

Date the agreement takes effect; use MM/DD/YYYY

Term Expiration:

Date confidentiality obligations end per the Term clause

Review Dates:

Scheduled reassessment of scope or extensions

Data Disposal:

Date to destroy or return confidential materials

Retention Start:

Start date for records retention obligations

Common mistakes to avoid when preparing an NDA

  • Using overly broad confidentiality definitions that cover public domain material.
  • Failing to name the legal entity or using informal trade names instead of registered names.
  • Not specifying permitted uses or recipients, which makes enforcement harder.
  • Neglecting to set a clear duration for obligations or survival periods.

Legal and business risks from a defective or unenforceable NDA

Loss of Remedies: Court may refuse injunctive relief if the NDA is vague
Damages Exposure: Inadequate drafting can limit recoverable damages
Regulatory Risk: Improper handling of regulated data can trigger HIPAA or other violations
Business Harm: Unauthorized disclosure can cause competitive loss
Enforcement Cost: Litigation and counsel fees can be substantial
Reputational Impact: Breach erodes partner and customer trust

Comparing eSignature vendors for NDA execution and recordkeeping

Platform choice affects cost, authentication, bulk sending, and regulatory compliance. The table below summarizes common plan-level differences for high-level comparison; verify vendor plan terms directly when selecting a provider.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

FAQs: Common questions about Confidentiality NDA Agreements

Answers to frequent practical and legal questions about NDAs, enforceability, e-signatures, and recordkeeping.


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